Floor Leveling and Epoxy Coating
ID: RFQ-451845Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Flooring Contractors (238330)

PSC

REPAIR OR ALTERATION OF MISCELLANEOUS BUILDINGS (Z2JZ)

Original Source

https://sam.gov/opp/98c80aa149df42569ffe0f59f6775ca7/view
Timeline
    Description

    The Department of Energy, through Brookhaven National Laboratory (BNL), is soliciting quotes for floor leveling and epoxy coating services at the newly constructed Satellite Endstation Building (SEB) at the Coherent Diffractive Beamline (CDI) of NSLS-II. The contractor will be responsible for preparing, measuring, leveling, and applying a two-coat epoxy floor system, ensuring a flatness of +/- 1mm over 1 meter, which is critical for the installation of advanced experimental equipment. This project is essential for maintaining safety and operational integrity within the laboratory environment, with a proposal due date set for September 19, 2024, at 5:00 p.m. EDT. Interested bidders should direct inquiries to Ben Furlow at bfurlow@bnl.gov and must be registered in the System for Award Management (SAM) to participate.

    Point(s) of Contact
    Ben Furlow
    (631) 344-4070
    bfurlow@bnl.gov
    Files
    Title
    Posted
    Attachment A - SOW.pdf
    The government document outlines the Statement of Work (SOW) for the leveling and epoxy coating of the floor in the newly constructed Satellite Endstation Building (SEB) at the Coherent Diffractive Beamline (CDI) of NSLS-II. The contractor is tasked with preparing, measuring, leveling, and applying a two-coat epoxy floor system to achieve a flatness of +/- 1mm over 1 meter, essential for the installation of the Two Detector Motion System. Key responsibilities include dust mitigation during the process, precise measurement of floor elevation, and warranty of workmanship for one year post-completion. Brookhaven Science Associates (BSA) will support the project by overseeing area designations, ensuring HVAC conditions, and providing necessary power sources and waste disposal. Deliverables include a Job Hazard Analysis (JHA) due one week after contract award and a warranty certification post-completion. The project is expected to take 20 days to complete, adhering to specific quality assurance requirements. This SOW is critical in facilitating a precise and safe working environment conducive to advanced experimental operations at the facility.
    Attachment B - Drawing.pdf
    The document SK-PD-CDI-2000 outlines proposed modifications to the SEB Hutch floor, detailing the installation of a fence with a gate and speed railing, as well as transitions with painted edges. Notably, it specifies the height of the speed railing at 42 inches and sloped transitions between 15 to 20 inches, along with the inclusion of a 6-inch diameter bollard. Prepared by M. Bromfield on July 31, 2024, this document serves as an attachment to a larger project possibly linked to federal or local requests for proposals (RFPs) or grants, indicating technical specifications crucial for compliance and construction integrity. The modifications aim to improve safety measures and structural elements in the area surrounding the SEB Hutch, ensuring adherence to regulatory standards and construction best practices.
    Attachment C - BNL-QA-101.pdf
    The Brookhaven National Laboratory (BNL) Supplier Quality Assurance Requirements (BNL-QA-101) document outlines the quality assurance criteria that suppliers must adhere to when engaging with Brookhaven Science Associates (BSA). The document is divided into general and special requirements. General requirements emphasize the importance of a certified quality system aligned with ISO 9001 standards, the responsibility of suppliers for ensuring item conformity regardless of assessments by BSA, and the necessity for adequate protection of materials during shipment. Special requirements are invoked only when specified, and include submission of a Quality Assurance Program, Manufacturing/Inspection/Test Plans, Certificate of Conformance, and rigorous testing documentation for delivered goods. Additionally, it mandates compliance with safety and environmental standards, including those for hazardous materials and electrical equipment. This document directly impacts government procurement processes, ensuring that suppliers provide high-quality products and services while maintaining transparency and accountability, thereby supporting BSA’s commitment to safety and compliance in all operations.
    Attachment D - Wage Determination.pdf
    The government file outlines various requests for proposals (RFPs) and grants pertaining to federal, state, and local projects. It emphasizes the systematic streamlining of application processes for potential grantees, enhancing accessibility and compliance with federal standards. Moreover, the document discusses key criteria for evaluation, focusing on project feasibility, budget allocation, and intended outcomes. Various guidelines are provided to assist applicants in adhering to federal regulations while ensuring the proposed projects address community needs effectively. Furthermore, the file emphasizes accountability and transparency in the funding process, which is critical for cultivating trust among stakeholders. This initiative underscores the government's commitment to fostering innovation and effective use of federal resources through targeted funding opportunities for various sectors, promoting a collaborative approach to meeting local and national challenges. Overall, the file serves as a comprehensive guide for stakeholders interested in engaging with government funding mechanisms, ensuring alignment with broader policy goals and community objectives.
    Enclosure 1 - Draft Contract 451845.pdf
    The document outlines a contractual agreement between Brookhaven Science Associates, LLC (BSA) and a Contractor for floor leveling and epoxy coating services at Brookhaven National Laboratory. The contract specifies that the Contractor will perform work as described in the attached statement of work and adhere to guidelines set forth in additional attachments. The period of performance begins upon the execution of the contract and runs until a specified date. Financial details include a firm fixed price with payment terms net 30 days, requiring invoices to be submitted electronically and clearly marked as "FINAL" for completion. Shipping and delivery procedures are detailed, including stipulations for notifying BSA of deliveries outside of normal hours and proper labeling requirements. Authorized representatives from both parties are identified for technical and contractual matters. The contract is governed by the Service Contract Act, ensuring compliance with wage determination requirements for labor categories involved. Additionally, the agreement incorporates BSA’s general and supplemental terms and conditions. The contract signifies BSA's commitment to institutional operations while establishing standard protocols for contractor performance and compliance with federal regulations.
    Enclosure 2 - Pricing Sheet 451845.docx
    The document is a Quotation Pricing Sheet submitted by a vendor in response to a Request for Quotation (RFQ) issued by Brookhaven National Laboratory (BNL) for floor leveling and epoxy coating services. The vendor acknowledges receipt of the RFQ dated September 4, 2024, and provides a cost proposal, including pricing for the specified work and any additional services. The pricing details stipulate that payments are due within 30 days, and that the quoted prices will remain firm for 120 days. The vendor confirms compliance with BSA's requirements, terms, and conditions, along with adherence to registration in the System for Award Management (SAM). The document includes a section for the vendor’s company name, signature, contact information, and Unique Entity Identifier (UEI) number, which are necessary for government contracts. This process is part of the federal procurement system ensuring compliance, accountability, and transparency in acquiring necessary services.
    Enclosure 3 - AMS-Form-046.docx
    The document outlines a certification process for offerors submitting contracts exempt from the Service Contract Labor Standards at Brookhaven National Laboratory, managed by the U.S. Department of Energy. The main purpose is to ensure that the services offered are regularly provided to non-Governmental customers in substantial quantities, at established market or catalog prices. Key points include the requirement for service employees to allocate less than 20% of their time to Government contracts and to receive the same wage and benefits as commercial counterparts. The document serves as a certification form, where companies confirm their compliance and enable subcontractors to adhere to the same standards. This form is essential in the procurement process to ensure accountability and fair labor practices while engaging with federal contracts, emphasizing transparency in government contracting.
    RFQ Letter 451845.pdf
    Brookhaven Science Associates, LLC (BSA), operating under a U.S. Department of Energy contract, is soliciting quotations for floor leveling and epoxy coating services via RFQ No. 451845. A pre-bid meeting and site tour are scheduled for September 12, 2024, where attendees will review the project’s technical and safety requirements. Bidders must submit their quotes electronically by 5:00 p.m. EDT on September 19, 2024, with awards expected around September 25, 2024. The RFQ outlines that contractors must provide all required labor and materials, adhering to U.S. Department of Labor Wage Determination stipulations. Proposals must demonstrate relevant experience within the past five years and include references for similar projects. Interested parties must also be registered in the System for Award Management (SAM) to bid. The selection will be based on the lowest total price and compliance with BSA’s technical specifications. This document underscores BSA's commitment to maintaining safety and quality while ensuring government compliance in procurement practices, reflecting standard procedures in federal grant and RFP processes.
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    Floor Leveling and Epoxy Coating
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