J065--INTENT TO SOLE SOURCE 1 YEAR AWARD TO STERIS CORPORATION LOCATION BALTIMORE VAMC AND PERRY POINT VAMC 36C24525Q0729
ID: 36C24525Q0729Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/72e68c92841a41be8f93ebbdc872e449/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole source contract for one year to Steris Corporation for maintenance services at the Baltimore and Perry Point VA Medical Centers, as outlined in solicitation number 36C24525Q0729. This procurement aims to ensure that the medical equipment, including sterilizers and washing systems, is maintained according to the manufacturer's specifications, thereby supporting operational compliance and equipment reliability. Steris Corporation, as the sole factory-authorized provider, guarantees that all replacement parts meet OEM standards and employs trained personnel to deliver tailored maintenance services. Interested parties can reach out to Contract Specialist Bill Pratt at Billie.Pratt@va.gov or by phone at 410-642-2411 for further inquiries, with a response deadline set for August 5, 2025, at 10:00 AM Eastern Time.

    Point(s) of Contact
    Bill PrattContract Specialist
    (410) 642-2411
    Billie.Pratt@va.gov
    Files
    Title
    Posted
    36C24525Q0729.docx
    The document announces an intent to award a sole source contract for one year to Steris Corporation for services at the Baltimore and Perry Point VA Medical Centers. This initiative is being managed by the VISN 5 Contracting Satellite office of the Department of Veterans Affairs, located in Perry Point, MD. The contract is designated under solicitation number 36C24525Q0729 with a response deadline set for August 5, 2025, at 10:00 AM Eastern Time. The notice indicates that the agency will not utilize Recovery Act funds for this contract. Contact information for the contracting specialist, Bill Pratt, is also provided for further inquiries. This document is part of the federal procurement process, reflecting the government's intention to streamline services through a direct award indicating Steris Corporation's specific capabilities align with the VA's needs.
    STERIS CORP Sole Source Letter.pdf
    On February 25, 2025, STERIS announced their status as the sole factory-authorized provider of parts and maintenance services for their manufacturing equipment, including various sterilizers and washing systems. STERIS guarantees that all replacement parts meet OEM specifications and are sold directly to end-users, bypassing distributors. The company employs over 950 trained personnel for maintenance services and recommends specific preventive maintenance (PM) inspection schedules tailored to equipment use and conditions. Standard recommendations include multiple inspections per year for various equipment types, such as 2 PM inspections for steam sterilizers and 4 for electric sterilizers. The document also outlines annual chamber cleaning requirements for different sterilizer models. The purpose of this communication is to ensure that users are aware of service expectations, the importance of compliance with maintenance protocols, and the need for collaboration with STERIS service representatives to determine appropriate maintenance needs. This notice serves as a critical guideline for healthcare facilities aiming to maintain operational compliance and equipment reliability in accordance with equipment manufacturer standards.
    Similar Opportunities
    J065--RFI/SSN- Maintenance and services for government Steris Sterilization CAVHS
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, is seeking qualified contractors to provide maintenance and services for Steris Sterilization units at the Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, Arkansas. The procurement requires contractors to supply all necessary labor, tools, materials, OEM-certified personnel, and equipment for installation, maintenance, calibration, inspections, and repairs, with a focus on ensuring compliance with safety standards and timely service response. This opportunity is critical for maintaining the operational efficiency of sterilization equipment essential for healthcare services, and the government anticipates a competitive, firm fixed-price contract with a one-year term and four option years. Interested parties must submit their responses, including company details and qualifications, by December 19, 2025, to Contracting Officer Anthony Marion at anthony.marion2@va.gov.
    6515-- O.R. Sterilizer Cases Intent to Sole Source
    Buyer not available
    The Department of Veterans Affairs (VA) intends to award a sole source contract to Arthrex, Inc. for the procurement of specialized Arthrex OR Sterilizer Cases, essential for the proper reprocessing and sterilization of proprietary Arthrex surgical instruments used in orthopedic surgeries at the Albany VAMC. These sterilizer cases are specifically designed and validated by the manufacturer to ensure compliance with FDA regulations, Joint Commission standards, and VA policies, thereby safeguarding patient safety and preventing potential surgical delays due to improper sterilization or instrument damage. The estimated cost for this acquisition is $38,700, and interested parties can direct inquiries to Contract Specialist Barry Sawyer at Barry.Sawyer@va.gov or by phone at 585-393-8563.
    FY23 Medivator Service Contract 36C24223C0066 - Multi Site Requirement
    Buyer not available
    The Department of Veterans Affairs is seeking to award a service contract for preventative maintenance and coverage on Medivators Endoscope Reprocessor Units at multiple locations, including the Albany VAMC, Rochester VA Outpatient Clinic, and Buffalo VAMC. The contract, identified as 36C24223C0066, is specifically justified for other than full and open competition and is awarded to STERIS Corporation, which specializes in medical equipment maintenance and repair. The importance of this service lies in ensuring the operational efficiency and reliability of critical medical equipment used in patient care. Interested parties can reach out to Michael Estep at michael.estep2@va.gov or (518) 626-7218 for further details regarding this opportunity.
    J065--646 | SEA 25064 | Nanosonics New Full Service Contract | PGH
    Buyer not available
    The Department of Veterans Affairs (VA) intends to award a sole source firm-fixed-price contract to Nanosonics Inc. for the preventative maintenance and repair services of nine Nanosonics Trophon 2 Systems at the Pittsburgh VA Medical Center. This contract, which includes a base year and four option years, will cover corrective and preventative maintenance, 24/7 technical support, and the provision of OEM parts, ensuring the systems remain operational for high-level disinfection of ultrasound probes. Interested firms may submit capability statements by October 1, 2025, although this notice is not a request for competitive quotes. For further inquiries, Matthew Wright can be contacted at matthew.wright6@va.gov or by phone at 717-673-3842.
    Preventative Maintenance and Repair of Sterilization and Central Vacuum Equipment in Biosafety Labs (BSL) 1,2,3 and 4
    Buyer not available
    The Department of Defense, through the Defense Health Agency (DHA), is seeking information from potential sources for a service contract focused on the preventative maintenance and repair of sterilization and central vacuum equipment in Biosafety Labs (BSL) 1, 2, 3, and 4. The contract will encompass the maintenance of 63 sterilization units, including 49 existing Getinge sterilizers, with an emphasis on adhering to original equipment manufacturer (OEM) specifications and conducting bacteriological indicator tests to ensure efficacy. This initiative is critical for maintaining essential sterilization and washing systems that support the mission of the United States Army Medical Research Institute of Infectious Diseases (USAMRIID) in protecting warfighters from biological threats. Interested parties, particularly small businesses registered under NAICS code 811210, are encouraged to submit capability statements by December 12, 2025, to Christina Lewis at christina.m.lewis14.civ@health.mil or Emily K. O'Hara at Emily.K.OHara.civ@health.mil.
    J065--AGFA Preventive Maintenance and Service Base 2 years Intent to Sole Source
    Buyer not available
    The Department of Veterans Affairs (VA) intends to award a sole-source contract to AGFA US Corp. for preventive maintenance and support services for the AGFA DR 400 Detector System at the Worcester Belmont Street Campus. The contract will cover a base year plus two option years, from January 1, 2026, to December 31, 2028, requiring annual preventive maintenance and service support as detailed in the attached Statement of Work. This procurement is critical as AGFA US Corp. is the only provider capable of delivering the specialized and proprietary services necessary to maintain compliance with FDA and cybersecurity requirements. Interested parties may submit documentation to demonstrate their qualifications by December 11, 2025, at 11:00 AM EST, with all inquiries directed to Contract Specialist Kim McCarthy at kim.mccarthy@va.gov.
    J066--Intent to sole sourc Cytek Aurora Laser Service Contract
    Buyer not available
    The Department of Veterans Affairs intends to award a sole-source, firm-fixed-price contract to Cytek Biosciences for the annual maintenance and repair of the Cytek Aurora Flow Cytometer at the TVHS VA Medical Center in Nashville, TN. The contract requires two preventive maintenance inspections per year, provision of all necessary parts, travel, and labor for repairs, as well as 24-hour technical support and 48-hour response for non-functional instruments, all to be performed by authorized Cytek engineers. This specialized equipment is crucial for VA-related research, and the anticipated award date is December 18, 2025. Interested parties may submit documentation demonstrating their capabilities to Carmen Hanczyk at Carmen.Hanczyk@va.gov by December 8, 2025, at 11:00 AM EST; however, this notice is not a solicitation for competitive quotes, and the government will not cover response costs.
    6640--Lab Dishwasher
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide a laboratory dishwasher, specifically a Brand Name or equal to the Steris Reliance 400XL Dishwasher, as part of a Sources Sought Notice (Solicitation Number: 36C26326Q0181). The procurement includes a single-door, steam-heated unit with essential features such as a heat recovery system, color touch screen programmable logic controller, HEPA-filtered drying, and various safety mechanisms, along with additional components like a non-vented drying system and a transfer cart. This specialized equipment is crucial for maintaining cleanliness and sterilization in laboratory environments, ensuring compliance with the Buy American Act, which requires vendors to specify the place of manufacture. Interested parties must submit their responses by December 10, 2025, at 4:00 PM Central Time, and can contact Contracting Specialist Jennifer Watkins-Schoenig at jennifer.watkins-schoenig@va.gov or 319-688-3631 for further information.
    Stryker Neptune Service and Maintenance
    Buyer not available
    The Department of Veterans Affairs is seeking a contractor for a full coverage service contract for Stryker Neptune units, which includes preventative and corrective maintenance, as well as software upgrades and replacements. The contract is a firm-fixed-price agreement intended to ensure yearly on-site preventative maintenance, documentation, and travel expenses over a five-year period. The Stryker Neptune systems are critical for medical operations at the Dallas VA Medical Center, and Stryker Instruments is the sole manufacturer and service provider, making this procurement necessary to avoid potential risks associated with unapproved devices. Interested parties can contact Jeffrey Crysler at jeffrey.crysler@va.gov or by phone at 210-617-5300 ext 60901 for further details.
    Q999--580-26-1-314-0001 Sterile Processing Services
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 16 (NCO 16), is seeking qualified firms to provide Sterile Processing Services at the Michael E. DeBakey VA Medical Center in Houston, TX. The procurement aims to identify capable Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) to fulfill a Firm-Fixed Price (FFP) contract for Project Management and Medical Supply Technician services, supporting approximately 12,000 minimally invasive surgical procedures and the reprocessing of related instrumentation. This initiative is crucial for maintaining high standards of care and operational efficiency within the VA's surgical departments. Interested parties must submit their responses, including a statement of interest and capability statement, to Contracting Officer Felicia Lovelady at felicia.lovelady@va.gov by December 10, 2025, at 14:00 Central Time. This notice serves solely for market research purposes and does not constitute a solicitation for bids.