6640--Brand Name - Hamamatsu Orca Quest Camera
ID: 36C24E25Q0004Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFRPO EAST (36C24E)PITTSBURGH, PA, 15212, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/93850b1546814c339fd5d14912efed9c/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting quotes for the acquisition of a Hamamatsu ORCA-Quest 2 Digital qCMOS Camera Kit and its associated interface kit, specifically for the West Los Angeles VA Medical Center. This procurement is essential for advanced neuroimaging research, enabling high temporal resolution imaging of neuronal activities while minimizing noise and ensuring high quantum efficiency. The unique capabilities of this camera make it indispensable for long-term imaging experiments, as no alternative products meet the required specifications. Interested small businesses must submit their quotes by 4:00 PM EDT on November 20, 2024, to the contracting officer, Ann Marie Stewart, at annmarie.stewart@va.gov.

    Point(s) of Contact
    Ann Marie StewartContracting Officer
    (401) 919-0878
    annmarie.stewart@va.gov
    Files
    Title
    Posted
    36C24E25Q0004_1.docx
    The document outlines a solicitation for the procurement of specific laboratory equipment from the Veterans Health Administration, under requisition number 36C24E25Q0004. The main items requested are the ORCA-Quest 2 Digital qCMOS Camera Kit and the Firebird CoaXpress Interface Kit, to be delivered to the West Los Angeles VA Medical Center. Offers are due by October 22, 2024, at 3 PM EDT, and must be submitted via email to the designated contact, Ann Marie Stewart. This acquisition is unrestricted but includes provisions to encourage participation from small businesses, including specific categories such as service-disabled veteran-owned and women-owned small businesses. The document specifies contract clauses, payment methods, and invoicing procedures, emphasizing electronic payment submission. Delivery is expected within 120 days after receipt of order, adhering to the specified budget limits and compliance requirements. Overall, the purpose of the document is to solicit competitive bids for essential laboratory supplies and services while promoting compliance with federal acquisition regulations and supporting small business participation in government contracts.
    36C24E25Q0004_2.docx
    The Department of Veterans Affairs intends to award a sole source contract for the Hamamatsu ORCA-Quest 2 Digital qCMOS Camera Kit and Interface Kit for the West Los Angeles VA Medical Center’s Research Office. This notice, numbered 36C24E25Q0004, serves as a pre-solicitation notice and outlines the essential requirements for the camera, which must utilize a qCMOS image sensor to perform high-speed voltage imaging of neuronal populations. Key characteristics include ultra-low noise operation, high quantum efficiency, and the capability for rapid data acquisition at over 1000 Megapixels per second. The intended purchase supports ongoing research, necessitating equipment that enhances imaging fidelity while minimizing photobleaching effects. The announcement highlights the importance of meeting specific technical standards and encourages alternative products that satisfy these criteria. Interested contractors must be registered in the System for Award Management (SAM) to qualify for the contract. The notice aims to facilitate procurement processes while ensuring compliance with federal regulations and standards pertaining to medical research equipment acquisition.
    36C24E25Q0004_3.docx
    The Veterans Health Administration's West Los Angeles Medical Center is soliciting quotes for the Hamamatsu ORCA-Quest 2 Digital qCMOS Camera Kit, essential for advanced research endeavors in neuroimaging. The solicitation (RFQ #: 36C24E25Q0004) is set aside for small businesses and has a response deadline of November 20, 2024. The specific equipment requested includes the camera and its interface kit, intended for high temporal resolution imaging of neuronal activities. Key requirements emphasize ultra-low noise operations, high quantum efficiency, and capabilities for long-term imaging. The evaluation process for bids will focus on technical quality, past performance, veterans' involvement, and pricing. Offerors need to be authorized dealers of the brand and are prohibited from supplying gray market items. The procurement reflects the VA’s commitment to leveraging cutting-edge technology for veteran healthcare research while adhering to federal acquisition regulations. Delivery is expected 120 days after order confirmation, and all communication related to the RFQ must be directed to the contracting officer, Ann Marie Stewart.
    36C24E25Q0004.docx
    The Department of Veterans Affairs has issued a pre-solicitation notice for a contract to supply a Hamamatsu Orca Quest Camera System to the West Los Angeles VA Medical Center. The intent is to solicit proposals for a Firm Fixed Price contract, specifically targeting small businesses. The anticipated release date for the official solicitation is around November 16, 2024, with a response deadline set for October 16, 2024. Prospective vendors must have registration in the System for Award Management (SAM) to be eligible for contract award. The relevant product service code is 6640, and the applicable NAICS code is 334516, which pertains to analytical laboratory instrument manufacturing. This notice outlines the performance location in Los Angeles and provides contact details for the contracting officer, Ann Marie Stewart, for any inquiries. Overall, this announcement aims to fulfill the camera system requirements for the VA Healthcare System while promoting small business participation.
    P03 Single Source Justification Brand Name - Hamamatsu Orca Quest Camera -signed-.pdf
    The Department of Veterans Affairs has submitted a justification for a single-source award for the acquisition of a Hamamatsu Orca Quest 2 Digital qCMOS camera for the West Los Angeles VA Medical Center. This specialized camera is essential for advanced voltage imaging in neuroscience research, as it captures large neuronal populations at high temporal resolution while minimizing noise and ensuring high quantum efficiency. The necessity for this specific brand arises from its unique capabilities that no other available products can provide, particularly for long-term experiments exceeding 10 minutes, which cannot be achieved with alternative imaging solutions. Market research confirmed that other models, including those from DaVinci and Vieworks, do not meet the required specifications, further establishing Hamamatsu as the only suitable option. A Pre-solicitation Notice was issued, and additional inquiries revealed no viable competitors for this particular camera model. The contracting officer has certified the request for purchase, affirming alignment with federal acquisition regulations, and a brand name small business set-aside will be posted to encourage small business participation. Overall, this acquisition reflects a commitment to advancing research capabilities within the VA’s neuroscience programs.
    P03 Single Source Justification MPT to SAT for Brand Name or Equal Hamamatsu Orca Quest Camera signed-.pdf
    The Department of Veterans Affairs seeks approval for a sole-source acquisition of the Hamamatsu Orca Quest camera, needed for advanced voltage imaging research at the West Los Angeles VA Medical Center. This camera is essential for recording activity from large neuronal populations at high frame rates and low noise, making it suitable for long-term imaging experiments. The justification outlines that alternative products fail to meet the specific requirements for high spatial resolution and photon quantification critical in biological studies. An extensive market inquiry found no equivalent products available, confirming the Hamamatsu camera’s uniqueness in capability. The documentation concludes with the certification by the contracting officer asserting the accuracy of the justification, emphasizing the necessity of this procurement for ongoing research aimed at improving veterans' health outcomes.
    P03 Single Source Justification MPT to SAT for Brand Name or Equal Hamamatsu Orca Quest Camera signed.pdf
    The Department of Veterans Affairs seeks a single-source procurement for the Hamamatsu Orca Quest camera, a critical tool for voltage imaging research at the West Los Angeles VA Medical Center. This camera specializes in high-resolution imaging of large neuronal populations, essential for long-term studies in low light conditions. The justification for this acquisition highlights the unique features of the Hamamatsu camera, including ultra-low noise, high quantum efficiency, and the ability to capture rapid neuronal activity with a frame rate of 500 Hz. Extensive market research confirmed that alternative technologies, including other cameras, do not meet the required standards for scientific imaging, particularly in terms of spatiotemporal resolution and performance under low signal conditions. The process included outreach to potential vendors, revealing a lack of available comparable products. Therefore, the procurement activity is set to proceed as a sole-source award, with an emphasis on supporting small business involvement in the acquisition, as Axiom Optics expressed readiness to meet the requirements. This procurement approach aligns with federal regulations under FAR 13.106-1, ensuring adherence to procurement standards.
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