J041--HVAC Chiller Service
ID: 36C25225Q0402Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF252-NETWORK CONTRACT OFFICE 12 (36C252)MILWAUKEE, WI, 53214, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/e845c4f197bb4ec6b6c5b71efc7bc675/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified firms to provide HVAC chiller maintenance services for 12 chiller systems at the Tomah VA Medical Center in Wisconsin. The procurement aims to identify contractors capable of delivering OEM certified preventative maintenance, which includes tasks such as annual coil cleaning, operational checks, and leak testing, while ensuring compliance with OSHA regulations. This initiative is crucial for maintaining the facility's operational efficiency and may lead to a contract set-aside for veteran-owned or small businesses, adhering to limitations on subcontracting. Interested parties must submit their capability statements and relevant business information to Contract Specialist Lori Eastmead at lori.eastmead@va.gov by 10:00 AM local time on April 23, 2025.

    Point(s) of Contact
    Lori EastmeadContract Specialist
    (414) 844-4840
    lori.eastmead@va.gov
    Files
    Title
    Posted
    36C25225Q0402.docx
    The Department of Veterans Affairs issued a Sources Sought Notice for HVAC Chiller maintenance services at the Tomah VA Medical Center. This notice seeks firms capable of providing preventive maintenance for 12 chiller systems, emphasizing the need for Original Equipment Manufacturer (OEM) certified parts, equipment, and labor. The notice aims to gauge market capabilities, possibly leading to a contract set-aside for veteran-owned or small businesses, in adherence to the limitations of subcontracting. Interested parties must submit details about their business, including experience, capability statements, and compliance with safety regulations, by April 23, 2025. The anticipated scope includes annual coil cleaning, operational checks, leak testing, and keeping a detailed maintenance log. Compliance with Occupational Safety and Health Administration (OSHA) regulations and the coordination of work schedules to minimize disruption to the facility's operations are mandatory. Security measures include the checking in and out of contractor personnel at the site. All work is to be performed during specified hours and must be carefully documented, with any major repairs requiring prior approval from the Contracting Officer. This procurement effort underscores the VA’s commitment to maintaining its facilities efficiently while exploring veteran business engagement.
    Lifecycle
    Title
    Type
    J041--HVAC Chiller Service
    Currently viewing
    Sources Sought
    Similar Opportunities
    Z1DA--Replace AHU-05 in B406 and Add Humidification to B455 676-23-004
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors for a project to replace the AHU-05 in Building 406 and add humidification in Building 455 at the Tomah VA Medical Center in Wisconsin. The procurement requires contractors to provide all necessary labor, materials, equipment, and supervision to complete the work, with an estimated project duration of 336 calendar days following the Notice to Proceed. This project is significant for maintaining the facility's operational efficiency and comfort, falling under the NAICS code 238220 for Plumbing, Heating, and Air Conditioning Contractors, with a budget range between $2 million and $5 million. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must register in the System Award Management (SAM) database and monitor the solicitation, which will be posted on SAM.GOV around May 29, 2025, with bids due approximately by July 29, 2025. For further inquiries, contact Lynn Vander Velde at lynn.vandervelde@va.gov or Ryan McMillin at ryan.mcmillin@va.gov.
    Y1DZ--618-25-202, Replace Chiller #4
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for the replacement of Chiller 4 at the Minneapolis VA Health Care System's Energy Center (Building 69). The project requires the contractor to remove the existing chiller and install a new 1,100-ton centrifugal unit, along with necessary upgrades to associated equipment, including pumps and filters, while ensuring compliance with safety and operational regulations. This procurement is critical for maintaining the facility's operational efficiency and emergency preparedness, as it includes the installation of emergency chiller connection points and a quick disconnect panel for future chiller failures. Interested contractors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), must submit their proposals electronically by May 21, 2025, at 2:00 PM CDT, and can direct inquiries to Contract Specialist Trevor W. Keyworth at Trevor.Keyworth@va.gov.
    PTRP HVAC Chiller Service
    Buyer not available
    The Department of Veterans Affairs is seeking a qualified contractor to provide maintenance, troubleshooting, and repair services for an AAON brand HVAC chiller at the Polytrauma Transitional Rehabilitation Program (PTRP) facility in San Antonio, Texas. The contract requires adherence to safety protocols, compliance with VA privacy policies, and strict response times for emergency services, with a total budget of $19 million for a base year from June 1, 2025, to May 31, 2026, and an option for renewal for an additional year. This procurement is crucial for ensuring the operational efficiency of HVAC systems that support the health and rehabilitation of veterans. Interested parties should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details.
    J041--SOURCES SOUGHT NOTICE for CAPABLE VENDORS Preventive Maintenance-Service-Repair 5 Year contract Liebert HVAC Equipment See attached Statement of Work
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified vendors to respond to a Sources Sought Notice for a five-year contract focused on preventive maintenance, service, and repair of Liebert HVAC equipment at the Baltimore VA Medical Center. The selected contractor will be responsible for conducting four preventive maintenance inspections annually, maintaining detailed service reports, and providing 24-hour emergency service at no additional cost during regular hours. This initiative underscores the VA's commitment to ensuring the efficiency and reliability of HVAC systems critical for veteran health services. Interested parties must submit their responses, including business identity, socio-economic status, capability statements, and compliance plans for subcontracting limitations, by 10 AM EST on May 19, 2025, to Contracting Officer William Chris Galletta at william.galletta@va.gov.
    Z2DA--657A5-25-101, Replace Chiller #1
    Buyer not available
    The Department of Veterans Affairs is seeking qualified construction firms for the "Replace Chiller 1" project at the Marion VA Medical Center in Illinois. This project involves the disconnection, removal, and disposal of the existing chiller, as well as the installation of a new chiller unit and upgrades to the associated plumbing and cooling tower systems. The initiative is crucial for enhancing the mechanical systems at the facility, ensuring operational efficiency and compliance with federal standards. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) must submit a Capability Statement by May 15, 2025, with the anticipated project cost ranging from $500,000 to $1,000,000 and a performance period of 150 calendar days from the notice to proceed. For further inquiries, potential contractors can contact Kevin Mahoney at Kevin.Mahoney3@va.gov or call 913-684-0141.
    Y1DZ--Replace Chiller No. 2 Construction 556-24-106
    Buyer not available
    The Department of Veterans Affairs is seeking bids for the construction project titled "Y1DZ--Replace Chiller No. 2 Construction 556-24-106" at the Captain James A. Lovell Federal Health Care Center in North Chicago, Illinois. The project involves the complete demolition and replacement of an existing 1000-ton York centrifugal chiller, along with the installation of associated systems such as pumps, piping, and controls, ensuring compliance with current VA and industry standards. This initiative is crucial for maintaining reliable healthcare infrastructure and enhancing operational efficiency at the facility. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with an estimated project value between $1 million and $2 million, a completion timeline of 348 days post-Notice to Proceed, and a solicitation release scheduled for June 6, 2025, with bids due by July 10, 2025. Interested bidders can contact Contract Specialist Lynn Vander Velde at Lynn.VanderVelde@va.gov or by phone at 414-844-4800 for further information.
    J041--DAIKIN / AAON HVAC MAINTENANCE AND REPAIR
    Buyer not available
    The Department of Veterans Affairs is seeking proposals from Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for maintenance and repair services of Daikin and AAON HVAC systems at the Central Alabama Veterans Healthcare System in Tuskegee, Alabama. The procurement aims to ensure the efficient operation of HVAC systems critical for maintaining a comfortable and safe environment for veterans receiving care at the facility. Interested contractors must respond to the solicitation number 36C24725Q0591 by June 4, 2025, at 16:00 Eastern Time, and should direct inquiries to the Contracting Officer, David Parente, at David.Parente@va.gov or by phone at 843-252-6747. The contract falls under NAICS code 238220, with a size standard of $19 million, and is processed in accordance with FAR Part 13.
    H241--HVAC Inspection & Balancing Services CI
    Buyer not available
    The Department of Veterans Affairs (VA) is soliciting bids for HVAC Inspection and Balancing Services at the Central Iowa VA Healthcare System, specifically under solicitation number 36C26325Q0765. The contract, valued at approximately $19 million, is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires comprehensive inspection, testing, and balancing of HVAC systems to ensure compliance with established standards for air quality and efficiency. This procurement is crucial for maintaining optimal operational conditions within the healthcare facility, thereby supporting the VA's commitment to providing quality service to veterans. Interested parties must submit their proposals by May 22, 2025, at 4:00 PM Central Time, and can contact Contracting Specialist Jennifer Watkins-Schoenig at jennifer.watkins-schoenig@va.gov or 319-688-3631 for further information.
    J041--Sources Sought closes 05-19-2025 Chiller Oil Heater Repair Huntington VAMC 581-25-3-507-0182
    Buyer not available
    The Department of Veterans Affairs, specifically the Veterans Health Administration's Network Contracting Office 5, is seeking qualified vendors for a Sources Sought Notice regarding the repair and replacement of an oil heater at the Huntington Veterans Affairs Medical Center (VAMC) in West Virginia. The primary objective is to identify contractors capable of providing all necessary labor, materials, and equipment to replace a defective oil sump heater, recover refrigerant, and calibrate the thermostat, with the work to be completed within 14 days of contract award. This procurement is critical for maintaining the operational efficiency of the facility's chiller system, which is essential for climate control and patient comfort. Interested vendors must submit their qualifications, including a capability statement and relevant experience, by 10:00 AM (ET) on May 19, 2025, to Patricia Thai at Patricia.Thai@va.gov, as this notice serves only for market research and does not constitute a binding contract.
    4130--528A6-25-612 Seeking Sources Two Air-Cooled Chillers Bath VA Medical Center
    Buyer not available
    The Department of Veterans Affairs is seeking sources for the procurement of two 60-ton air-cooled chillers and two chilled water pumps for the Bath VA Medical Center. The objective is to replace existing equipment in Building 78 (CLC), with installation to be managed by VA personnel, ensuring that the new units integrate seamlessly with the existing Trane Tracer Ensemble building management system. This procurement is part of the VA's broader initiative to maintain and upgrade its facilities, reflecting a commitment to operational efficiency and infrastructure improvement. Interested contractors must ensure delivery of the specified equipment by December 31, 2025, and are encouraged to contact Contract Specialist Ryan Seburn at Ryan.Seburn@va.gov or (315) 751-6369 for further details.