J041--HVAC Chiller Service

The Department of Veterans Affairs issued a Sources Sought Notice for HVAC Chiller maintenance services at the Tomah VA Medical Center. This notice seeks firms capable of providing preventive maintenance for 12 chiller systems, emphasizing the need for Original Equipment Manufacturer (OEM) certified parts, equipment, and labor. The notice aims to gauge market capabilities, possibly leading to a contract set-aside for veteran-owned or small businesses, in adherence to the limitations of subcontracting. Interested parties must submit details about their business, including experience, capability statements, and compliance with safety regulations, by April 23, 2025. The anticipated scope includes annual coil cleaning, operational checks, leak testing, and keeping a detailed maintenance log. Compliance with Occupational Safety and Health Administration (OSHA) regulations and the coordination of work schedules to minimize disruption to the facility's operations are mandatory. Security measures include the checking in and out of contractor personnel at the site. All work is to be performed during specified hours and must be carefully documented, with any major repairs requiring prior approval from the Contracting Officer. This procurement effort underscores the VA’s commitment to maintaining its facilities efficiently while exploring veteran business engagement.