PREVENTATIVE MAINTENENANCE FOR POTABLE WATER SYSTEM AT THE CHANCERY, US EMBASSY WINDHOEK
ID: 19WA8024Q0048Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WINDHOEKWASHINGTON, DC, 20520, USA

NAICS

Water, Sewage and Other SystemsT (2213)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- WATER PURIFICATION AND SEWAGE TREATMENT EQUIPMENT (J046)

Original Source

https://sam.gov/opp/6791450acc6949b2996f12060dee2e8f/view
Timeline
    Description

    The U.S. Embassy in Windhoek, Namibia, is soliciting offers for preventative maintenance services for its potable water system and HVAC systems under solicitation number 19WA8024Q0048. The primary objective is to ensure that these systems remain in good operational condition through planned maintenance and inspections, with a contract duration of one year and four optional one-year renewals, expected to commence no later than October 1, 2024. This procurement is vital for maintaining essential services at the Embassy, ensuring compliance with federal regulations and operational efficiency. Interested vendors must submit their quotations by September 12, 2024, and are encouraged to attend a pre-quotation conference on September 3, 2024, with registration required by August 28, 2024. For further inquiries, contact Sarah E. Kahnt at whkproc@state.gov or by phone at +264612025257.

    Point(s) of Contact
    Sarah E. Kahnt
    264612025257
    whkproc@state.gov
    Hilya Shikongo
    264612025016
    whkproc@state.gov
    Files
    Title
    Posted
    19WA8024Q0048 - RFQ - Maintainance Solicitation - Preventative Maintenance for the Potable Water System 22 Aug 2024.pdf
    The document entails a Request for Quotation (RFQ) for preventative maintenance services for the potable water system at the U.S. Embassy in Windhoek, Namibia. The primary objective is to ensure the maintenance and operational readiness of these systems as specified in the Performance Work Statement. The contract includes a one-year term with four renewable one-year options, commencing by October 1, 2024. Services include semi-annual and annual maintenance for various water and HVAC systems, with specific metrics for customer complaints and performance monitoring outlined in the Quality Assurance Surveillance Plan. Pricing structures for the base year and multiple option years are detailed, alongside provisions for emergency and unscheduled maintenance services. The contract is governed by several Federal Acquisition Regulation (FAR) clauses, ensuring compliance with U.S. government contracting principles. Notably, Value Added Tax (VAT) is to be priced separately. The RFQ reflects the government's intent to maintain high operational standards while ensuring contractor accountability and performance oversight, showing its commitment to efficient facility management in an international context.
    Cover letter - 19WA8024Q0048 - Preventative Maintenance for the Potable Water System.pdf
    The U.S. Embassy in Windhoek has issued a Request for Quotations (RFQ 19WA8024Q0048) for preventative maintenance of the potable water system at its Chancery. Interested vendors must follow specific submission instructions outlined in the solicitation, complete the necessary forms including SF-1449 and provide proof of registration in the System for Award Management (SAM). The embassy plans to award the contract to the most responsible offeror with the lowest bid without further negotiations, although discussions may occur within a competitive range if needed. A pre-quotation conference will be held on September 3, 2024, for prospective contractors, who must register for entry by submitting identification copies by August 28, 2024. Quotations are due by September 12, 2024, and must adhere to specific formatting guidelines and file size limitations for electronic submission. This solicitation exemplifies the government's strategic approach to procuring essential services while ensuring compliance with federal requirements and operational efficiency.
    SF1449 - 19WA8024Q0048 - Preventative Maintenance for the Potable Water System.pdf
    The document outlines a solicitation for commercial items regarding the preventative maintenance of the potable water system at the U.S. Embassy in Windhoek, Namibia. The solicitation number is 19WA8024Q0048, issued by the American Embassy Windhoek, with a due date for offers by September 12, 2024. It is an unrestricted acquisition, allowing a broad range of businesses, including small and service-disabled veteran-owned enterprises, to participate. Key details include the requirement for maintenance services at the Embassy, with structured pricing for multiple years mentioned, indicating potential options for contract renewals. The document incorporates federal acquisition regulations, highlighting the formalities surrounding the solicitation process. It emphasizes the need for contractors to adhere to strict terms and conditions, confirming that the Embassy will handle payments and manage the contracted service. Overall, the solicitation supports the goal of ensuring essential governmental services are consistently and effectively maintained.
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