RFP-369723-CMR
ID: RFP-369723-CMRType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Measuring, Dispensing, and Other Pumping Equipment Manufacturing (333914)

PSC

POWER AND HAND PUMPS (4320)

Original Source

https://sam.gov/opp/c83670a95ea3424ea2f332d42f8c529d/view
Timeline
    Description

    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for the procurement of two Edwards nXDS15i Dry Scroll Pumps. This procurement is essential for ongoing scientific operations at Fermilab, and bidders are required to submit a firm-fixed price proposal that includes lead time and all freight charges. Proposals must be submitted electronically by June 23, 2025, and will be evaluated based on the best value, focusing on the lowest price of technically acceptable offers. Interested parties should direct any inquiries to Crystal Momon-Reed at cmomreed@fnal.gov.

    Point(s) of Contact
    Crystal Momon-Reed
    cmomreed@fnal.gov
    Files
    Title
    Posted
    FFDG General Terms and Conditions for Commercial Products and Commercial Services (01.2025).pdf
    The Fermi Forward Discovery Group, LLC (FFDG) outlines the General Terms and Conditions for commercial products and services in conjunction with the operation of the Fermi National Accelerator Laboratory under the Department of Energy's Prime Contract. The document specifies key provisions, including definitions, payment terms, quality standards, inspection rights, and termination conditions. The Subcontractor is recognized as an independent entity and must comply with all relevant federal, state, and local regulations. Important aspects include the obligation to maintain licenses, the requirement for timely acceptance of deliverables, and warranties provided on products or services. FFDG retains the authority to initiate changes, enforce inspection rights, and safeguard against the procurement of counterfeit parts. Additionally, the document addresses the implications of liability, indemnification, and dispute resolution processes, emphasizing a cooperative approach to resolving conflicts. The terms detail requirements for environmental, safety, and health compliance while establishing specific flow-down clauses applicable during subcontract execution. This structure ensures adherence to federal acquisition regulations and promotes responsible management of resources during contract performance.
    PUR-466_Proposal Certifications (FFDG)_1-1-25.pdf
    The document outlines the Proposal Certifications for the Fermi Forward Discovery Group, LLC, primarily focusing on compliance requirements for offerors submitting proposals for contracts valued at $10,000 or more. It emphasizes adherence to export controls and the Buy American Act, necessitating that contractors provide information on export compliance, the classification of materials, and certifications regarding domestic content. Key points include an overview of specific certifications required, including the Certificate of Independent Price Determination for proposals over $150,000, and the applicability of anti-kickback regulations. For contracts exceeding $500,000, additional certifications regarding trafficking in persons compliance plans are mandated. The document reinforces the need for transparency and ethical practices among contractors, requiring disclosure of lobbyist activities and compliance with federal labor regulations, especially concerning veteran employment. The Proposal Certifications are structured in a clear, sequential format, detailing requirements based on proposal thresholds and emphasizing the necessity for contractors to provide accurate and truthful representations. Overall, it serves as a comprehensive guideline to ensure ethical participation in government contracting and promote adherence to federal regulations throughout the bidding process.
    RFP-369723-CMR.pdf
    The Fermi National Accelerator Laboratory (Fermilab) has issued a Request for Proposal (RFP-369723-CMR) through its Procurement Department for the procurement of two Edwards nXDS15i Dry Scroll Pumps. The procurement is managed by Fermi Forward Discovery Group, LLC, under a prime contract with the U.S. Department of Energy. Proposals are due by June 23, 2025, and must be submitted electronically by 4 pm CT. Respondents are required to provide a firm-fixed price and indicate lead time, with all freight charges included. Furthermore, bidders must adhere to additional requirements including the submission of SARC and PUR-466 forms if their proposal exceeds $10,000. The RFP emphasizes that the award will be based on the best value, determined by the lowest price of technically acceptable offers, and acknowledges that Fermilab intends to make awards without prior discussions. The proposal should include delivery terms and shipping details to specified Fermilab locations in Batavia, Illinois. All questions regarding the RFP should be addressed to the Procurement Specialist, Crystal Momon-Reed. This document serves as a formal solicitation for specialized equipment necessary for ongoing scientific endeavors at Fermilab.
    SARC_Subcontractor Annual RepsCerts Rev 4.pdf
    The Subcontractor Annual Representations & Certifications (SARC) form from Fermi Forward Discovery Group, LLC serves as a comprehensive certification tool for subcontractors engaging in U.S. government contracts. It requires contractors to confirm essential business information, ownership structures, and compliance with federal regulations. The form includes sections addressing business classification (large/small, foreign ownership), executive compensation reporting, accounting system adequacy, and adherence to labor and employment laws. Additionally, it mandates responsible contractor practices in line with federal requirements, including E-Verify participation and export compliance. Contractors must promptly notify FermiForward of any relevant changes and certify the accuracy of their information. This document is crucial for ensuring accountability and compliance within government contracting frameworks, particularly for those seeking federal grants and local/state RFPs, emphasizing transparency and ethical conduct in subcontractor engagements.
    Lifecycle
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    RFP-369723-CMR
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