Small Business Set-aside, Brand-name Only Planmeca ProSensor HD
ID: 36C26125Q0453Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF261-NETWORK CONTRACT OFFICE 21 (36C261)MATHER, CA, 95655, USA

NAICS

Dental Equipment and Supplies Manufacturing (339114)

PSC

DENTAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6520)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/a36c2d44f9db44208e3dbe7d8fff0b20/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified small businesses to provide brand-name Planmeca ProSensor HD imaging sensors for the VA Central California Health Care System located in Fresno, California. This procurement is a total small business set-aside and is justified as a sole-source acquisition due to the unique compatibility requirements with existing Planmeca Pro-X 2-D imaging units, ensuring effective patient care through integrated medical equipment. The contract is valued at an amount not exceeding the Simplified Acquisition Threshold of $250,000, with offers due by May 19, 2025, at 10 AM PDT. Interested parties should contact Joeferson Gawaran at Joeferson.Gawaran@va.gov for further details.

    Point(s) of Contact
    Joeferson Gawaran
    Joeferson.Gawaran@va.gov
    Files
    Title
    Posted
    36C26125Q0453 0001.pdf
    The document serves as an amendment to a solicitation issued by the Department of Veterans Affairs (VA) regarding a procurement process. It specifically modifies the deadline for submitting offers, extending it from May 15, 2025, to May 19, 2025, at 10 AM PDT. The document outlines procedures for offerors to acknowledge receipt of this amendment, emphasizing the importance of timely acknowledgment to avoid rejection of offers. Further, it retains the original contract terms and conditions while indicating that all other aspects remain unchanged. The amendment includes sections for pricing and delivery schedules, highlighting the necessary details for the procurement process. This modification illustrates the VA's ongoing efforts to facilitate smoother engagement with potential contractors while ensuring compliance with federal guidelines.
    P03_Single Source Justification MPT to SAT_Planmeca ProSenser_CO Signed_Redacted.pdf
    The Department of Veterans Affairs seeks to justify a single-source award for the procurement of the Planmeca ProSensor HD imaging sensor under the Simplified Acquisition Threshold, not exceeding $250,000. The sensor is crucial for compatibility with existing Planmeca Pro-X 2-D imaging units currently deployed in the VA Central California Health Care System. The necessity for this specific sensor arises from the lack of compatible alternatives, where using different equipment would lead to diagnostic inefficiencies and delays in patient care. Market research identified limited options, revealing only two authorized Service-Disabled Veteran-Owned Small Business (SDVOSB) distributors of the Planmeca products. An inquiry sent to the OEM confirmed the exclusivity of their products, reinforcing the rationale for pursuing a single-source acquisition. The document outlines the acquisition strategy, emphasizing the need to safeguard efficient service delivery and patient care within the Veterans Health Administration framework. This justification aligns with federal procurement regulations, ensuring compliance in the acquisition process while fulfilling the healthcare needs of veterans.
    PRESOL 36C26125Q0453.pdf
    The Department of Veterans Affairs is preparing to issue a Request for Quote (RFQ) for a brand-name-only procurement of Planmeca ProSensor HD and related accessories for the VA Central California Healthcare System in Fresno, CA. This opportunity is designated as a small business set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), with an emphasis on dental equipment and supplies, indicated by the relevant NAICS code 339114. The RFQ will be released on May 8, 2025, with quotes expected by May 12, 2025. The specific need includes 11 Planmeca ProSensor HD sensors. Interested vendors must refer to the solicitation on the SAMs website for further details. The contract performance period spans from May 14, 2025, to August 12, 2025, underscoring the urgent need for these dental supplies in support of veteran healthcare.
    RFQ 36C26125Q0453.pdf
    The document outlines a Request for Quotation (RFQ) issued by the Department of Veterans Affairs (VA) for the acquisition of brand-name Planmeca ProSensor HD sensors and related accessories, specifically set aside for small business participants. Key details include the procurement's open market nature, the specified quantities, delivery schedule, and terms of payment. The RFQ is structured into multiple sections, detailing procedural requirements, contract clauses, and instructions for offer submission, including the necessity for electronic invoice submissions and compliance with specific Federal Acquisition Regulations (FAR). The contractor is expected to provide compliant goods, eliminate gray market items, and adhere to quality assurances while invoking warranty provisions. The proposed items are to be delivered to the VA Central California Health Care System. The document emphasizes the importance of proper invoicing, communication, and adherence to timelines throughout the contract period, which runs from May 2025 to August 2025. This acquisition reflects the VA's ongoing commitment to supporting quality healthcare services for veterans through efficient procurement processes.
    Single Source Justification MPT to SAT_Planmeca ProSenser_CO Signed_Redacted.pdf
    The document serves as a Single Source Justification for the acquisition of the Planmeca ProSensor HD imaging sensor, which is necessary for the compatible operation with existing Planmeca Pro-X 2-D imaging units used by the Department of Veterans Affairs (VA) in Central California. Estimated at a value not exceeding the Simplified Acquisition Threshold of $250,000, the purchase is justified based on the unique compatibility requirements; no alternative sensors exist that can function with the current x-ray systems, making this a sole-source procurement. Market research identified two authorized distributors, but only one can fulfill the requirements through existing contracts. The procurement is designated as an Open Market, Brand-name Only, and Small Business Set-aside, adhering to federal acquisition regulations. The acting Contracting Officer certifies the accuracy and completeness of the justification as required by FAR guidelines. This acquisition underscores the importance of maintaining effective patient care through the provisions of integrated and compatible medical equipment.
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