USDA Forest Service Region 13 Zone 3 Law Enforcement Vehicle Upfitting
ID: 12318725Q0010Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA FOREST SERVICEWASHINGTON, DC, 20250, USA

NAICS

Motor Vehicle Electrical and Electronic Equipment Manufacturing (336320)

PSC

MISCELLANEOUS VEHICULAR COMPONENTS (2590)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/dcb24d277cdc4a388d1229e2a407bd57/view
Timeline
    Description

    The U.S. Department of Agriculture, through the Forest Service, is issuing a Request for Quote (RFQ) for the upfitting of law enforcement vehicles, specifically two 2024 RAM Power Wagons, to meet federal standards. The contractor will be responsible for modifying these vehicles in accordance with the Forest Service Law Enforcement National Standards and Specifications, which includes the installation of essential equipment and ensuring compliance with safety protocols. This initiative is crucial for enhancing the operational readiness and effectiveness of law enforcement within the Forest Service, thereby supporting federal law enforcement operations. Quotes must be submitted by October 25, 2024, with a pre-quote question period ending on October 22, 2024. For further inquiries, interested parties can contact Drackus Thomas at drackus.thomas@usda.gov or Nicole Green at nicole.green2@usda.gov.

    Point(s) of Contact
    Drackus Thomas
    drackus.thomas@usda.gov
    Nicole Green
    nicole.green2@usda.gov
    Files
    Title
    Posted
    12318725Q0010 -USDA Forest Service Region 13 Zone 3 Law Enforcement Vehicle Upfitting.pdf
    The U.S. Forest Service Washington Office is issuing a Request For Quote (RFQ) for upfitting Law Enforcement vehicles as per federal standards. This initiative aims to modify various types of duty vehicles that support Federal Law Enforcement operations, ensuring compliance with the Forest Service's National Standards and Specifications. The contractor will be responsible for picking up vehicles from designated locations, performing the necessary modifications, and delivering them back within a stipulated timeframe. Quotes must be submitted by October 25, 2024, with a pre-quote question period ending on October 22, 2024. This RFQ is a total small business set aside under NAICS code 336320, ensuring that only small business concerns can compete. The proposal evaluation will emphasize technical capabilities as well as pricing, with technical factors being more important than cost considerations. Offerors must include a technical proposal, a price proposal, and required certifications in their submission. The expected contract award date is November 1, 2024, with performance expected to span 120 days post-award. The document outlines specific submission requirements, evaluation criteria, and compliance with federal provisions, reinforcing the U.S. Forest Service's commitment to enhancing law enforcement capabilities through improved vehicle preparedness.
    Attachment 1 - Schedule of Items.pdf
    The document outlines a work plan for the acquisition of two upfitted vehicles by the USDA Forest Service, specifically for the Forest Service Intermountain Region under the project title "USDA FS Region 13 Zone 9 Law Enforcement." The period of performance spans from the date of award until project completion. The vehicles specified are both 2024 RAM Power Wagons, identified by their respective VINs and located at the USDA Forest Service office in Missoula, Montana. Each vehicle is to be acquired as a single unit (EA - Each). This procurement is part of the federal government's effort to maintain and enhance law enforcement capabilities within the region, ensuring compliance and operational readiness for forest service law enforcement activities. The document serves as a formal request for proposals (RFP) for the upfitting of these vehicles to meet specific operational needs.
    Attachment 2 - SOW 4949 4506 Pwr Wgn.pdf
    The U.S. Department of Agriculture outlines a Request for Proposal (RFP) for the upfitting of two law enforcement vehicles for the U.S. Forest Service. The primary aim is to modify 2024 RAM Power Wagons to meet emergency service standards, including essential equipment installation and compliance with Forest Service policies. The contractor is responsible for picking up the vehicles, installing specified aftermarket components, and ensuring all features for law enforcement functionality, such as lighting systems, wiring specifications, and secure prisoner transport systems, are integrated properly. The project encompasses strict technical requirements, detailing the installation processes, wiring specifications, and safety measures, with a focus on uniformity and high-quality standards across both vehicles. The contract also outlines deliverables, timelines, and security protocols during vehicle possession. Completion is expected within 60 days of vehicle arrival, with rigorous inspection required before acceptance. This initiative highlights the government’s commitment to enhancing law enforcement capabilities while ensuring compliance with safety and operational standards.
    Attachment 3 - LEI Marking and Decals 4949 4506 Pwr Wgn.pdf
    The document outlines mandatory and optional specifications for the marking of Forest Service law enforcement vehicles, ensuring standardization and visibility. Key requirements include a centered law enforcement badge on both front doors, specific green and gold striping along the vehicle's sides, and placement of American flags, Forest Service shields, and USDA logos in designated areas. For K-9 vehicles, additional reflective decals and caution markings are mandated. Window tinting needs supervisory approval, and vehicle markings may be adjusted slightly for symmetry, allowing for special cases where higher visibility is required. Optional markings include alphanumeric identifiers on the vehicle's roof, while specialty vehicles should mimic the appearance of standard marked units. The purpose of these specifications is to establish clear guidelines for vehicle identification and increase the visibility of law enforcement units operating within the Forest Service, aligning with safety and operational effectiveness in government roles that involve public interaction and law enforcement duties.
    Attachment 4 - RFQ Question and Answer Form.docx
    The document is a Question & Answer Form related to a Request for Quote (RFQ) number 12318725Q0010 from the USDA Forest Service focused on the upfitting of unmarked vehicles for law enforcement and investigations. It includes instructions for submitting questions about the RFQ, emphasizing that inquiries must be submitted via the specified email form by October 22, 2024, at 5 PM EST, to be considered. The document highlights the procedural nature of government RFQs and encourages referencing the RFQ number in communications. The primary aim is to ensure clarity and transparency in the procurement process and facilitate potential bidders in obtaining necessary information for their quotations. Overall, the document reflects the government's effort to engage effectively with suppliers while adhering to established guidelines and deadlines.
    Attachment 5 - Past Performance Questionnaire.docx
    The file outlines the requirements for the Past Performance Questionnaire associated with Request for Proposal #12318725Q0010 for the USDA FS LE&I Unmarked Vehicle Upfit. It emphasizes the necessity for Offerors to provide detailed past performance information for evaluation purposes. The contractors must ensure that the questionnaire is filled out by relevant contracting officials regarding their projects to demonstrate their experience under Factor 2: Past Performance. The document comprises several sections, including Contractor Identification, Evaluation Ratings based on performance satisfaction, Evaluation Factors addressing quality, timeliness, and cost control, and a Narrative Summary for qualitative feedback. Performance is rated as Acceptable, Neutral, or Unacceptable based on the contractor's ability to deliver on quality, management, and cost efficiency. Conclusively, it encourages constructive feedback on contractor strengths and weaknesses, overall satisfaction, and potential future hiring considerations, thereby guiding the selection process while ensuring compliance and quality standards in contracting activities.
    Attachment 6 - Proposed Evaluation Criteria.docx
    The document outlines the evaluation criteria for the Request for Proposals (RFP) related to the USDA's Federal Supply (FS) project aimed at up-fitting emergency vehicles. Proposals will be assessed based on two main factors: Technical Proposal and Price. The Technical Proposal itself comprises evaluations of Past Performance and Technical Capability. The Past Performance rating can be Acceptable, Neutral, or Unacceptable, reflecting the Offeror's previous ability to meet similar requirements. Technical Capability is similarly rated, with Acceptable indicating a proposal meets requirements and has a reasonable chance of success, while Unacceptable signifies significant deficiencies requiring major revisions. The Price factor requires vendors to provide firm fixed pricing for the services rendered, including logistics details. Ultimately, the contract award will go to the vendor that demonstrates the best combination of past performance, technical capability, and price, ensuring compliance with governmental standards and requirements. This structured approach aims to facilitate the selection of a capable vendor to fulfill the government's vehicle up-fitting needs effectively and efficiently.
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