R614--SENSITIVE DOCUMENT DESTRUCTION - VISN2N (VA-25-00003192)
ID: 36C24225Q0012Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Original Source

https://sam.gov/opp/f9dcb9d6e9a34278b6d27cb8c24cd186/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking proposals for Sensitive Document Destruction Services across various VA Medical Centers in New York, with an estimated contract value of approximately $16.5 million. The primary objective is to ensure the secure collection and destruction of sensitive documents, adhering to strict standards that guarantee documents are rendered unreadable and untraceable. This service is critical for maintaining the confidentiality and security of sensitive information within the VA system. The contract is set to commence on January 1, 2025, and will run through December 31, 2025, with options for renewal in subsequent years. Interested vendors should contact Michelle Harsch at michelle.harsch@va.gov for further details and to submit proposals by the specified deadlines.

    Point(s) of Contact
    Michelle HarschContracting Officer
    michelle.harsch@va.gov
    Files
    Title
    Posted
    36C24225Q0012_1.docx
    The presolicitation notice pertains to a federal Request for Quotation (RFQ) for sensitive document destruction services under the Department of Veterans Affairs (VA). The relevant solicitation number is 36C24225Q0012, with responses due by October 16, 2024, at 2:00 PM Eastern Time. The project is set aside for the Small Business Administration (SBA) and falls under Product Service Code R614 and NAICS Code 561990. Work will be performed at the Upstate NY Healthcare System Medical Centers, specifically the Buffalo VA Medical Center located at 3495 Bailey Avenue, Buffalo, NY. Interested parties can contact Contract Specialist Michelle Harsch via email or phone for further information. A follow-up RFQ is expected to be released around September 18, 2024. The notice emphasizes the importance of adhering to the VA's guidelines and requirements for the proper destruction of sensitive documents to ensure confidentiality and compliance.
    36C24225Q0012.docx
    The document outlines a Request for Proposals (RFP) for Sensitive Document Destruction Services for the Department of Veterans Affairs (VA) Network Contracting Office (NCO) 2, specifically for various VA Medical Centers in New York. The contract, with an award value of approximately $16.5 million, commences on January 1, 2025, and runs through December 31, 2025, with options for renewal in subsequent years. Key services include secure collection and destruction of sensitive documents, adhering to established standards that ensure documents are rendered unreadable. Contractors are required to provide locked consoles and take comprehensive safety measures for document handling. The RFP specifies evaluation criteria including technical capability, past performance, and cost. Vendors will submit proposals in three parts, encompassing technical, pricing, and compliance documentation. Additionally, all contractor personnel must pass background checks and training requirements before engaging in contract services. The document emphasizes the importance of thorough documentation, such as maintaining logs of shredded materials and issuing Certificates of Final Destruction after each service. The VA aims to ensure compliance with security protocols while obtaining reliable and effective document destruction services.
    36C24225Q0012 0001.docx
    This document outlines Amendment 0001 for a procurement related to the collection and destruction of sensitive documents at various VA Medical Centers and associated locations. The amendment responds to vendor inquiries and revises the Statement of Work to include changes such as updated bin sizes and service frequency changes for certain Community Based Outpatient Clinics (CBOCs). The contractor is tasked with ensuring secure handling and shredding of sensitive materials, maintaining a schedule for pickups, and providing destruction certifications post-service. The contractor must provide necessary equipment, including bins and consoles, and follow a strict protocol for document destruction compliant with VA standards. Key operational details include technicians undergoing background checks, the need to maintain an organized documentation system of services rendered, and the establishment of quality assurance measures. Additionally, the document specifies security requirements and training for contractor personnel. The entire process emphasizes the importance of safeguarding sensitive information while ensuring compliance with federal regulations.
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