R614--SENSITIVE DOCUMENT DESTRUCTION - VISN2N (VA-25-00003192)
ID: 36C24225Q0012Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Original Source

https://sam.gov/opp/f9dcb9d6e9a34278b6d27cb8c24cd186/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking proposals for Sensitive Document Destruction Services across various VA Medical Centers in New York, with an estimated contract value of approximately $16.5 million. The primary objective is to ensure the secure collection and destruction of sensitive documents, adhering to strict standards that guarantee documents are rendered unreadable and untraceable. This service is critical for maintaining the confidentiality and security of sensitive information within the VA system. The contract is set to commence on January 1, 2025, and will run through December 31, 2025, with options for renewal in subsequent years. Interested vendors should contact Michelle Harsch at michelle.harsch@va.gov for further details and to submit proposals by the specified deadlines.

    Point(s) of Contact
    Michelle HarschContracting Officer
    michelle.harsch@va.gov
    Files
    Title
    Posted
    36C24225Q0012_1.docx
    The presolicitation notice pertains to a federal Request for Quotation (RFQ) for sensitive document destruction services under the Department of Veterans Affairs (VA). The relevant solicitation number is 36C24225Q0012, with responses due by October 16, 2024, at 2:00 PM Eastern Time. The project is set aside for the Small Business Administration (SBA) and falls under Product Service Code R614 and NAICS Code 561990. Work will be performed at the Upstate NY Healthcare System Medical Centers, specifically the Buffalo VA Medical Center located at 3495 Bailey Avenue, Buffalo, NY. Interested parties can contact Contract Specialist Michelle Harsch via email or phone for further information. A follow-up RFQ is expected to be released around September 18, 2024. The notice emphasizes the importance of adhering to the VA's guidelines and requirements for the proper destruction of sensitive documents to ensure confidentiality and compliance.
    36C24225Q0012.docx
    The document outlines a Request for Proposals (RFP) for Sensitive Document Destruction Services for the Department of Veterans Affairs (VA) Network Contracting Office (NCO) 2, specifically for various VA Medical Centers in New York. The contract, with an award value of approximately $16.5 million, commences on January 1, 2025, and runs through December 31, 2025, with options for renewal in subsequent years. Key services include secure collection and destruction of sensitive documents, adhering to established standards that ensure documents are rendered unreadable. Contractors are required to provide locked consoles and take comprehensive safety measures for document handling. The RFP specifies evaluation criteria including technical capability, past performance, and cost. Vendors will submit proposals in three parts, encompassing technical, pricing, and compliance documentation. Additionally, all contractor personnel must pass background checks and training requirements before engaging in contract services. The document emphasizes the importance of thorough documentation, such as maintaining logs of shredded materials and issuing Certificates of Final Destruction after each service. The VA aims to ensure compliance with security protocols while obtaining reliable and effective document destruction services.
    36C24225Q0012 0001.docx
    This document outlines Amendment 0001 for a procurement related to the collection and destruction of sensitive documents at various VA Medical Centers and associated locations. The amendment responds to vendor inquiries and revises the Statement of Work to include changes such as updated bin sizes and service frequency changes for certain Community Based Outpatient Clinics (CBOCs). The contractor is tasked with ensuring secure handling and shredding of sensitive materials, maintaining a schedule for pickups, and providing destruction certifications post-service. The contractor must provide necessary equipment, including bins and consoles, and follow a strict protocol for document destruction compliant with VA standards. Key operational details include technicians undergoing background checks, the need to maintain an organized documentation system of services rendered, and the establishment of quality assurance measures. Additionally, the document specifies security requirements and training for contractor personnel. The entire process emphasizes the importance of safeguarding sensitive information while ensuring compliance with federal regulations.
    Similar Opportunities
    S205--629-25-1-622-0012, FY25 Shredding Contract Solicitation (VA-25-00004811)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is issuing a Request for Quotation (RFQ) for Document Destruction/Shredding Services at the Southeast Louisiana Veterans Healthcare System located in New Orleans, Louisiana. The procurement aims to secure shredding operations for sensitive documents across multiple sites, ensuring compliance with federal regulations and the secure handling of veteran-related information. This initiative is particularly significant as it underscores the VA's commitment to protecting sensitive data while providing essential services to the veteran community. Interested vendors must submit their electronic quotes by February 14, 2025, at 12:00 PM Central Standard Time, and can direct inquiries to Contracting Officer Luke Miles at luke.miles@va.gov or by phone at 504-507-2000.
    Regulated Medical Waste Disposal Services - VISN 4 VA Medical Centers
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Regulated Medical Waste Disposal Services for the VISN 4 VA Medical Centers located in Pennsylvania and Wilmington, DE. The procurement aims to manage the collection, transportation, and disposal of hazardous, regulated, and pharmaceutical waste, with a focus on compliance with federal and state regulations over a five-year contract period. This initiative is crucial for maintaining health and safety standards in healthcare facilities, ensuring that medical waste is handled responsibly and effectively. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must submit their proposals by January 21, 2025, and can direct inquiries to Ralph Mielnik at ralph.mielnik@va.gov or Shea Matthews at shea.matthews@va.gov.
    6515--Custom Sterile Surgical Procedure Packs VISNs 5,9,10,12,15,16,&23
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals for the supply of custom sterile surgical procedure packs for an estimated 35 VA Medical Centers and Community Based Outpatient Clinics (CBOCs) across multiple Veterans Integrated Service Networks (VISNs). The contractor will be responsible for providing all necessary labor, materials, sterilization, transportation, and quality assurance to ensure compliance with federal, state, and local regulations while delivering these essential medical supplies. This procurement is critical for maintaining operational readiness and enhancing healthcare delivery for veterans, with a contract anticipated to be awarded as a firm-fixed price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract over a five-year period, with a minimum guarantee of $175,000 and a maximum ceiling of $98.5 million. Interested offerors must register in the System for Award Management (SAM.gov) and submit their proposals by the specified deadline, with further details available on the SAM website.
    Y1DA--589A5-21-700 EHRM INFRASTRUCTURE UPGRADES (VA-24-00076324)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors for the EHRM Infrastructure Upgrades project, identified by solicitation number 36C77624B0026, aimed at enhancing the electronic health record management systems. This construction initiative is critical for improving the infrastructure that supports the VA's modernization efforts, ensuring better service delivery to veterans. The project has received multiple bids, with estimated costs ranging from approximately $44.9 million to $62.7 million, and requires a 20% bid security from all bidders. Interested parties should contact Richard Webb at Richard.Webb3@va.gov or call 216-447-8300 x49623 for further details, with responses due by February 14, 2025, at 13:00 Eastern Time.
    R602--Courier Transportation Service PVAHS - SDVOSB CONCERN
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for Courier Transportation Services for the Phoenix VA Healthcare System (PVAHCS), with a contract period starting from April 1, 2025, and extending through March 31, 2030, including five option years. The primary objective is to establish a firm-fixed-price contract for the transportation of various items, such as laboratory specimens and medical documents, while ensuring compliance with health and safety regulations, particularly for biohazardous materials. This service is crucial for maintaining efficient healthcare logistics and safeguarding patient confidentiality within the VA system. Interested vendors must submit their proposals electronically by January 23, 2025, at 10:00 AM PST, and can direct inquiries to Contract Specialist Barry Bland at barry.bland@va.gov.
    R499--FY25 Q2 EMM Program Support Services (VA-25-00000798)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for the FY25 Q2 Enterprise Mail Management (EMM) Program Support Services, under solicitation number 36C10X25Q0029. The primary objective of this procurement is to provide administrative management and consulting services to support mail managers within the Veterans Benefits Administration and National Cemetery Administration, ensuring compliance with postal regulations from USPS, UPS, and FedEx. This initiative is crucial for modernizing the VA's mail management operations, enhancing service delivery to veterans, and maintaining operational efficiency. Interested vendors must submit their proposals by 1:00 PM Eastern Time on January 31, 2025, and direct any inquiries to Contract Specialist Derek Devine at Derek.Devine@va.gov or by phone at 240-215-1628.
    S222--Hazardous Waste Disposal BPA
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a Blanket Purchase Agreement (BPA) for hazardous waste disposal services, specifically for the Lexington, KY VA Health Care System and its associated campuses and clinics. The procurement includes the collection, transportation, and disposal of hazardous and non-hazardous waste, pharmaceutical waste management, technical consulting, and employee training, with a strong emphasis on compliance with federal, state, and local regulations. This initiative, valued at approximately $47 million, is set aside for service-disabled veteran-owned small businesses and has a performance period from February 1, 2025, to January 31, 2030. Interested contractors should contact Contract Specialist Demetra Majors at demetra.majors@va.gov or 615-225-6566 for further details.
    S222--BIO-WASTE AND SHARPS DISPOSAL SERVICE
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for a comprehensive bio-waste and sharps disposal service contract for the Central Texas Veterans Healthcare System, as outlined in solicitation number 36C25725Q0154. The contract will cover a base year from April 1, 2025, to March 31, 2026, with four one-year options for renewal, requiring the contractor to manage the collection, recycling, and final disposal of regulated medical waste and sharps across various VA facilities in Texas. This service is critical for ensuring compliance with environmental regulations and maintaining public health standards through proper waste management practices. Interested parties can contact Mr. Shawn R. Reinhart, Senior Contract Specialist, at shawn.reinhart@va.gov or by phone at 254-421-6661 for further details.
    Medical Waste Removal Services at Columbia VHCS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for medical waste removal services at the WJB Dorn VA Medical Center in Columbia, South Carolina, and its associated Community Based Outpatient Clinics (CBOCs). The contractor will be responsible for providing all necessary labor, vehicles, equipment, and materials to transport and dispose of regulated medical waste, adhering to federal, state, and county regulations, and maintaining a specific pickup schedule. This procurement emphasizes the importance of service quality and accountability, with performance-based criteria linked to payment, ensuring that contractors meet high standards of service delivery. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their quotes by the deadline specified in the solicitation, with the contract set to commence on May 11, 2025, and the primary contact for inquiries being Elizabeth Gonzalez at Elizabeth.Gonzalez6@va.gov or 843-789-7566.
    J065--PMR ENDOSCOPES
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a firm-fixed-price blanket purchase agreement for preventive maintenance inspections and intervening service calls for endoscopes at the VA San Diego Healthcare System. The procurement aims to ensure the reliable operation and maintenance of government-owned medical equipment, which is critical for delivering quality healthcare services to veterans. The total award amount is estimated at $34 million, with the solicitation acceptance date set for January 17, 2025, and delivery scheduled from February 14, 2025, to February 13, 2030, including multiple option periods for extended services. Interested vendors, particularly certified service-disabled veteran-owned small businesses, should contact Contract Specialist Felicia L. Simpson at felicia.simpson@va.gov for further details.