US Mission Freetown
ID: 19AQMM25R0222Type: Sources Sought
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - AQM MOMENTUMWASHINGTON, DC, 20520, USA

NAICS

Security Guards and Patrol Services (561612)

PSC

HOUSEKEEPING- GUARD (S206)

Original Source

https://sam.gov/opp/129fc0e38f5649ddb3f293230d250a51/view
Timeline
    Description

    The Department of State is seeking proposals for the Local Guard Program (LGP) at the U.S. Mission in Freetown, Sierra Leone, focusing on security guard and patrol services. This procurement aims to ensure the safety and security of Department of State personnel, their families, and U.S. diplomatic missions by implementing effective security programs and monitoring local guard services. The selected contractor will play a critical role in safeguarding U.S. interests abroad, with proposals due by December 19, 2025, and access to the solicitation restricted to vendors who submit a Restricted Access Request (RAR) form. Interested parties should contact Tracy Williams at williamstj1@state.gov or Kerryn Finik at FinikK@state.gov for further details and to obtain the necessary forms.

    Point(s) of Contact
    Tracy Williams
    williamstj1@state.gov
    Kerryn Finik
    FinikK@state.gov
    Files
    Title
    Posted
    Contractor Info Sheet Freetown.docx
    The Contractor/Vendor Information Sheet is a document aimed at gathering essential details from potential contractors or vendors interested in submitting proposals for federal and state-level projects. It requests detailed information such as the legal business name, Tax ID, DUNS number, business size, ownership type, and socio-economic status. Additionally, it inquires if businesses are registered in SAM, if they have DCAA-approved accounting practices, and their capability to conduct business in Freetown. Questions about past performance in guarding services and obtaining a security license are included, indicating a focus on compliance and eligibility for specific contracts. The overall purpose is to vet vendors and ensure they meet the necessary criteria for participation in government solicitations, thereby streamlining the procurement process. This document highlights the importance of proper documentation in securing government contracts and emphasizes compliance with regulations related to security and operational capabilities.
    PWS SECTION C FREETOWN.docx
    The U.S. Department of State requires a qualified Contractor to provide local guard services at the U.S. Embassy in Freetown, essential for ensuring safety and operational security. The Bureau of Diplomatic Security emphasizes the protection of personnel, facilities, and equipment, with a mission to deter unauthorized access and prevent criminal and terrorist activities. The Contractor must develop a robust guard force composed of trained personnel capable of complying with established General and Post Orders, reporting incidents, and maintaining detailed logs. The performance work statement outlines specific responsibilities including access control, patrolling, and responding to alarms, along with providing adequate supervision and management infrastructure. Guard personnel must be trained in operating security technology, such as alarm systems and surveillance equipment, and maintain operational records for quality assurance. Transition and contingency plans are required for seamless operations, ensuring no disruption during changes in contract management. The Contractor must also adhere to strict reporting guidelines and maintain adequate staffing levels while providing effective supervision. This request aligns with federal RFPs aiming to facilitate crucial protective services vital to U.S. foreign missions.
    RAR Form - Freetown.docx
    The U.S. Mission Freetown's Local Guard Program (LGP) requires a Restricted Access Request form for legitimate bidders interested in the overseas guard services contract (19AQMM25R0065). This form collects requester information, including company name, address, DUNS/CAGE code, point of contact, telephone, and email. It also asks applicants to specify their role (Prime Contractor, Joint Venture Participant, or Other). A key component of the request is the Restricted Distribution Agreement, which mandates strict safeguarding of project information. This agreement prohibits duplication, secondary distribution, and unauthorized viewing of documents. It requires secure storage of hardcopy prints and electronic media, followed by destruction upon termination of use. All firms must register with FedBizOpps, complete and sign the form, and receive government approval. The completed form must be emailed to williamstj1@state.gov and finikk@state.gov.
    RAR Form - Freetown.docx
    The "Restricted Access Request" form from the U.S. Mission Freetown pertains to the Local Guard Program, which involves bidding for overseas guard services. This document solicits information from interested companies to participate in this program, necessitating completion of details such as company name, address, DUNS or CAGE code, and point of contact. Potential bidders express their interest as either prime contractors, joint venture participants, or other specified roles. A critical aspect of the request is the strict adherence to a "Restricted Distribution Agreement," which emphasizes that the information contained within these documents is protected and can only be disseminated to authorized bidders. Bidders must ensure security for the information by locking documents and properly disposing of them after use. The form also delineates the protocol for submission, requiring interested parties to email their completed request to designated government officials for approval. Overall, this document underscores the government's intent to ensure secure and controlled access to sensitive bidding information related to overseas security services, maintaining the integrity of the bidding process.
    Restricted Access Form Freetown.docx
    The U.S. Mission Sierra Leone, Freetown, issued a Restricted Access Request for Solicitation Reference 19AQMM25R0222, pertaining to the Local Guard Program. This form, dated August 22, 2025, requires complete information from interested parties, including company details, UEID, and point of contact. Applicants must specify their role (Prime Contractor, Joint Venture Participant, or Other) and agree to a Restricted Distribution Agreement. This agreement strictly limits the distribution and duplication of sensitive technical or operational information to legitimate bidders only. It mandates safeguarding documents in locked storage and requires the destruction of all media upon termination of use, prohibiting any online posting or scanning. All firms must register with SAM.GOV, complete the form, and receive government approval. The completed form should be emailed to Tracy Williams and Kerryn Finik.
    Lifecycle
    Title
    Type
    US Mission Freetown
    Solicitation
    US Mission Freetown
    Presolicitation
    US Mission Freetown
    Currently viewing
    Sources Sought
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