FY25 Yellow Ribbon lodging and conference/class rooms.
ID: W912KZ25QA005Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NA USPFO ACTIVITY KY ARNGFRANKFORT, KY, 40601-6192, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/9b934d62f0cb4b31a1fb4b562b32b59b/view
Timeline
    Description

    The Department of Defense, specifically the Kentucky National Guard, is seeking proposals for lodging and conference/classroom space for a Yellow Ribbon Program event scheduled for January 25, 2025, in Bowling Green, Kentucky. The procurement includes the provision of 71 hotel rooms, multiple conference rooms for approximately 625 attendees, and essential audio-visual equipment, including screens, projectors, microphones, and speakers. This event is crucial for preparing military personnel and their families for deployment, ensuring they have access to necessary resources and support systems. Interested vendors must submit their proposals by January 1, 2025, and can contact Andrew Adams at andrew.n.adams6.civ@army.mil for further details.

    Point(s) of Contact
    Andrew Adams
    andrew.n.adams6.civ@army.mil
    Files
    Title
    Posted
    623rd FAR Yellow Ribbon SOW.docx
    The Kentucky National Guard is organizing a Yellow Ribbon Program pre-deployment event slated for January 25, 2025, in Bowling Green, Kentucky. The event aims to bring together service members and their families, providing necessary resources and support prior to deployment. Key requirements include securing 60 hotel rooms, multiple conference rooms for various activities (including a main session for up to 650 attendees, youth activities, a breakout room, and a job fair), and essential audio-visual equipment. Attendees will receive light refreshments, with specific dietary and operational stipulations outlined for vendors. A contract approval deadline is set for January 1, 2025, emphasizing the need for timely coordination with the chosen venue. The document serves as a formal request for proposals (RFP), detailing logistical needs for the federal initiative aimed at fostering community support and reintegration resources for service members.
    Amended 20241218 1-623 FAR_203rd FSC SOW.pdf
    The Kentucky National Guard Yellow Ribbon Program is hosting a pre-deployment, one-day event for the 1-623 FAR on January 25, 2025, in Bowling Green, Kentucky. The event requires a venue that can accommodate approximately 625 attendees, including breakout sessions and activities for youth aged 6-17. The request includes 71 hotel rooms with specific cancellation terms and the capability to provide light refreshments throughout the day. A/V equipment needs include two screens, projectors, microphones, and speakers for presentations. Specific room arrangements indicate a general session space for 650 people, activity areas for children, breakout rooms for discussions, and a designated job fair area with vendor tables. The venue must remain within a 50-mile radius of Bowling Green and provide suitable refreshment setups. The contract approval deadline is set for January 1, 2025. This event aims to prepare military personnel and their families for deployment, ensuring essential resources and support systems are in place prior to their departure.
    Solicitation - W912KZ25QA005.pdf
    The document details a solicitation for contract opportunities specifically targeting Women-Owned Small Businesses (WOSB), focusing on a commercial products and services procurement. It outlines essential information such as requisition and contract numbers, solicitation details, awarded amounts ($40 million), specific service requirements for the 623rd Post MOB event, and delivery schedules for lodging and conference spaces. The contractor must comply with various Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses, including those emphasizing quality control, payment processes, and specific provisions related to contracting with disadvantaged business entities. Additionally, the document highlights the protest framework for unsuccessful bidders, including timelines, filing procedures, and requirements for agency-level protests. It aims to facilitate transparency and fairness in procurement while ensuring that women-owned and economically disadvantaged businesses have access to federal contracting opportunities. This solicitation is significant as it emphasizes government commitment to support small businesses and promote equitable contracting practices within federal frameworks.
    Wage Determination 623rd FAR FY 25 YR.pdf
    The document is a Wage Determination from the U.S. Department of Labor under the Service Contract Act, outlining wage rates and benefits for various occupations in Kentucky’s Butler and Warren counties. It mandates that contracts executed after January 30, 2022, are subject to the minimum wage of $17.20 per hour under Executive Order 14026, while contracts awarded between 2015 and 2022 have a minimum wage of $12.90 per hour under Executive Order 13658. Fringe benefits, including health, welfare, vacation, and holiday pay, are specified, with health and welfare benefits at $5.36 per hour for up to 40 hours a week. Additionally, compensation differentials for night work, hazardous occupations, uniform allowances, and sick leave under Executive Order 13706 are detailed. Key job categories are listed with respective wage rates, serving contractors to ensure compliance when recruiting workers for federal contracts. Overall, the document enforces fair labor standards and guarantees worker protections in the employment sector related to federal contracts, offering precise guidelines for employers regarding wage classification and employee benefits in contract work.
    Lifecycle
    Title
    Type
    FY25 Yellow Ribbon lodging and conference/class rooms.
    Currently viewing
    Solicitation
    Similar Opportunities
    Feb 22 Yellow Ribbon Venue and Support
    Active
    Dept Of Defense
    The Department of Defense, specifically the Utah Army National Guard, is seeking proposals for the Yellow Ribbon event venue and support services scheduled for February 22, 2025. The procurement requires a venue capable of accommodating up to 650 attendees, including provisions for catering, parking for 375 vehicles, and lodging for family members traveling from over 150 miles away. This event is crucial for supporting service members and their families post-deployment, emphasizing the need for a well-organized and accessible venue. Interested small businesses must submit their proposals by 9:00 AM MST on January 20, 2025, to Mr. Otha Henderson at otha.b.henderson.civ@army.mil, ensuring they are registered in SAM.gov and meet all compliance requirements.
    Badger Yellow Ribbon Fox, Valley, WI
    Active
    Dept Of Defense
    The Department of Defense, through the Wisconsin Army National Guard (WIARNG), is seeking proposals for hotel lodging and conference space rental for a pre-mobilization event scheduled from January 31 to February 2, 2025, in the Fox Valley area of Appleton, Wisconsin. The procurement includes accommodations for approximately 700 service members and their families, requiring 250 lodging rooms each night, along with a large general session room equipped with audio-visual capabilities, catering services, and additional support spaces. This event is crucial for providing resources and a supportive environment for service members during their reintegration process. Interested vendors must submit their proposals by 11:00 AM CST on January 6, 2025, to Curtis Clements at curtis.p.clements.civ@army.mil, and ensure their registration in the System for Award Management (SAM) is active.
    Yellow Ribbon Event in Las Vegas, NV for NVARNG
    Active
    Dept Of Defense
    The Department of Defense, through the Nevada Army National Guard (NVARNG), is seeking proposals from qualified vendors to host a Yellow Ribbon Event on March 9, 2025, in Las Vegas, NV. The procurement includes providing conference space, meals, refreshments, and audiovisual support for approximately 50 service members and their families, with specific requirements for dietary options and compliance with safety regulations. This event is crucial for supporting service members' reintegration into civilian life, emphasizing the importance of community and family involvement. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their quotations by 11:59 PM PST on January 6, 2025, to Greg Kothman at gregory.p.kothman.civ@army.mil, and must be registered in the System for Award Management (SAM) to be eligible for consideration.
    MA ARNG Yellow Ribbon Event - February 2025
    Active
    Dept Of Defense
    The Department of Defense, specifically the Massachusetts Army National Guard (MAARNG), is seeking proposals for event space and catering services for the Yellow Ribbon Program, scheduled for February 1-2, 2025, in Worcester, Massachusetts. The contractor will be responsible for providing a venue that accommodates 671 attendees, including multiple meeting rooms, banquet-style setups, catering with diverse menu options, and necessary audio/visual technology, all while adhering to quality assurance standards and government regulations. This event is crucial for supporting military personnel and their families during deployment, emphasizing the importance of quality service and compliance with security policies. Interested vendors must submit their firm fixed price quotes electronically to the designated contacts, Melissa Melcher and Lars Bernard, by the specified deadline, with all inquiries directed to the same contacts no later than five business days prior to the submission deadline.
    22 Feb Yellow Ribbon Even Childcare
    Active
    Dept Of Defense
    The Department of Defense, specifically the Utah Army National Guard, is seeking proposals from qualified small businesses to provide childcare services for a Yellow Ribbon event scheduled for February 22, 2025. The selected provider will be responsible for accommodating 160 children, divided into two age groups (0-5 and 6-12), ensuring adequate staffing, conducting background checks for all personnel, and supplying necessary materials for activities, as the Yellow Ribbon team will not provide these. This procurement is crucial for supporting military families during the reintegration process, with an estimated contract value of $9.5 million and a firm-fixed price contract type. Interested vendors must submit their proposals by 9:00 AM MST on January 20, 2025, to the primary contact, Mr. Otha Henderson, at otha.b.henderson.civ@army.mil, and must be registered in SAM.gov to be eligible for consideration.
    FSS January RSD Lodging
    Active
    Dept Of Defense
    The Department of Defense, specifically the Wyoming Army National Guard, is seeking proposals from qualified small businesses for lodging services during a designated period in January 2025. The procurement requires accommodations for 227 rooms, with specific configurations including king or queen beds and two queen beds, to be provided within a 10-mile radius of Cheyenne, Wyoming. This opportunity is crucial for ensuring that military personnel have safe and comfortable lodging during their assignment, adhering to industry standards and CDC guidelines. Interested contractors must submit their quotes by December 23, 2024, and ensure compliance with all terms outlined in the solicitation documents, including registration with the System for Award Management (SAM). For further inquiries, potential bidders can contact Christopher Davalos at christopher.davalos.1@us.af.mil or 307-772-6887.
    Lodging BPA
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is soliciting proposals for a Blanket Purchase Agreement (BPA) to provide lodging services for Wyoming National Guard members from February 11, 2025, to February 10, 2030. The BPA will cover multiple award lodging services, including single occupancy king rooms and double occupancy double queen rooms, with a maximum of 150 rooms needed per month, depending on drill weekend dates and varying lengths of stay from 2 to 6 nights. This procurement is crucial for ensuring that National Guard members have access to safe and compliant lodging while adhering to federal regulations and fostering opportunities for women-owned small businesses. Interested vendors must submit questions by January 6, 2025, and can contact Kristopher Kahle at kristopher.kahle@us.af.mil or Christopher Davalos at christopher.davalos.1@us.af.mil for further information.
    Yellow Ribbon Event Multiple Award Blanket Purchase Agreement
    Active
    Dept Of Defense
    The Department of Defense, specifically the Massachusetts Army National Guard (MARNG), is seeking qualified vendors to establish multiple Blanket Purchase Agreements (BPAs) for Yellow Ribbon Event Services, aimed at supporting deploying military units and their families. The contractor will be responsible for providing event space, catering services, and necessary equipment for approximately 20 events over a five-year period, with a total maximum order limit of $865,390.00. These services are crucial for the Yellow Ribbon Reintegration Program, which facilitates information events for deploying units, ensuring tailored support for both service members and their families. Interested vendors must submit their quotes and capability statements via email to the designated contacts by the specified deadline, adhering to the Total Small Business set-aside requirements under NAICS code 722310.
    RFI- Army Medical Conference - Feb 25
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army, is seeking qualified vendors to provide hotel accommodations and conference facilities for the Army Medical Conference scheduled for February 23-28, 2025, in Leesburg, Virginia. The requirements include a main conference room capable of hosting up to 650 attendees, along with 20 to 30 breakout rooms equipped with necessary audio-visual equipment, tables, and chairs. Additionally, the procurement calls for a total of 650 lodging rooms, with specific amenities such as 5G Wi-Fi access, on-site parking, and 24/7 security to enhance the experience for attendees. Interested parties are encouraged to submit a capability document to the primary contacts, Deric Harris and Delbert Spriggs, via email, as this request for information is intended for market research and planning purposes only, with no commitment to award a contract.
    Lodging services for super drills: 30 April-3 May 2025 and 16-19 July 2025.
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking lodging services for super drills scheduled from April 30 to May 3, 2025, and July 16 to July 19, 2025. The procurement aims to secure accommodations as outlined in the attached Performance Work Statement (PWS) to support military personnel during these training exercises. Lodging services are critical for ensuring that participants have appropriate facilities to rest and prepare for their drills, thereby enhancing operational readiness. Interested vendors can reach out to Jason Rice at jason.rice.27@us.af.mil or call 541-885-6496 for further details regarding the solicitation process.