S299--FY25 Service - Kitchen Exhaust Hood Cleaning (Base + 4)
ID: 36C24225Q0533Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

HOUSEKEEPING- OTHER (S299)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/81cc6ce0286d4ef1bf80617c3a619372/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors for the annual and semi-annual cleaning of kitchen exhaust hoods, vents, and ductwork at the Canandaigua VA Medical Center in New York. This firm fixed-price contract will cover services from May 15, 2025, to April 30, 2026, with four optional renewal years, ensuring compliance with National Fire Protection Agency (NFPA) standards and promoting safety in veteran services. The procurement is set aside for small businesses, specifically encouraging participation from service-disabled veteran-owned businesses, with a total estimated contract value of $90,300 based on the previous incumbent contract. Interested vendors must submit their quotes by May 1, 2025, at 12:00 PM EST, and direct any inquiries to Contracting Officer Taylor Richter at Taylor.Richter@va.gov or by phone at 716-862-7461.

    Point(s) of Contact
    Taylor RichterContracting Officer
    (716) 862-7461
    Taylor.Richter@va.gov
    Files
    Title
    Posted
    36C24225Q0533_1.docx
    The Department of Veterans Affairs (VA), through the Veterans Health Administration and Network Contracting Office (NCO 2) located in Cheektowaga, New York, plans to solicit quotes for the annual and semi-annual cleaning of kitchen exhaust hoods, vents, and ductwork at the Canandaigua VA Medical Center. A request for quotes (RFQ) will be issued around April 15, 2025, with quotes due by April 22, 2025. The procurement will be conducted following FAR Parts 12 and 13, aiming for a fixed-price contract exclusively for responsible, VetCert verified small businesses under NAICS code 561790. Contractors interested in submitting quotes must be registered in the System for Award Management (SAM). Questions must be directed to the Contracting Officer via email, and submissions will be managed online through SAM.gov. This presolicitation notice emphasizes the federal government's commitment to engaging with small businesses while ensuring compliance with applicable regulations and standards in service provision.
    P07 Wage Determination - Ontario.pdf
    The document is a "Register of Wage Determinations" under the Service Contract Act issued by the U.S. Department of Labor. It outlines wage rates and fringe benefits applicable to contracts involving service employees in specific New York counties. Key points include the minimum wage requirements established by Executive Orders 14026 and 13658, with corresponding rates of $17.75 and $13.30 depending on the contract date. For various occupations, a detailed table lists specific wage rates for administrative, automotive, service, healthcare, and technical positions, among others. All covered workers are entitled to additional benefits like health and welfare, paid vacation, and sick leave, according to applicable Executive Orders. The document also explains the process for requesting additional classifications and wage rate determinations for occupations not listed, ensuring compliance with federal regulations. The overarching purpose of the document is to establish fair pay standards for federal contractors and ensure workers receive appropriate compensation and benefits, reflecting federal efforts to uphold labor rights and standards in contract work.
    S02 RFQ 36C24225Q0533 - Exhaust Hood Cleaning.pdf
    The document outlines a Request for Proposal (RFP) for cleaning services at the Canandaigua VA Medical Center. It includes a firm fixed-price contract for annual and semi-annual cleaning of exhaust hoods, vents, and ductwork from May 15, 2025, to April 30, 2026, with four optional renewal years. The contract is aimed at ensuring compliance with the National Fire Protection Agency (NFPA) standards. Key tasks include comprehensive cleaning, using steam and other methods, of various buildings within the medical center, with work scheduled during specific hours to minimize disruption. Contractors must have certifications in exhaust cleaning and familiarity with EPA guidelines. Submission details for bids are specified, with emphasis on small business participation, including preferences for service-disabled veteran-owned businesses. The document specifies required qualifications, performance standards, and contract clauses, including electronic invoicing and compliance with labor standards. By focusing on safety procedures, chemical usage, and contractor qualifications, the document aims to ensure a thorough and compliant approach to maintaining the facility’s kitchen ventilation systems, highlighting the government’s commitment to health and safety standards in veteran services.
    S06 36C24225Q0533 0001 - Vendor Questions.pdf
    The document is an amendment to the solicitation 36C24225Q0533 issued by the Department of Veterans Affairs Network Contracting Office 2. Its main purpose is to provide responses to vendor questions about the solicitation, with a cutoff for further questions set at April 24, 2025, at 3:00 PM EST. Vendors are required to submit their quotes by May 1, 2025, at noon. Key details include confirmation that there are no known access panels in the ductwork, a specification of the number of fans servicing the canteen space, and clarification regarding the enforcement of certain VAAR clauses related to subcontracting. The amendment emphasizes the importance of adhering to the outlined timelines and conditions for offer submissions, maintaining the integrity of the solicitation process while ensuring transparency in responding to vendor inquiries.
    S06 36C24225Q0533 0002 - Vendor Questions Part 2.pdf
    This document is an amendment to solicitation number 36C24225Q0533 issued by the Department of Veterans Affairs Network Contracting Office (NCO) 2. Its main purpose is to address vendor inquiries regarding the solicitation, emphasizing that questions will no longer be accepted after April 24, 2025, at 3:00 PM EST, and quotes must be submitted by May 1, 2025, at 12:00 PM EST. The document also confirms that there is an incumbent contractor associated with this solicitation, specifically under contract number 36C24220P0800, which was awarded to Indoor Air Professionals, Inc. for $90,300. This amendment reflects the administrative updates made to the solicitation process while solidifying the timeline for quotes and vendor questions. Overall, the file highlights the structured protocol in federal procurement processes, ensuring transparency and clear communication with potential bidders.
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