Operations and Maintenance Services at W. Kerr Scott Reservoir
ID: W912PM26RA009Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW074 ENDIST WILMINGTONWILMINGTON, NC, 28403-1343, USA

NAICS

Facilities Support Services (561210)

PSC

HOUSEKEEPING- FACILITIES OPERATIONS SUPPORT (S216)

Set Aside

8a Competed (8A)

Original Source

https://sam.gov/workspace/contract/opp/0d3ab4815f10498c8520f36c2135ec07/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Army Corps of Engineers, is seeking proposals from qualified Women-Owned Small Businesses (WOSB) for Operations and Maintenance Services at the W. Kerr Scott Reservoir in Wilkesboro, North Carolina. The contract, valued at approximately $47 million, aims to provide comprehensive maintenance, repair, and minor rehabilitation services for various facilities, including visitor centers, recreation areas, and trails, ensuring they remain safe and operational for public use. Proposals must be submitted electronically by January 9, 2026, following a site visit scheduled for December 17, 2025, with inquiries accepted until January 2, 2026. Interested parties can contact Benjamin Rickman at benjamin.t.rickman@usace.army.mil or Troy D. Small at troy.d.small@usace.army.mil for further details.

    Files
    Title
    Posted
    A19 - Wage Determination_ 2015-4411_revision 31.pdf
    This document, Wage Determination No. 2015-4411 Revision No. 31, issued by the U.S. Department of Labor, outlines minimum wage rates and fringe benefits for service contracts in Cleveland and Wilkes Counties, North Carolina, effective July 8, 2025. It details hourly rates for numerous occupations across various fields, including administrative support, automotive service, healthcare, and IT. The document specifies that contracts entered into on or after January 30, 2022, or renewed/extended on or after this date, must pay at least $17.75 per hour under Executive Order 14026. Contracts awarded between January 1, 2015, and January 29, 2022, not subsequently renewed, must pay at least $13.30 per hour under Executive Order 13658. Both executive order minimum wage rates are subject to annual adjustments. Additionally, the determination mandates paid sick leave, vacation, and eleven paid holidays annually. Special provisions are included for computer employees, air traffic controllers, and weather observers regarding night and Sunday pay. Hazardous pay differentials for work with ordnance and explosives are also specified, along with uniform allowance requirements. The document also details the conformance process for unlisted occupations, emphasizing proper classification and wage rate determination through Standard Form 1444.
    A2 - PWS - WKS OM_11 Aug 2025.pdf
    This Performance Work Statement outlines the operations, maintenance, repair, and minor construction requirements for the W. Kerr Scott Reservoir Project. The contract specifies two service levels: Level I for routine/preventive maintenance and minor repairs, and Level II for additional, non-routine, or emergency services, including those resulting from vandalism or natural disasters. The project encompasses diverse facilities, including a Visitor Assistance Center, recreation parks, trails, and the dam itself. The Contractor must provide all necessary personnel, materials, and equipment, adhering to strict safety, environmental, and quality control standards. Key requirements include comprehensive cleaning services, management of government-furnished equipment and facilities, and adherence to specific schedules for various tasks. The document details administrative procedures, such as invoicing, reporting, and personnel qualifications, emphasizing cooperation with government personnel and other contractors.
    A21 - Attachment 1 - Volume 1 TAB A Proposal Data Sheet.pdf
    The document, Attachment #1, Volume I: Tab A, is a Proposal Data Sheet for Solicitation W912PM26RA0012, titled "W. Kerr Scott Operation and Maintenance Support Services." This form requires offerors to provide essential administrative and contact information, including their address, phone, fax, email, DUNS number, CAGE Code, and Tax ID number. It also mandates the listing of any proposed team members with their names, addresses, and UEI numbers, explicitly stating that details about team associations should be provided elsewhere. Additionally, the form requests information on authorized negotiators, as per FAR 52.215-11, requiring their names, titles, telephone numbers, and email addresses. This document is a critical component of a federal government Request for Proposals (RFP), designed to collect structured information from potential contractors for operational and maintenance support services.
    A21 - Attachment 2 - Individual Technical Evaluation Form - Consensus and Minority Opinion Report.pdf
    The provided document outlines the forms and procedures for evaluating proposals in government RFPs, federal grants, and state/local RFPs. It includes an "Individual Technical Evaluation Form" for evaluators to rate proposals based on factors and subfactors, documenting strengths, weaknesses, deficiencies, and uncertainties. This form requires initial, discussion, and final ratings with supporting narratives. Additionally, a "Technical Evaluation Team Consensus Report" summarizes the team's collective findings and assigns an adjectival rating to the offeror. A "Minority Opinion Report" is also included for evaluators who disagree with the consensus, providing a mechanism for dissenting opinions with stated rationales. The document emphasizes a structured and transparent evaluation process for government solicitations.
    A21 - Attachment 3 - NAVFAC-USACE Past Performance Questionnaire.pdf
    The NAVFAC/USACE Past Performance Questionnaire (Form PPQ-0) is a crucial document for federal government RFPs, grants, and state/local RFPs, designed to evaluate contractor performance. It collects detailed information on past contracts, including contractor details, work performed (prime, sub, or joint venture), contract specifics (number, type, title, location, dates, and prices), and a project description with relevance to future submissions. The questionnaire requires clients to provide ratings and narrative feedback across key performance areas: Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, and Safety/Security. Each rating category (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) includes clear definitions to ensure consistent evaluation. The client completes and submits the form, which the offeror then includes in their proposal to USACE. The government reserves the right to verify all submitted information.
    A21 - General Proposal Submission Requirements.pdf
    This document outlines the general proposal submission requirements for the W. Kerr Scott Operation and Maintenance Support Services contract (W912PM2RA012). It details instructions for offerors, including the government's right to award without discussions, policies on contractor team arrangements and joint ventures, and the exclusion of third-party information from evaluation. Proposals must be submitted electronically by the specified due date, separating price and technical information. The document provides a comprehensive format for proposals, requiring two volumes: Volume I for Price and Certifications, and Volume II for Technical Proposal and Past Performance. Each volume has specific tabbed sections, content requirements, and page limits. The technical proposal must address minimum criteria such as workforce organization, key personnel, technical approach, and a mobilization plan. Past performance evaluations will consider recent, relevant project experience and other sources. Technical factors are significantly more important than price and past performance, while price and past performance are of equal importance. The contract will be awarded based on best overall value, with the government reserving the right to reject any offer or accept offers other than the lowest price or highest-rated.
    A21 - ProjNet Information.pdf
    The document outlines the process for submitting and reviewing technical inquiries for government solicitations through the ProjNet website. Bidders/offerors must use the Bidder Inquiry module on ProjNet (www.projnet.org) for all questions related to the solicitation, drawings, or specifications. Inquiries must be submitted in writing at least ten calendar days before the bid opening or proposal receipt date. Users need to register or log in to ProjNet using the provided Bidder Inquiry Key (XXXXXX for RFP No: W912PMXXXXXX). After submitting an inquiry, bidders/offerors will receive email acknowledgments and notifications when an answer is posted by a Contracting Officer. It is the bidder's/offeror's responsibility to regularly check the Bidder Inquiry system for all inquiries and responses, as they are assumed to be aware of all posted information, regardless of who submitted the question. Technical support for website access issues is available via the ProjNet Help Desk at 1-800-428-4357.
    A21 - Solicitation - W912PM26RA009.pdf
    This government solicitation, W912PM26RA009, is a Request for Proposal (RFP) for Women-Owned Small Businesses (WOSB) to provide Operations and Maintenance Support Services at W. Kerr Scott Dam & Reservoir. The contract, with an estimated value of USD 47,000,000.00, seeks proposals for Level I (Off-Peak and Peak Operations) and Level II (Unscheduled/Emergency) services. Key dates include an offer due date of January 9, 2026, and a site visit on December 17, 2025. Proposals must be submitted electronically, and contractors must comply with various federal regulations, including those concerning cybersecurity (CMMC), subcontracting limitations, and insurance requirements. The contract emphasizes electronic payroll submission and outlines specific payment, administrative, and safety protocols.
    Lifecycle
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    Operations and Maintenance Services at W. Kerr Scott Reservoir
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