W912HN26RA003 - Hartwell O/M Project
ID: W912HN26RA003Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW074 ENDIST SAVANNAHSAVANNAH, GA, 31401-3604, USA

NAICS

Facilities Support Services (561210)

PSC

HOUSEKEEPING- FACILITIES OPERATIONS SUPPORT (S216)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/64b94cd1508040da8357419eafbed7ad/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army through the Savannah District, is soliciting proposals for the Hartwell Operations and Maintenance Project (Solicitation W912HN26RA003). This contract aims to provide comprehensive maintenance, repair, and minor construction services for the Hartwell Project, which includes facilities such as campgrounds, dams, and power plants across six counties in Georgia and South Carolina. The selected contractor will be responsible for a range of tasks, including cleaning, landscaping, equipment maintenance, and emergency response, ensuring compliance with federal and Army regulations. Interested small businesses must submit their proposals electronically via the Procurement Integrated Enterprise Environment (PIEE) by January 5, 2026, and maintain active registration in the System for Award Management (SAM) to be eligible for contract award. For further inquiries, contact Rohan Bryan at rohan.a.bryan@usace.army.mil or call 912-652-5619.

    Point(s) of Contact
    Rohan Bryan
    (912) 652-5619
    rohan.a.bryan@usace.army.mil
    Files
    Title
    Posted
    B.07 - Pre-Bid On-Site Meeting Minutes -W912HN26RA003 (25 Nov 2025).pdf
    A formal site visit and pre-bid meeting were held on November 25, 2025, for Solicitation W912HN26RA003, concerning Maintenance, Repair, Minor Construction, and Operations of the Hartwell Project. The meeting, led by Hartwell Program Manager Kenneth Bedenbaugh, included representatives from Anderson Construction, R&D Maintenance, and Re-engineered Business Services. Savannah District Contracting representatives were absent. Discussions covered proposal submittal procedures, the importance of timely bids by January 5, 2026, and the use of ProjNet for questions, with an amendment forthcoming. The
    B.08 - Second Memo for Record regarding Amendment 0001(revised PWS attached).pdf
    This government file, an amendment to RFP W912HN26RA0003, outlines the Performance Work Statement (PWS) for the Hartwell Project's operations and maintenance contract. It details firm fixed-price services, categorized into routine Level I and non-routine Level II tasks, covering maintenance, repair, and minor construction for various facilities including the Project Manager’s Office, campgrounds, dams, and the Power Plant. The contract specifies services from cleaning and mowing to HVAC and shower house replacements, along with provisions for staffing, safety, quality control, and environmental compliance. It also outlines emergency response procedures, contractor responsibilities for equipment and inventory, and security training requirements, emphasizing adherence to federal and Army regulations.
    DRAFT Hartwell Project PWS.pdf
    This government contract outlines the comprehensive Operations and Maintenance (O&M) services required for the Hartwell Project, encompassing routine (Level I) and non-routine (Level II) tasks. The Performance of Work Statement details various Contract Line Items (CLINs) for services like facility maintenance, HVAC replacements, and minor construction, paid either monthly or per occurrence. The contractor is responsible for providing all necessary resources, ensuring compliance with safety standards (OSHA, EM385-1-1), and implementing robust quality control and inventory management plans. The scope includes cleaning, mowing, and structural repairs across diverse sites within the Hartwell Project area, with potential support for other critical elements during emergencies. Specific technical provisions cover detailed requirements for each service area, emphasizing contractor accountability for planning, execution, and adherence to government regulations.
    Memorandum for Record for W912HN26RA003 - Amendment 0001(with Attachments)(signed).pdf
    This memorandum details upcoming amendments to solicitation W912HN26RA0003, addressing system issues with the new Army Contract Writing System. Key changes include marking specific CLINs as "DO NOT BID, FUNDING CLINS ONLY," updating pricing information instructions, and changing all references from "SF33" to "SF1449." Sections K and J will be deleted, along with specific verbiage related to performance risk and evaluation criteria. Attachment 12 (Proposal Data Sheet), updated Appendix V-2, V-3, V-1, C, D, P, PWS, Continuation of Deliveries or Performance, and Continuation of Supplies or Services and Price-Cost documents will be provided. The Performance Work Statement outlines firm-fixed-price services for the Hartwell Project, categorizing them into routine Level I and non-routine Level II tasks, including maintenance, repairs, and minor construction. It also details contractor responsibilities, available government facilities and equipment, inventory control, safety requirements, and security training for personnel.
    Third Memorandum for Record for W912HN26RA003 - Amendment 0001(with attachments).pdf
    This government memorandum updates Amendment 0001 for solicitation W912HN26RA0003, addressing system issues and incorporating all future document updates under this amendment. It outlines a Firm Fixed Price Contract for Operations and Maintenance (O&M) services at the Hartwell Project, encompassing routine (Level I) and non-routine (Level II) tasks. The contract includes various CLINs for services such as Level I and II Firm Fixed Price Services and multiple options for HVAC replacements, shower/restroom replacements, appliance replacements, industrial cleaning, and elevator repairs. The Performance of Work Statement details technical provisions for general information, staffing, cleaning, mowing, maintenance, repairs, and safety requirements. The contractor is responsible for providing all necessary resources, managing work, and ensuring compliance with applicable codes and standards for the Hartwell Project, located across six counties in Georgia and South Carolina.
    Lifecycle
    Title
    Type
    W912HN26RA003 - Hartwell O/M Project
    Currently viewing
    Solicitation
    W912HN26RA003 - Hartwell O&M Project
    Special Notice
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