Supply and installation of a Photovoltaic System at the U.S. Embassy in Belgrade, Serbia
ID: 19RB1025Q0365Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BELGRADEWASHINGTON, DC, 20520, USA

NAICS

Electrical Contractors and Other Wiring Installation Contractors (238210)

PSC

INSTALLATION OF EQUIPMENT- ELECTRIC WIRE AND POWER DISTRIBUTION EQUIPMENT (N061)

Original Source

https://sam.gov/opp/88e94f6a97ba49728449121e4dc8f2db/view
Timeline
    Description

    The U.S. Department of State is soliciting proposals for the supply and installation of a photovoltaic system at the U.S. Embassy in Belgrade, Serbia. The project requires contractors to provide comprehensive services, including management, coordination, and supervision of the installation, ensuring compliance with local and U.S. standards while achieving a total peak power output of approximately 140 kWp. This initiative underscores the U.S. government's commitment to sustainable energy solutions at its diplomatic missions. Interested contractors must submit their quotations electronically by May 5, 2025, and ensure they are registered in the System for Award Management (SAM) prior to submission. For further inquiries, contact Damian Richard at BLG-Procurement@state.gov or by phone at +38117064384.

    Point(s) of Contact
    Damian Richard
    38117064384
    381117064006
    BLG-Procurement@state.gov
    Sonja Vukojevic
    381652515520
    381117064006
    vukojevics@state.gov
    Files
    Title
    Posted
    19RB1025Q0365_Experience and Past Performance Form.pdf
    This document outlines requirements for offerors responding to solicitation 19RB1025Q0365, specifically concerning their experience and past performance. It requests detailed information about the offeror's completed contracts, including customer details, contract numbers, and a brief description of the work undertaken. Offerors are also required to disclose any litigation they have been involved in during the last five years. This section of the RFP emphasizes the importance of past performance and legal standing, enabling the government to assess the capabilities and reliability of potential contractors for federal grants and RFPs. The document serves to ensure that only qualified and compliant individuals or companies are considered for government contracts, aligning with the strategic procurement objectives.
    19RB1025Q0365_Question Submission Form.pdf
    The document outlines a Question Submission Form related to Solicitation 19RB1025Q0365, which concerns the supply and installation of a Photovoltaic System at the U.S. Embassy in Belgrade, Serbia. It specifies that any questions regarding the solicitation must be submitted via email to the designated procurement address by the deadline of May 8, 2025. The form includes sections for the company name, reference to specific solicitation sections and paragraph numbers, the subject of the question, and the question itself. The purpose of this document is to facilitate communication between interested vendors and the government procurement officials, ensuring clarity and understanding for potential bidders on the project requirements. This is part of the broader federal RFP process aimed at sourcing qualified contractors for government projects.
    19RB1025Q0365_RFQ.pdf
    The document is a Request for Quotations (RFQ) issued by the U.S. Embassy in Belgrade, Serbia, for the supply and installation of a Photovoltaic (PV) System at the embassy compound. The RFQ specifies that the contractor must provide comprehensive services including management, coordination, and supervision related to the installation, while ensuring all materials and labor adhere to established schedules. The PV system will consist of solar panels installed on existing canopies, with a total peak power output of approximately 140 kWp. The contractor is responsible for obtaining all necessary permits and licenses, ensuring compliance with local and U.S. standards, and addressing any performance issues as outlined in a Quality Assurance and Surveillance Plan. The price must encompass all related costs, while partial payments can be made according to local regulations. Additionally, the RFQ outlines the process for complaints and performance monitoring, establishing clear expectations for contractor accountability. This RFQ exemplifies the U.S. government's commitment to enhancing its infrastructure through sustainable energy solutions while maintaining compliance with meticulous operational and regulatory standards.
    19RB1025Q0365_SiteVisitRegistrationForm.pdf
    The document is a registration form for a site visit and pre-proposal conference hosted by the U.S. Embassy in Belgrade, related to Solicitation Number 19RB1025Q0365, which focuses on the supply and installation of a Photovoltaic System at the embassy. Companies interested in attending the site visit are required to complete the form and submit it via email to the provided address. The form collects essential details such as the company name, address, attendees' names, identification numbers, and contact information. Additionally, it specifies the date and location of the site visit and provides internal use fields for organizational purposes. This initiative supports the U.S. government's efforts in fostering transparency and collaboration in federal contracting while advancing renewable energy applications at diplomatic missions.
    19RB1025Q0365-0001_ Solicitation Amendment.pdf
    19RB1025Q0365-0002_ Solicitation Amendment.pdf
    19RB1025Q0365 Questions and Answers as of May 14 2025.pdf
    The U.S. Embassy in Belgrade, Serbia, issued Solicitation 19RB1025Q0365 for the supply and installation of a photovoltaic system. The document addresses various inquiries related to the project as of May 14, 2025. Key points include the acceptance of products made in Europe and Slovenia. Pricing information must be submitted separately from the technical proposal, and the inclusion of a Serbian Business Registry certificate is mandatory. The document clarifies that equipment must be compatible with local electrical specifications, highlighting that the embassy's connection to the local grid operates on a system of 400V and 50Hz. This solicitation reflects the embassy's commitment to sustainable energy solutions while adhering to local regulations and standards for procurement.
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