Media Destruction
ID: SS-25-PHX-025Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Set Aside

Indian Economic Enterprise (IEE) Set-Aside (specific to Department of Interior and Indian Health Services) (IEE)

Original Source

https://sam.gov/opp/03eafd0939154699b09341e47359ce83/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified contractors to provide media destruction and asset removal services for the Phoenix Indian Medical Center (PIMC). The procurement involves secure shredding and destruction of over 2,800 hard drives, 400 mobile devices, and 170 backup tape media to comply with IHS data destruction standards, as PIMC plans to repurpose its IT storage area. This opportunity is set aside for Indian Economic Enterprises (IEE) under the Buy Indian Act, emphasizing the importance of supporting Indian-owned businesses. Interested firms must respond by April 10, 2025, and provide necessary documentation, including a capability statement and self-certification of eligibility, with a contract value estimated at $16.5 million over a five-year period. For further inquiries, contact Marilyn Duran at Marilyn.duran@ihs.gov or Michele Lodge at Michele.Lodge@ihs.gov.

    Point(s) of Contact
    Marilyn Duran
    (916) 779-9369
    Marilyn.duran@ihs.gov
    Michele Lodge, Contract Specialist
    (702) 204-9522
    Michele.Lodge@ihs.gov
    Files
    Title
    Posted
    Atch 1 - Statement of Work.pdf
    The Phoenix Indian Medical Center (PIMC) is seeking a contractor to provide secure shredding and destruction services for a large volume of obsolete data storage media, including over 2,800 hard drives, 400 mobile devices, and 170 backup tape media. This is necessary to comply with Internal Health Service (IHS) data destruction standards, as PIMC plans to repurpose its IT storage area and cannot accommodate the old equipment. The contractor will be responsible for onsite destruction, adhering to security protocols, and providing a certificate of destruction post-service. The contract is set for five years, beginning with a base year followed by four optional years, requiring completion of all services within 30 days of order. The document specifies the contractor's responsibilities, including equipment provision, labor, and cleanup. Additionally, the Contracting Officer’s Representative for the project is Michael A. Nez, whose contact information is provided.
    Atch 2 - IEE Representation Form.pdf
    The Indian Health Service (IHS) document outlines the requirements for self-certification of "Indian Economic Enterprises" under the Buy Indian Act, applicable to solicitations, requests for information, or contracts. It mandates that Offerors must certify their status as an Indian Economic Enterprise at the time of submission, contract award, and throughout the contract duration. Contractors are obligated to notify the Contracting Officer if their eligibility changes. The document indicates that individual Contracting Officers may request further proof of eligibility, and warns that providing false information is illegal and punishable under various U.S. codes. The document includes a representation section requiring the Offeror to affirm their eligibility based on ownership criteria, detailing the need for registration with the System of Award Management (SAM). Notably, the document aims to facilitate adherence to federal policies promoting economic opportunities for Indian-owned businesses via set-aside contracts, prioritizing authenticity in applications and contract fulfillment processes.
    Atch 3 - IEE Sources Sought Notice.pdf
    The document is a Sources Sought Notice from the Indian Health Service (IHS) regarding services for media destruction and asset removal, specifically at the Phoenix Indian Medical Center (PIMC). The main objective is to secure qualified vendors capable of providing secure shredding and destruction services for approximately 2,800 hard drives, 400 mobile devices, and 170 backup tape media to comply with IHS standards for data protection. It emphasizes the priority of engaging Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act. Interested vendors are instructed to submit detailed information, including business qualifications and certifications proving their IEE or ISBEE status. The notice serves as a market research tool rather than a solicitation for quotes, with an emphasis on regulatory compliance and the expectation of securing multiple eligible responses. The deadline for vendor responses is set for April 10, 2025. This document underscores the commitment to supporting Native-owned businesses while fulfilling government procurement obligations.
    Lifecycle
    Title
    Type
    Media Destruction
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    Sources Sought
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