Media Destruction
ID: SS-25-PHX-025Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/737387d8bda943a386b5af5054cdbbdd/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified contractors to provide media destruction and asset removal services for the Phoenix Indian Medical Center (PIMC). The procurement involves secure shredding and destruction of over 2,800 hard drives, 400 mobile devices, and 170 backup tape media to comply with IHS data destruction standards, as PIMC plans to repurpose its IT storage area. This opportunity is set aside for Indian Economic Enterprises (IEE) under the Buy Indian Act, emphasizing the importance of supporting Indian-owned businesses. Interested firms must respond by April 10, 2025, and provide necessary documentation, including a capability statement and self-certification of eligibility, with a contract value estimated at $16.5 million over a five-year period. For further inquiries, contact Marilyn Duran at Marilyn.duran@ihs.gov or Michele Lodge at Michele.Lodge@ihs.gov.

    Point(s) of Contact
    Marilyn Duran
    (916) 779-9369
    Marilyn.duran@ihs.gov
    Michele Lodge, Contract Specialist
    (702) 204-9522
    Michele.Lodge@ihs.gov
    Files
    Title
    Posted
    Atch 1 - Statement of Work.pdf
    The Phoenix Indian Medical Center (PIMC) is seeking a contractor to provide secure shredding and destruction services for a large volume of obsolete data storage media, including over 2,800 hard drives, 400 mobile devices, and 170 backup tape media. This is necessary to comply with Internal Health Service (IHS) data destruction standards, as PIMC plans to repurpose its IT storage area and cannot accommodate the old equipment. The contractor will be responsible for onsite destruction, adhering to security protocols, and providing a certificate of destruction post-service. The contract is set for five years, beginning with a base year followed by four optional years, requiring completion of all services within 30 days of order. The document specifies the contractor's responsibilities, including equipment provision, labor, and cleanup. Additionally, the Contracting Officer’s Representative for the project is Michael A. Nez, whose contact information is provided.
    Atch 2 - IEE Representation Form.pdf
    The Indian Health Service (IHS) document outlines the requirements for self-certification of "Indian Economic Enterprises" under the Buy Indian Act, applicable to solicitations, requests for information, or contracts. It mandates that Offerors must certify their status as an Indian Economic Enterprise at the time of submission, contract award, and throughout the contract duration. Contractors are obligated to notify the Contracting Officer if their eligibility changes. The document indicates that individual Contracting Officers may request further proof of eligibility, and warns that providing false information is illegal and punishable under various U.S. codes. The document includes a representation section requiring the Offeror to affirm their eligibility based on ownership criteria, detailing the need for registration with the System of Award Management (SAM). Notably, the document aims to facilitate adherence to federal policies promoting economic opportunities for Indian-owned businesses via set-aside contracts, prioritizing authenticity in applications and contract fulfillment processes.
    Atch 3 - IEE Sources Sought Notice.pdf
    The document is a Sources Sought Notice from the Indian Health Service (IHS) regarding services for media destruction and asset removal, specifically at the Phoenix Indian Medical Center (PIMC). The main objective is to secure qualified vendors capable of providing secure shredding and destruction services for approximately 2,800 hard drives, 400 mobile devices, and 170 backup tape media to comply with IHS standards for data protection. It emphasizes the priority of engaging Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act. Interested vendors are instructed to submit detailed information, including business qualifications and certifications proving their IEE or ISBEE status. The notice serves as a market research tool rather than a solicitation for quotes, with an emphasis on regulatory compliance and the expectation of securing multiple eligible responses. The deadline for vendor responses is set for April 10, 2025. This document underscores the commitment to supporting Native-owned businesses while fulfilling government procurement obligations.
    Lifecycle
    Title
    Type
    Media Destruction
    Currently viewing
    Sources Sought
    Similar Opportunities
    FY26 GSU THC Pharmaceutical Medication Returns [base+3options]
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area, is soliciting proposals for pharmaceutical medication returns at the Tohatchi Health Center in New Mexico. This procurement, set aside for small businesses, requires offerors to provide waste disposal services, including waste characterization, container provision, staff training, and ongoing support, with a contract period spanning from January 1, 2026, to December 31, 2026, and options for three additional years. The services are critical for managing hazardous pharmaceutical waste in compliance with regulatory standards, ensuring safe disposal and environmental protection. Interested parties must submit their proposals by December 19, 2025, at 3:00 PM MS, and can direct inquiries to Ken Parrish at Ken.Parrish@ihs.gov or by phone at 928-871-1342.
    BFSU Solid Waste Removal
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors for solid waste removal services at various locations in Browning, Montana, under a Sources Sought notice. The procurement aims to identify Indian Small Business Economic Enterprises (ISBEEs) and Indian Economic Enterprises (IEEs) capable of providing weekly trash removal services for the Blackfeet Service Unit and Heart Butte Clinic. This initiative is part of the Buy Indian Act, which prioritizes contracts for Indian-owned businesses, ensuring that at least 51% of the earnings from the contract go to Indian entities. Interested vendors must submit their capability statements and the Buy Indian Act Indian Economic Enterprise Representation Form to Shannon Connelly at shannon.connelly@ihs.gov within five days of the announcement, as this will inform the acquisition strategy for the requirement.
    BFSU Trash Removal Services
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking to award a sole source contract for trash removal services to Blackfeet Solid Waste for the Blackfeet Service Unit in Browning, Montana. The contract will cover essential waste management services for the year 2025, from January 1 to December 31, at both the Blackfeet Service Unit and the Heart Butte Clinic. This procurement is crucial for maintaining public health standards through effective waste disposal in the community. Interested firms that believe they can provide these services are encouraged to contact Shannon Connelly at shannon.connelly@ihs.gov or by phone at 406-338-6452 within seven days of this notice, with the contract valued at $54,440.00.
    Remote Coding Services for the Albuquerque Indian Dental Clinic
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is soliciting proposals for Remote Coding Services for the Albuquerque Indian Dental Clinic. The procurement aims to secure non-personal healthcare services that include professional billing and coding, with a focus on maintaining a 95% accuracy rate and ensuring timely turnaround for coding tasks. These services are critical for the efficient management of clinical visits, accurate diagnostic coding, and compliance with data privacy regulations such as HIPAA. Proposals are due by December 19, 2025, at 12 PM MT, and interested offerors must contact Stephanie Begay at stephanie.begay3@ihs.gov or call 505-256-6750 for further inquiries. The contract will be awarded as a firm-fixed-price purchase order for one base year with four optional renewal periods, and eligibility requires registration in the System for Award Management (SAM).
    Telecommunications & Data Services
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a non-competitive contract to Hopi Telecommunications, Inc. for telecommunications and data services at the Hopi Health Care Center (HHCC) in Phoenix, Arizona. The procurement is justified under FAR 6.302-1, indicating that only one responsible source is available to fulfill the requirement. These services are crucial for supporting healthcare operations at the HHCC and associated residential units. Interested parties capable of providing the required services may submit a capability statement to Marilyn Duran at Marilyn.Duran@ihs.gov by 12 PM PST on December 17, 2025, referencing notice number IHS1522537. The government reserves the right to determine whether to conduct a competitive procurement based on the responses received.
    GIMC Housekeeping Supply BPAs
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is planning to establish multiple Blanket Purchase Agreements (BPAs) for janitorial and housekeeping supplies at the Gallup Service Unit in New Mexico. The procurement includes a variety of essential items such as trash can liners, biohazardous bags, bathroom tissue, disinfectants, and cleaning equipment, which are critical for maintaining hygiene and sanitation standards in healthcare facilities. The anticipated period of performance spans one year with four optional extensions, starting from January 15, 2026, and interested vendors are encouraged to submit their capability statements and price lists by December 23, 2025, to the primary contact, Bertina Jones, at bertina.jones@ihs.gov.
    Two (2) Information Technology Specialists - Santa Fe Indian Health Center & Satellite Clinics
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service, is seeking proposals for two Information Technology Specialists to provide essential IT services at the Santa Fe Indian Health Center and its satellite clinics in New Mexico. The contract, structured as a Firm-Fixed-Price agreement, includes a base year and four option periods, focusing on responsibilities such as managing Windows and VM Cloud systems, IT Helpdesk support, network administration, and data management. This opportunity is set aside for Indian Small Business Economic Enterprises under the Buy Indian Act, emphasizing the importance of supporting tribal businesses in delivering healthcare services. Interested offerors must submit their quotes by December 29, 2025, by 12:30 p.m. (MST), and can direct inquiries to Patricia P. Trujillo at patricia.trujillo@ihs.gov or by phone at 505-256-6754.
    Sources Sought - FYSU Cloud Web-Based Inventory Management System Service
    Health And Human Services, Department Of
    The Indian Health Service (IHS) is seeking qualified Indian Small Business Economic Enterprises (ISBEEs) to provide a cloud-based inventory management system for the Fort Yuma Health Care Center (FYHCC) in Winterhaven, California. The required system must include features such as real-time inventory tracking, automated purchasing workflows, electronic requisitioning, barcode and mobile scanning capabilities, and customizable reporting and analytics, along with comprehensive implementation services, training, and ongoing technical support. This procurement is crucial for modernizing inventory management operations within the healthcare facility, ensuring efficient and effective service delivery. Interested vendors must submit their qualifications, including a completed Indian Economic Enterprise Representation form, by December 24, 2025, at 1 PM EST, and can contact Minkyu Kim at minkyu.kim@ihs.gov for further information.
    Rental and Support for Pharmacy Will Call Management System
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking contractors to lease, install, and support a Pharmacy Will Call Management System for the Lawton Indian Hospital and Anadarko Indian Clinic in Oklahoma. The system must utilize RFID and barcode technology to enhance medication dispensing accuracy, facilitate audits, ensure secure storage of controlled substances, and integrate with existing electronic health record systems, while also complying with HIPAA regulations. This procurement is crucial for improving pharmacy operations and ensuring the safety and efficiency of medication management within federal IHS sites. Interested parties can contact Audrey Yackeyonny at audrey.yackeyonny@ihs.gov or by phone at 580-354-5381 for further details regarding the solicitation.
    Healthcare Facility Planning, Evaluation, Research
    Interior, Department Of The
    The Department of the Interior (DOI) is seeking sources for Healthcare Facility Planning, Evaluation, Research, and Advisory Services to support the Department of Health and Human Services (HHS), specifically the Indian Health Service (IHS) Office of Environmental Health and Engineering (OEHE). The procurement aims to enhance healthcare delivery for American Indians and Alaskan Natives by modernizing IHS facilities and planning processes, which includes developing planning documents, updating Health Services and Facility Master Plans, and providing advisory reviews. This opportunity is anticipated to result in a Firm-Fixed-Price Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract valued at approximately $30 million, with a five-year ordering period starting in Fiscal Year 2026. Interested firms must complete the attached Excel document and submit it to Robert Brewer at robertbrewer@ibc.doi.gov by the specified deadline.