Make Ready Services for U.S. Consulate General Mansfield Housing Compound in Hyogo, Japan
ID: 19JA8025Q0011Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY TOKYOWASHINGTON, DC, 20520, USA

NAICS

Building Finishing Contractors (2383)

PSC

MAINTENANCE OF FAMILY HOUSING FACILITIES (Z1FA)

Original Source

https://sam.gov/opp/e67ba3fde11c4141acedfa74f9a94ecb/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide Make Ready Services for the U.S. Consulate General Mansfield Housing Compound located in Hyogo, Japan. The procurement involves essential services such as painting, plumbing, and general maintenance to prepare residential units for occupancy, adhering to local construction standards and specific project timelines. This initiative is crucial for ensuring the operational efficiency of U.S. Government housing and compliance with regulatory standards. Interested parties must submit their quotations electronically to Ayaka Ogawara by May 13, 2025, following a pre-quotation conference and site visit scheduled for April 23, 2025. For further inquiries, contact Christopher G. Staff at StaffCG@state.gov or Ayaka Ogawara at OgawaraAX@state.gov.

    Point(s) of Contact
    Christopher G. Staff
    81332245616
    81332245179
    StaffCG@state.gov
    Ayaka Ogawara
    81332245208
    81332245179
    OgawaraAX@state.gov
    Files
    Title
    Posted
    19JA8025Q0011 - Cover Letter and RFQ.pdf
    The document is a Request for Quotations (RFQ) numbered 19JA8025Q0011 for Make Ready Services at the U.S. Consulate General Mansfield Housing Compound in Hyogo, Japan. The Consulate invites interested companies to submit quotations for essential services that include personnel, materials, and equipment necessary for the preparation of residential units. Bids must be technically sound and offered at the lowest price, with a deadline set for May 13, 2025. A pre-quotation conference and site visit are scheduled for April 23, 2025, allowing prospective bidders to review the location and ask questions. Key services include painting, plumbing, and maintenance, adhering to specific local standards and materials. The contractor must complete work on multiple units concurrently within a designated timeline. Essential conditions include a firm-fixed price arrangement without additional costs due to market fluctuations, and all contractors must be registered in the SAM database before contract award. Overall, this RFQ aims to secure reliable make-ready services to facilitate the occupancy of U.S. Government housing, underpinning the Consulate's operational efficiency and compliance with regulatory standards.
    19JA8025Q0011 Amendment 0001.pdf
    The document is an amendment to Request for Quotations (RFQ) No. 19JA8025Q0011, issued by the U.S. Embassy Tokyo for "Make Ready Services" at the U.S. Consulate General Mansfield Housing Compound in Japan. It provides updates on questions and answers related to the work, including painting, plumbing, and general repairs required for multiple apartment units. The amendment emphasizes compliance with local construction standards, outlines the expectations for contractor supervision, and details utilities and debris disposal practices during the project. Key changes include revisions to SECTION C, where the scope of painting work is clarified, particularly regarding which surfaces are included or excluded. Contractors must complete work within designated timelines, adhering to standards for personnel qualifications and project conditions. The amendment reinforces the importance of maintaining a clean work area and includes specifications on materials and waste disposal. Regular inspections by government representatives will ensure compliance with contract requirements, maintaining quality and safety throughout the project period from mid-June to the end of September 2025.
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