HELICOPTER INSURANCE
ID: 19PM0724Q0090Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PANAMA CITYWASHINGTON, DC, 20520, USA

NAICS

Direct Property and Casualty Insurance Carriers (524126)

PSC

SOCIAL- NON-GOVERNMENT INSURANCE PROGRAMS (G009)

Original Source

https://sam.gov/opp/84d39fcdbbfe45ca8c8e9dc17135eb6c/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Panama City, is soliciting quotations for helicopter insurance services for nine Bell twin-engine UH-1ST helicopters, with a contract period from November 1, 2024, to October 31, 2025. The insurance will cover personal accident and medical expenses for crew and passengers engaged in official government activities, including flight training and humanitarian missions, emphasizing the need for compliance with local regulations and Spanish-speaking support staff. Interested vendors must submit their quotations electronically by October 11, 2024, at 3:00 PM local time, and are required to complete several documents, including the Standard Form 1449 and evidence of SAM registration, to ensure eligibility for contract award. For inquiries, vendors can contact Johanna Martinez at INLPROCPANAMA@STATE.GOV or Gabriel Massine at PNMPROCREQ@state.gov.

    Point(s) of Contact
    Johanna Martinez
    (507) 317-5804
    INLPROCPANAMA@STATE.GOV
    Gabriel Massine - Contracting Officer
    PNMPROCREQ@state.gov
    Files
    Title
    Posted
    19PM0724Q0090 Invitation Letter (003).pdf
    The U.S. Embassy in Panama has issued Request for Quotations (RFQ) number 19PM0724Q0090 for Helicopter Insurance services. Interested vendors must submit their quotations electronically by October 11, 2024, at 3:00 PM local time. This RFQ emphasizes that the contract will be awarded based on the lowest acceptable offer, potentially without discussions unless necessary. To submit a quotation, vendors need to complete several documents including SF-1449, pricing details, representations and certifications, and evidence of SAM (System for Award Management) registration. The quotation must be in English and not exceed 30MB in size, requiring separate submissions for larger files. Notably, failure to register in the SAM database before submission may lead to the proposal being deemed non-responsible. This document serves as a formal invitation for bids and outlines necessary compliance requirements, highlighting the embassy's commitment to procurement transparency and an efficient selection process while ensuring legal and regulatory adherence.
    19PM0724Q0090 Solicitation Document.docx
    The document outlines a Request for Quotation (RFQ) for helicopter insurance services for nine Bell twin-engine UH-1ST helicopters owned by the U.S. Department of State, operating in Panama. The insurance contract is for one year, from November 1, 2024, to October 31, 2025, and covers personal accident and medical expense benefits for crew and passengers associated with official government activities, including flight training and humanitarian missions. The RFQ specifies performance requirements, including the contractor's familiarity with local regulations and Spanish-speaking support staff in Panama. It also details the insurance coverage limits, claims processing, and performance monitoring mechanisms, such as a Quality Assurance and Surveillance Plan (QASP) to ensure satisfactory service. The document reflects the need for compliance with federal laws and regulations applicable to public procurement, underscoring the government's commitment to operational safety and liability management in its aviation programs.
    SF1449 Cover Page.pdf
    The document comprises a Standard Form 1449 (Rev. 02/2012) for a government solicitation concerning commercial items, specifically an invitation for quotes (RFQ) from potential contractors. The solicitation number is 19PM0724Q0090, issued by the American Embassy in Panama City on September 19, 2024, with offers due by October 11, 2024. It targets a broad range of businesses, indicating it is unrestricted, and highlights various small business designations, including Women-Owned and Service-Disabled Veteran-Owned businesses. Key administrative details include contact information for solicitation inquiries, provisions for government invoicing, and references to relevant Federal Acquisition Regulation (FAR) clauses. The document stipulates that the contractor must sign and return specified copies and confirms acceptance of the offer once awarded. The emphasis on detailed delivery, payment procedures, and compliance with FAR reinforces the federal government's structured approach to procurement. This solicitation is part of the broader federal grant and RFP process aimed at facilitating competitive procurement while supporting small and diverse businesses within the framework of U.S. government contracts.
    Lifecycle
    Title
    Type
    HELICOPTER INSURANCE
    Currently viewing
    Solicitation
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