NEC - Electric Switch Gear PMSC
ID: 19PM0724Q0086Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PANAMA CITYWASHINGTON, DC, 20520, USA

NAICS

Electrical Contractors and Other Wiring Installation Contractors (238210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Original Source

https://sam.gov/opp/16718ac0b23640cc91874248c27bc8ba/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Panama City, is soliciting quotations for the NEC - Electric Switch Gear PMSC, focusing on preventive maintenance services for electrical switchgear systems. The procurement aims to ensure the operational readiness and compliance of the embassy's electrical systems through Tier II and Tier III maintenance, which includes inspections, cleaning, and repairs conducted by certified technicians. This contract is critical for maintaining the embassy's infrastructure and ensuring safety protocols are followed, with a one-year base period and two optional one-year extensions available. Interested contractors must submit their quotations electronically by September 25, 2024, at 08:00 a.m. local time, and are encouraged to direct any inquiries to Contracting Officer Gabriel Massine at pnmprocreq@state.gov.

    Point(s) of Contact
    Gabriel Massine - Contracting Officer
    PNMPROCREQ@state.gov
    Reinel Arcia
    50764807115
    arciara@state.gov
    Files
    Title
    Posted
    24Q0086 - Attachment A - NEC - Electric Switch Gear PMSC.pdf
    The document outlines a Request for Proposal (RFP) for preventive maintenance services of electrical switchgear at the U.S. Embassy in Panama City. It defines scopes of work for Tier II and Tier III services, with Tier II including visual inspections, cleaning, and mechanical checks, while Tier III entails detailed inspections by OEM-certified technicians, testing, component lubrication, and necessary repairs. The contractor must ensure safety protocols are adhered to, utilizing Lock Out Tag Out (LOTO) procedures and providing necessary Personal Protective Equipment (PPE). The maintenance aims to prevent operational failures and ensure system readiness, necessitating coordination for scheduling outages 90 days in advance. Contractors must employ licensed electricians and factory-certified OEM technicians, each with a minimum of five years relevant experience. An attached equipment list specifies machinery to maintain, including various models of Square D and Siemens switchgear. Safety is emphasized throughout the project, requiring documentation of all work and comprehensive reporting of any discrepancies or operational issues encountered during maintenance. This comprehensive approach underscores the U.S. government's commitment to maintaining critical infrastructure in diplomatic facilities while prioritizing safety and compliance with industry standards.
    24Q0086 - Attachment to SF1449 - NEC - Electric Switch Gear PMSC.pdf
    The document outlines the Request for Quotation (RFQ) number 19PM0724Q0086, primarily concerning preventive maintenance services for the NEC - Electric Switch Gear at the U.S. Embassy in Panama. The RFQ details a one-year contract with two optional one-year extensions, requiring the contractor to provide Tier II and Tier III preventive maintenance, insurance details, and adherence to specific contract clauses. Suppliers must submit pricing inclusive of all necessary costs in U.S. dollars. Key information includes the performance work statement, pricing structure for both the base and option years, and clarification that Value Added Tax (VAT) does not apply due to the U.S. Embassy's tax exemption. The delivery of services is restricted to specified hours and assumes compliance with embassy regulations. Furthermore, the contractor must possess relevant local licenses and demonstrate experience through past performance. The document serves to promote government transparency and accountability in public contracting, specifically emphasizing compliance with federal acquisition regulations.
    24Q0086 - Invitation letter.pdf
    The U.S. Embassy in Panama City has issued Request for Quotations (RFQ) number 19PM0724Q0086 for the procurement of NEC - Electric Switch Gear PMSC. Interested firms are instructed to follow Section 3 of the solicitation, complete required documents, and submit their quotations electronically by September 25th, 2024, at 08:00 a.m. local time. The contract will be awarded based on the lowest acceptable offer, potentially without discussions, although discussions may occur for proposals within a competitive range. Proposals must be complete, submitted in English, and meet specified size limits (30MB) in MS-Word, MS-Excel, or PDF formats. Essential submission documents include the SF-1449, schedule, representations and certifications, additional information as per Section 3, and proof of SAM registration. Failure to register with the System for Award Management may lead to disqualification. The contracting officer, Gabriel Massine, emphasizes prompt SAM registration for offerors aiming to participate in this solicitation, underscoring the urgency for compliance and readiness for submission.
    24Q0086 - SF1449 Cover Page.pdf
    The document outlines a Request for Proposals (RFP) for commercial items related to the preventive maintenance of the Switch Board and paralleling system at the American Embassy in Panama City. It specifies that the acquisition process is unrestricted, encouraging participation from various categories of businesses, including those owned by women and veterans. The solicitation was issued on September 13, 2024, with proposals due by September 25, 2024. Key maintenance activities include TIER II preventive maintenance, conducted semi-annually, and TIER III preventive maintenance, conducted annually, in accordance with the attached Statement of Work (SOW). Additionally, the document notes the inclusion of insurance requirements. Multiple options for continued service in subsequent years are also indicated. The overall purpose of this document is to invite qualified contractors to submit bids for essential maintenance services, ensuring the embassy's systems remain operational and compliant with standards.
    Lifecycle
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    NEC - Electric Switch Gear PMSC
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