Health Insurance for Locally Employed Staff at the U.S. Embassy Bangui, Central African Republic
ID: 19GE5024R0095Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - RPSO FRANKFURTWASHINGTON, DC, 20520, USA

NAICS

Direct Health and Medical Insurance Carriers (524114)

PSC

SOCIAL- GOVERNMENT HEALTH INSURANCE PROGRAMS (G007)

Original Source

https://sam.gov/opp/474e40451f01440eae79d71aa7e84c1d/view
Timeline
    Description

    The Department of State is seeking proposals for health insurance services for locally employed staff at the U.S. Embassy in Bangui, Central African Republic. The contract will cover comprehensive health insurance, including hospitalization, emergency services, outpatient care, and preventive services, with a base year and four optional renewal years starting December 1, 2024. This procurement underscores the government's commitment to providing essential employee benefits while ensuring compliance with federal contracting regulations. Interested bidders must submit their proposals in English by October 30, 2024, and can direct inquiries to Ms. Andra Balta at BaltaA@state.gov.

    Point(s) of Contact
    ANDRA BALTA
    BaltaA@state.gov
    Ms. Gallone
    gallonea@state.gov
    Files
    Title
    Posted
    19GE5024R0095.pdf
    The solicitation document, Solicitation No. 19GE50-24-R-0095, issued by the U.S. Embassy in Bangui, Central African Republic, outlines requirements for health insurance services for locally employed staff and their dependents. The contract is set for a base year with four optional renewal years, starting on December 1, 2024. Key services include hospitalization, emergency services, outpatient care, preventive and wellness services, and various specialized treatments, all with specified coverage rates. The contractor is responsible for managing claims, maintaining medical files, and ensuring quality assurance through a detailed monitoring plan. The document also stipulates administrative requirements, such as the pricing model, submission of reports, and maintaining security and confidentiality of personal information. Overall, this solicitation aims to secure comprehensive health insurance coverage while adhering to financial and operational guidelines applicable to government contracts.
    19GE5024R0095 Cover Letter.pdf
    The Regional Procurement Support Office Frankfurt has issued Request for Proposals (RFP) No. 19GE5024R0095 for providing health insurance coverage for locally employed staff at the U.S. Embassy in Bangui, Central African Republic. The awarding contract will be given to the responsible bidder with an acceptable and lowest-priced offer. A virtual pre-proposal conference is scheduled for September 26, 2024, to clarify submission requirements and answer questions. Interested participants must register via email by September 24, 2024. Proposals must be submitted in English by October 30, 2024, and sent to specified email addresses, ensuring no late submissions will be accepted. The Contracting Officer retains the right to reject proposals and negotiate terms before awarding. Questions should be directed to Ms. Andra Balta, the Contract Specialist. This RFP illustrates the government's commitment to engaging local vendors for essential services while following a structured procurement process.
    Attachment I - Price schedule.xlsx
    This document outlines a federal request for proposals (RFP) concerning monthly employee benefits, specifically health insurance premiums for employees and their dependents over a multi-year contract period. The file details pricing for different categories: employees, spouses, and dependent children, with estimates provided for the base year and subsequent option years one through four. Each contract line item number (CLIN) specifies an estimated number of people and their corresponding monthly premiums. The total costs are calculated by aggregating these premiums across the specified number of months, indicating a structured approach to assessing financial proposals. Offerors are instructed to fill in their pricing in designated sections of the document, along with specifying the currency. This RFP appears geared toward ensuring comprehensive healthcare coverage for a specified workforce, reflecting the government’s commitment to employee benefits as part of its overall human resources strategy while maintaining budgetary and contractual transparency throughout the procurement process.
    Attachment II - W14 Form.pdf
    Form W-14, issued by the Department of the Treasury's Internal Revenue Service, serves as a Certificate for Foreign Contracting Parties receiving federal procurement payments. The form must be completed with specific information about the foreign party, their country of incorporation, addresses, taxpayer identification number, and details about the acquiring agency. Parts II and III allow the foreign contracting party to claim exemptions from tax obligations based on international agreements or procurement specifics. The form concludes with a certification section requiring the signing of an authorized representative, affirming the information's accuracy and acknowledging tax obligations under section 5000C. This document is crucial in ensuring compliance and facilitating tax exemption claims for foreign entities involved in U.S. federal contracts, reflecting broader governmental regulatory processes in procurement and financial transactions.
    Attachment III - Instructions for W14 Form.pdf
    The document outlines the Instructions for Form W-14, a certificate required for foreign contracting parties receiving federal procurement payments. Under Section 5000C, a 2% withholding tax is imposed on such payments unless exemptions apply, including those based on international agreements or if goods/services are provided in the U.S. Foreign entities must submit Form W-14 to the U.S. acquiring agency prior to receiving payments, ensuring compliance with tax regulations. Specific details include the necessity to update the form within 30 days of any changes in circumstances and clear definitions of relevant terms such as "acquiring agency" and "specified federal procurement payment." The form's structure includes sections for identifying the foreign party, claiming exemptions, and certifying eligibility under penalties of perjury. Accompanying appendices list qualified income tax treaties that may exempt foreign nationals from the tax. This document is critical in ensuring adherence to tax laws applicable to foreign contracts while involving federal procurement processes.
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