J091--Fuel Quality Maintenance/Resupply Services Ann Arbor VAMC
ID: 36C25026Q0129Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- FUELS, LUBRICANTS, OILS, AND WAXES (J091)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/9132028cf92c4c0bb9c803ffd8b4ee83/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for Fuel Quality Maintenance and Resupply Services at the Ann Arbor VA Healthcare System in Michigan. The procurement includes a base year and four option years, focusing on services such as tank jet cleaning, fuel polishing, semi-annual water remediation, annual fuel stabilization, and fuel quality testing, with a requirement to resupply approximately 45,000-47,000 gallons of No. 2 diesel fuel across six storage tanks. These services are critical for maintaining fuel quality and compliance with industry standards, ensuring the operational efficiency of the healthcare system's fuel supply. Interested contractors should direct inquiries to Contract Specialist Cierra S. Joshua at Cierra.Joshua@va.gov, with the solicitation expected to be posted soon and the contract awarded based on proposals that meet the outlined requirements.

    Point(s) of Contact
    Cierra S. JoshuaContracting Officer
    (734) 222-7154
    cierra.joshua@va.gov
    Files
    Title
    Posted
    36C25026Q0129_1.docx
    The Department of Veterans Affairs is soliciting proposals for fuel quality maintenance and resupply services at the Ann Arbor Healthcare System. The contract includes a base year and four option years, covering services such as tank jet cleaning, fuel polishing, semi-annual water remediation, annual fuel stabilization, and fuel quality testing. The base year also involves high sulfur fuel remediation and resupply of approximately 45,000-47,000 gallons of No. 2 diesel fuel across six underground storage tanks. All services must comply with industry standards like NFPA, ASTM, and OSHA. Contractors must provide qualified personnel, adhere to specific work hours, and submit detailed service reports and fuel analysis certifications. Invoices will be submitted monthly in arrears electronically.
    36C25026Q0129.docx
    The Department of Veterans Affairs is issuing a Presolicitation Notice for Fuel Quality Maintenance/Resupply Services for the Ann Arbor VA Healthcare System in Ann Arbor, MI. This notice, under solicitation number 36C25026Q0129, indicates that the actual solicitation will follow soon. The response date for this presolicitation is November 21, 2025, at 3 PM Eastern Time. This procurement is a set-aside for the Small Business Administration (SBA), falls under Product Service Code J091, and NAICS Code 811310. The contracting office is located at 2215 Fuller Road, Ann Arbor, MI, and the point of contact is Contracting Officer Cierra S. Joshua (cierra.joshua@va.gov).
    Attachment I - Wage Determination 2015-4833 Revision 29.pdf
    Attachment II - 2024 Fuel Reports Post.pdf
    The "Industrial Tank Maintenance Field Report" documents the inspection of six diesel fuel tanks at the VA Ann Arbor Healthcare System on October 17, 2024. The inspections, conducted by Brian Hall, covered four 25,000-gallon underground storage tanks (USTs) and two above-ground storage tanks (ASTs) of 3,000 and 4,000 gallons respectively. All tanks were inspected for contaminants such as bulk water, suspended water, micro-organisms, sediments, rust, and sludge. While the report indicates "None" for contaminants found in all tanks, it also states that "THIS TANK DOES NOT PASS ASTM D4176 CLEAR & BRIGHT VISUAL INSPECTION" and recommends tank cleaning based on visual inspection. A lab report will determine fuel parameters based on ASTM D975 specifications. The overall tank condition and fuel rating for all tanks are listed as "Good," but the visual inspection failure suggests potential issues despite the "None" contamination finding. Services performed included an annual fuel inspection (Pre) and pre-clean lab analysis.
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