J041--RFQ - Chiller Plant Maintenance
ID: 36C25026Q0029_0001Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/548fd25e330c42629ae0533b79dc61ff/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contracting Office 10, is seeking proposals for the maintenance of a chiller plant under solicitation number 36C25026Q0029. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and falls under the NAICS code 238220, which pertains to plumbing, heating, and air-conditioning contractors. The maintenance services are crucial for ensuring the operational efficiency of refrigeration and air conditioning systems within the facility. Interested vendors must submit their responses by the new deadline of December 5, 2025, at 14:00 EST, and can direct inquiries to Contracting Officer Chad Kemper at chad.kemper@va.gov or by phone at (937) 268-6511 ext. 4541.

    Point(s) of Contact
    Chad KemperContracting Officer
    (937) 268-6511 ext. 4541
    chad.kemper@va.gov
    Files
    Title
    Posted
    36C25026Q0029 0001.docx
    This document is an amendment to solicitation 36C25026Q0029, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 10. The primary purpose of this modification is to extend the due date for the receipt of offers. The new deadline for all responses to the solicitation is December 5, 2025, at 14:00 EST. All other terms and conditions of the original solicitation remain unchanged and in full force and effect. Chad Kemper, a Contracting Officer, is responsible for this amendment.
    Lifecycle
    Title
    Type
    J041--RFQ - Chiller Plant Maintenance
    Currently viewing
    Solicitation
    Similar Opportunities
    Boiler / Chiller Maintenance Services
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract, set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), encompasses a range of services including testing, inspections, preventative maintenance, corrective repairs, and emergency services over a base year and four one-year option periods, extending from March 2026 to March 2031. These services are critical for ensuring the safe and efficient operation of the facility's heating and cooling systems, which are vital for patient care and operational continuity. Interested contractors should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details, and must adhere to specific requirements outlined in the solicitation, including the provision of a qualified project coordinator and certified technicians.
    Z2NB--542-26-105 | Correct FCA Deficiencies Chiller Plant | NCO 4 Construction East (VA-26-00010360)
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 4, is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to correct deficiencies in the chiller plant at the Coatesville VAMC in Pennsylvania. The contractor will be responsible for providing all necessary labor, materials, and equipment to address the deficiencies as outlined in the scope of work, drawings, and specifications. This project is crucial for maintaining the operational efficiency of the facility's heating and cooling systems, with a contract value estimated between $250,000 and $500,000. Interested bidders must ensure they are registered in the System for Award Management (SAM) and comply with all relevant certification and regulatory requirements. The solicitation documents will be available for download on SAM.GOV around December 12, 2025, and inquiries should be directed to Contract Specialist Kevin Rodgers at kevin.rodgers2@va.gov or by phone at 215-823-5800.
    Z1DA--595-26-204 Replace Chillers Buildings 1, 2, and 104 DB (VA-26-00013164)
    Buyer not available
    The Department of Veterans Affairs, specifically the Lebanon Veterans Administration Medical Center, is seeking proposals for a design-build contract to replace chillers in Buildings 1, 2, and 104, under Project Number 595-26-204. The selected contractor will be responsible for providing all necessary labor, materials, tools, and design-build services to complete the project in compliance with VA guidelines and applicable codes, ensuring minimal disruption during construction. This project is critical for maintaining the facility's HVAC systems, which are essential for patient and staff safety, and is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a contract value estimated between $1 million and $5 million. Interested parties must submit their Phase I proposals by December 17, 2025, and can direct inquiries to Contract Specialist Kaitlyn V Szlachta at kaitlyn.szlachta@va.gov.
    J041--Cooling Tower service | Base 4
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for cooling tower service at the James J. Peters VA Medical Center in the Bronx, New York. The procurement involves preventative maintenance and repair services for a Marley 8-cell cooling tower and its supporting equipment, with a contract period starting January 1, 2026, and extending through December 31, 2031, including four one-year options. This opportunity is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), emphasizing the importance of experienced personnel familiar with Marley cooling towers and compliance with federal and local regulations. Interested contractors must confirm attendance for a mandatory site visit by December 4, 2025, and submit their quotes by December 9, 2025, at 4:30 PM ET, with inquiries directed to Contract Specialist Christopher J. Weider at Christopher.Weider@va.gov.
    Z1DA--Upgrade HVAC System Phase II
    Buyer not available
    The Department of Veterans Affairs is soliciting bids for the "Upgrade HVAC System Phase II" project at the Salem VA Medical Center in Salem, Virginia. This contract, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), requires the contractor to provide all necessary labor, materials, equipment, and supervision to demolish, modify, and install a new HVAC system on the second floor of Building 143, with a project value estimated between $5,000,000 and $10,000,000. The project is critical for enhancing the facility's operational efficiency and ensuring compliance with safety and building codes. Interested bidders must attend a mandatory pre-bid conference on December 11, 2025, submit RFI questions by December 18, 2025, and ensure bids are submitted by January 7, 2026, at 10:00 AM EST, with electronic bids due by January 6, 2026, at 5:00 PM EST. For further inquiries, contact Contract Specialist Bryant L Guerrant at bryant.guerrant@va.gov.
    Z2DA--Remediate Temperature Controls 539-21-108
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 10, is soliciting bids for the remediation of temperature controls at the Cincinnati VA Medical Center, specifically under solicitation number 36C25026B0002. This project, set aside for Service-Disabled Veteran-Owned Small Businesses, involves extensive upgrades to HVAC control systems, including the installation of new JACE BACnet routers, integration of existing controls, and replacement of outdated systems to enhance operational efficiency and patient comfort. The estimated construction cost ranges from $5.5 million to $7.5 million, with a performance period of 730 calendar days following the Notice to Proceed. Interested contractors must submit their bids by January 15, 2026, at 1:00 PM EST, and can direct inquiries to Contract Specialist Ronald T. Heidemann at Ronald.Heidemann@va.gov.
    J045--HVAC Maintenance and Service Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for HVAC maintenance and service at the Veterans Health Care System of the Ozarks (VHSO) located in Fayetteville, Arkansas. This procurement, designated for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), encompasses a range of services including scheduled and unscheduled maintenance, emergency repairs, and telephone support for various HVAC/R equipment such as chillers, cooling towers, and boilers. The contract includes a base year and four one-year options, with specific qualifications required for bidders, including an Arkansas Class A HVAC Contractor License and a minimum of five years of healthcare HVAC experience. Interested parties must submit their offers by December 10, 2025, at 10 AM CST, and direct any questions to Diyonne Williams at diyonne.williams@va.gov by December 5, 2025, at 3 PM CT.
    Pharmacy B201 Chiller One time Repair
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the one-time repair of the Pharmacy Chiller located in Building 201 at the VA Southern Oregon Rehabilitation Center and Clinics in White City, Oregon. The objective of this procurement is to ensure the complete repair and efficient operation of the chiller, which includes tasks such as refrigerant recovery, replacement of the Electronic Expansion Valve (EEV), installation of new filter dryers, pressure testing, system recharging, and potential software reprogramming. This contract, valued at up to $19 million, is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and has a performance period from December 3, 2025, to March 3, 2026. Interested parties must submit their proposals by December 10, 2025, at 10:00 AM PST, and can contact Alan C. Perez or Helen Woods for further information.
    J041--512 A5-26-008 Replace 17H Blast Chiller Condenser PERRY POINT MD VAMC
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to replace the 17H Blast Chiller Condenser at the Perry Point VA Medical Center in Maryland. The project entails the removal and disposal of the existing Master-Bilt Model BCLZ150UC condensing unit, installation of a new unit with matching specifications, and ensuring compliance with national and local codes, including safety protocols. This procurement is critical for maintaining the operational efficiency of the facility's refrigeration systems, which are essential for patient care and facility management. Interested parties must submit their capability statements and relevant business information by December 8, 2025, to the primary contact, John Ritter, at JOHN.RITTER2@VA.GOV or by phone at 843-814-0299.
    Combined Synopsis Solicitation - 36C78626Q50013 - HVAC and BMS Maintenance Services for Calverton National Cemetery -- J041
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide Heating, Ventilation, and Air Conditioning (HVAC) and Building Management System (BMS) maintenance services for the Calverton National Cemetery in New York. The contractor will be responsible for performing maintenance services in accordance with the Statement of Work outlined in the solicitation. These services are crucial for ensuring the proper functioning of HVAC systems, which are essential for maintaining a suitable environment at the cemetery. Interested parties should contact Contracting Officer Sarah Poole at sarah.poole1@va.gov for further details, and must ensure to include a signed copy of any amendments with their quote package.