The American Embassy in Dhaka is requesting price quotations for a Preventive Maintenance Service Contract (PMSC) for four Bavak Speed Gates located on its annex compound. The contract is firm fixed-price, with a performance period of one year commencing post-award. The contractor is responsible for all associated costs, including materials, labor, and insurance.
Key requirements include the regular inspection and maintenance of the speed gates to ensure safe and efficient operation, adherence to safety protocols, and submission of detailed reports post-service. The contractor must provide trained personnel with the appropriate tools and materials, keep records of all operations, and fulfill local law registration requirements. Repairs outside routine maintenance will require separate authorization and billing. The Embassy mandates strict compliance with security clearance regulations for contractor personnel, and any labor disputes must be reported immediately.
The funds are to be wisely managed, and proposals are due by September 15, 2024. The document delineates all defied responsibilities, expected performance standards, safety instructions, and documentation required to maintain operational integrity of the gates, reinforcing the Embassy’s commitment to safety and secure operations.
This document serves as a Justification and Approval (J&A) for an acquisition of a Preventive Maintenance Service Contract (PMSC) for four specialized Bavak Speed Gates at the U.S. Embassy in Dhaka, Bangladesh. The contract is deemed necessary due to the unique qualifications of the manufacturer, Bavak Beveiligingsgroep B.V., which is the only company capable of providing the required maintenance due to proprietary knowledge of the gates' programming and operation. The estimated cost for this service is $35,250, which has been determined to be fair and reasonable based on prior purchases and market research indicating no other qualified suppliers. The acquisition falls under the authority permitting other than full and open competition as stipulated by federal regulations. Efforts were made to ensure that offers were solicited, but the specialized nature of the gates limited potential vendors. No other sources expressed interest, further justifying the decision to proceed with Bavak for maintenance services. The document includes certifications from the facility manager and contracting officer supporting the justification for non-competitive procurement.