Preventative Maintenance Services for Building Automation System
ID: 19SL2024Q0009Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY FREETOWNWASHINGTON, DC, 20520, USA

NAICS

Appliance Repair and Maintenance (811412)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- HOUSEHOLD AND COMMERCIAL FURNISHINGS AND APPLIANCES (J072)

Original Source

https://sam.gov/opp/eaf6ecb1d8cb4b97ad7c155192fa4337/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Freetown, is seeking proposals for preventative maintenance services for its Building Automation System (BAS). The contractor will be responsible for both scheduled and unscheduled maintenance work on U.S. government-owned and long-term leased properties, requiring qualified technicians with a minimum of three years of relevant experience. This contract is crucial for ensuring the efficient and safe operation of BAS systems, which are vital for maintaining the functionality and safety of embassy facilities. Interested offerors must submit their proposals by October 11, 2024, and are encouraged to attend a pre-proposal conference on September 19, 2024, to discuss the requirements and clarify any questions. For further inquiries, potential bidders can contact John Padula at PadulaJM@state.gov or Tity Manasaray at karimu-mansarayt@state.gov.

    Point(s) of Contact
    John Padula
    23299105500
    PadulaJM@state.gov
    Tity Manasaray
    23299105500
    karimu-mansarayt@state.gov
    Files
    Title
    Posted
    19SL2024Q0009--Solicitation 082024.pdf
    The U.S. Embassy Freetown invites proposals for a contract on Building Automation System (BAS) Preventative Maintenance (PM) services specified in RFP number 19SL2024Q0009. The contract seeks responsible bidders offering competitive pricing without discussions. A pre-proposal conference is scheduled for September 6, 2024, with proposals due by September 26, 2024. Interested parties must complete specified forms, including proof of SAM registration, and adhere to submission guidelines. The contract entails providing personnel, tools, and equipment for both scheduled and unscheduled maintenance of BAS systems, ensuring efficient and safe operation at U.S. government properties. This includes all necessary evaluations, troubleshooting, inspections, and compliance with relevant standards. Contractors are expected to maintain detailed records, inspections, and reports, demonstrating quality assurance and proactive issue resolution. There are additional requirements for personnel qualifications, security clearances, and compliance with local labor regulations. This RFP highlights the government's effort to maintain critical infrastructure efficiently, ensuring long-term functionality and safety in its facilities while adhering strictly to regulatory and safety standards.
    19SL2024Q0009-A0001.pdf
    This document is an amendment (A0001) to Solicitation No. 19SL2024Q0009, issued by the General Services Officer, which modifies the original solicitation terms. The effective date of the amendment is September 4, 2024, and it specifically extends the deadline for receipt of offers. Additionally, a pre-proposal conference is scheduled for September 12, 2024, at 2 PM local time at the US Embassy in Freetown, with remote attendance options available. Prospective offerors are encouraged to contact the embassy for further details or to coordinate site entry by September 10 at 4 PM. The amendment ensures that all other terms and conditions of the solicitation remain unchanged and in effect. It is essential for offerors to acknowledge receipt of this amendment to avoid potential rejection of their submissions. This document underscores the procedural aspects of government contracting, highlighting critical timelines and communication protocols necessary for interested parties in responding to the solicitation.
    19SL2024Q0009-A0002.pdf
    The document is an amendment to solicitation number 19SL2024Q0009, issued by the U.S. Embassy in Freetown. Effective September 12, 2024, it modifies previous terms regarding a proposal conference and submission deadlines. The previously scheduled conference on September 12 has been changed to September 19, 2024, at 2 PM Sierra Leone time. The due date for proposals has also been extended to October 11, 2024, at 5 PM, with a strict policy that no late submissions will be accepted. This amendment ensures all interested offerors are aware of the changes and the importance of acknowledging receipt to maintain their eligibility. Other terms and conditions not modified by this amendment remain in effect, reinforcing the continuous compliance required from contractors as part of the solicitation process.
    Lifecycle
    Title
    Type
    Preventative Maintenance Services for Building Automation System
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