DICTATION AND TRANSCRIPTION SERVICES FOR MINNEAPOLIS VA HEALTH CARE SYSTEM
ID: 36C26325Q0309Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Document Preparation Services (561410)

PSC

MEDICAL TRANSCRIPTIONS (Q603)

Original Source

https://sam.gov/opp/e3144bc56b8f42f1ae3ef6a0f1b76025/view
Timeline
    Description

    The Department of Veterans Affairs is seeking vendors to provide dictation and transcription services for the Minneapolis VA Health Care System. The objective of this procurement is to enhance the medical documentation process by managing off-site dictation and transcription for various complex medical reports, including discharge summaries and operative reports, while adhering to strict turnaround times and quality standards. This initiative is crucial for improving operational efficiency within the VA system and ensuring high-quality patient care documentation, with a required transcription accuracy of no more than 0.5% error rate and compliance with HIPAA regulations. Interested vendors must submit their qualifications by January 6, 2025, and the contract will have a base period of 12 months with options for four additional years. For further inquiries, vendors can contact Theresa Thunder at Theresa.Thunder@va.gov or call 701-239-3700.

    Point(s) of Contact
    Theresa Thunder
    (701) 239-3700
    Theresa.Thunder@va.gov
    Files
    Title
    Posted
    Sources Sought 36C26325Q0309.docx
    The Minneapolis VA Healthcare System is seeking vendors to provide dictation and transcription services to enhance their medical documentation process. This sources sought notice aims to gather information for market research and does not guarantee contract awards. Interested vendors must submit their qualifications and details by January 6, 2025. The contract entails a base period of 12 months with options for four additional years and expects the vendor to handle complex medical reports in various disciplines. Key responsibilities include managing off-site dictation and transcription for reports such as discharge summaries, operative reports, and consults, while adhering to strict turnaround times and quality standards. Services must accommodate technical medical terminology and demonstrate high accuracy in transcription, with an acceptable error rate of no more than 0.5%. The contractor will also need to ensure confidentiality and comply with HIPAA and other federal regulations. This initiative supports improving operational efficiency within the VA system and underscores the commitment to quality patient care documentation.
    Lifecycle
    Title
    Type
    DICTATION AND TRANSCRIPTION SERVICES FOR MINNEAPOLIS VA HEALTH CARE SYSTEM
    Currently viewing
    Sources Sought
    Similar Opportunities
    R606--Court Reporter / Transcription Services for the VA Saint Louis Health Care System (VASTLHCS)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for court reporter and transcription services for the VA Saint Louis Health Care System (VASTLHCS). This procurement aims to establish a five-year Indefinite Delivery Indefinite Quantity (IDIQ) contract, with a total award amount capped at $19 million, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). These services are critical for ensuring accurate documentation and transcription of legal and medical proceedings, thereby maintaining the integrity of sensitive information. Interested parties must submit their inquiries by January 3, 2025, with the bidding process commencing on February 1, 2025, and evaluations based on the lowest price technically acceptable criteria. For further information, contact Leslie Ross at leslie.ross2@va.gov or Philip Bouffard at philip.bouffard@va.gov.
    RFI - Ambient Scribe
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking industry feedback through a Request for Information (RFI) for the development of an AI-driven ambient scribe solution, titled "Ambient Scribe," aimed at enhancing clinical documentation processes within the VA's Electronic Health Record (EHR) systems. The project requires a cloud-based, Commercial-Off-the-Shelf (COTS) solution that can transcribe clinical encounters in real-time, integrate seamlessly with existing EHR workflows, and function effectively in various clinical environments, including those with limited connectivity. This initiative is crucial for improving efficiency in healthcare delivery for over 9 million veterans, addressing provider burnout, and ensuring compliance with federal security standards. Interested parties are encouraged to submit their feedback by January 18, 2025, and can contact Lesa Duran at Lesa.Duran@va.gov or William Milline at William.Milline@va.gov for further information. The anticipated contract value for this multi-year project is estimated at $400 million.
    R605--Sources Sought for Library Serials & Periodicals for the Minneapolis VA Medical Center Library
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking vendors to provide Library Serials and Periodicals services for the Minneapolis VA Medical Center Library. This opportunity, identified as a Sources Sought Notice (36C26325Q0317), aims to assess vendor capabilities for managing subscriptions to various print and electronic publications, including e-journals, databases, and e-books, which are essential for supporting Veterans' healthcare needs. The selected contractors will be responsible for tasks such as ordering, fiscal agent duties with publishers, ensuring timely delivery, and providing comprehensive reporting on subscriptions, with a focus on enhancing library services for Veterans. Interested vendors must submit their responses, including socio-economic status and subcontracting plans, via email to Contract Specialist Theresa Thunder at theresa.thunder@va.gov by January 6, 2025.
    R602--Courier Service
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for courier services to support the St. Cloud VA Health Care System, specifically through solicitation number 36C26325Q0194. The contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires qualified vendors to provide 24/7 transportation services for laboratory specimens, medical supplies, and pharmaceuticals, ensuring timely pickups and deliveries with a 20-minute response time. This procurement is critical for maintaining efficient healthcare logistics and compliance with federal regulations, emphasizing the importance of confidentiality and quality assurance in handling sensitive medical materials. Interested contractors must submit their quotes by 10:00 AM CST on January 13, 2025, and direct any technical inquiries to Contract Specialist Arielle Lifto at arielle.lifto@va.gov or by phone at 651-293-3031.
    DA10--Maintenance and Support SVC for Rauland V Nurse Call SYS VA-25-00020517
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking responses for maintenance and support services for the Rauland V Nurse Call System, as outlined in solicitation number 36C10B25Q0105. The procurement aims to gather information for planning purposes, focusing on the contractor's ability to provide annual software support, maintenance, and repairs over a base year and four option years, ensuring compliance with federal information security laws and performance metrics. This system is crucial for enhancing the responsiveness of healthcare providers to veteran needs, reflecting the VA's commitment to quality care. Interested vendors must submit their responses by January 8, 2025, at 16:00 EST, to the designated contacts, with submissions limited to 10 pages and no marketing materials allowed.
    R608--Spanish Tele-Interpreter Services - VBA RO _ Muskogee Ed. Call Ctr.
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Spanish Tele-Interpreter Services for the Muskogee VBA Regional Office, specifically targeting Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract will be a firm-fixed-price agreement covering a base year with four optional 12-month extensions, requiring approximately 30,000 minutes of interpretation services annually, while ensuring compliance with VA privacy standards and operational support during designated hours. This initiative is crucial for enhancing communication access for Spanish-speaking veterans and their families, reflecting the VA's commitment to providing equitable services. Interested contractors must submit their quotes by January 17, 2025, and can direct inquiries to Contract Specialist Julie Lemire at julie.lemire@va.gov.
    Q502--On-call Interventional Cardiology Services
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide on-call interventional cardiology services at the Minneapolis VA Health Care System. The procurement aims to establish an indefinite delivery indefinite quantity (IDIQ) contract, with a guaranteed minimum of $50,000 and a maximum ceiling of $2.5 million, covering essential cardiology services including weeknight and weekend coverage, as well as on-site procedures from March 1, 2025, to February 28, 2030. This initiative underscores the VA's commitment to delivering high-quality healthcare to veterans, ensuring that all participating physicians are board-certified and comply with stringent training and credentialing requirements. Interested parties must submit their quotes by January 13, 2025, at 10:00 AM Central Time, and can contact Contracting Officer Angela Stewart at angela.stewart438@va.gov or 605-336-3230 x7804 for further information.
    Durable Medical Equipment – VISN 15
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Veterans Health Administration Network Contracting Office 15 (NCO 15), is conducting a sources sought notice to identify qualified vendors for the storage and delivery of Durable Medical Equipment (DME) for veterans in VISN 15. The contractor will be responsible for a comprehensive range of services, including the supply, delivery, installation, maintenance, and patient training related to DME, ensuring compliance with Joint Commission Standards and maintaining a quality assurance framework. This initiative is crucial for providing essential medical equipment to veterans, enhancing their healthcare experience and outcomes. Interested vendors must respond by January 19, 2025, at 4:30 PM CST, providing their company details and capabilities to Matt Curl at matthew.curl@va.gov, with the current contract valued at approximately $5.96 million.
    Amended 2024 Minneapolis Nursing Home Open & Continuous Solicitation 36C26324R0038 0002
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for nursing home services under the amended 2024 Minneapolis Nursing Home Open & Continuous Solicitation (36C26324R0038 0002). The objective is to establish Indefinite Delivery Indefinite Quantity Contracts (IDIQs) for community nursing home services to support the Minneapolis VA Health Care System, with proposals accepted until December 31, 2024. This initiative is crucial for providing quality care to veterans, ensuring that facilities meet Medicare qualifications and adhere to established standards. Interested offerors must register in the System for Award Management (SAM) and submit proposals via email to the designated contact, Matthew Rose, at matthew.rose3@va.gov, by the extended deadline of July 31, 2025. The total estimated award amount is approximately $34 million, with multiple contracts anticipated.
    R408--National Data Systems (NDS) Health Information Access (HIA) support (VA-25-00032565)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is conducting a Sources Sought Notice for the National Data Systems (NDS) Health Information Access (HIA) support, under solicitation number 36C77625Q0078. The VA seeks to identify potential vendors capable of providing services related to managing access to Veterans Health Administration data resources, including help desk support, data access process management, and assistance with business associate agreements for a diverse customer base such as clinicians, researchers, and Veteran Service Organizations. This initiative is crucial for enhancing the management and security of veteran health information while ensuring compliance with health information access regulations, including HIPAA and the Privacy Act. Interested companies must submit their responses by January 20, 2025, detailing their capabilities and experience, and can contact Contract Specialist Lisa Strawbridge at lisa.strawbridge@va.gov for further information.