R408--National Data Systems (NDS) Health Information Access (HIA) support (VA-25-00032565)
ID: 36C77625Q0078Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFPCAC HEALTH INFORMATION (36C776)INDEPENDENCE, OH, 44131, USA

NAICS

Administrative Management and General Management Consulting Services (541611)

PSC

SUPPORT- PROFESSIONAL: PROGRAM MANAGEMENT/SUPPORT (R408)

Original Source

https://sam.gov/opp/bf32b69cdb0d499d811045bafbbe8c27/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is conducting a Sources Sought Notice for the National Data Systems (NDS) Health Information Access (HIA) support, under solicitation number 36C77625Q0078. The VA seeks to identify potential vendors capable of providing services related to managing access to Veterans Health Administration data resources, including help desk support, data access process management, and assistance with business associate agreements for a diverse customer base such as clinicians, researchers, and Veteran Service Organizations. This initiative is crucial for enhancing the management and security of veteran health information while ensuring compliance with health information access regulations, including HIPAA and the Privacy Act. Interested companies must submit their responses by January 20, 2025, detailing their capabilities and experience, and can contact Contract Specialist Lisa Strawbridge at lisa.strawbridge@va.gov for further information.

    Point(s) of Contact
    Lisa StrawbridgeContract Specialist
    (216) 447-8300
    lisa.strawbridge@va.gov
    Files
    Title
    Posted
    36C77625Q0078.docx
    The Department of Veterans Affairs (VA) is issuing a Sources Sought Notice for market research regarding National Data Systems (NDS) Health Information Access (HIA) support, as per solicitation number 36C77625Q0078. This notice is designed to gather information about potential vendors capable of providing support related to managing access to Veterans Health Administration data resources. The services requested include help desk support, data access process management, and assistance with business associate agreements for a diverse customer base including clinicians, researchers, and Veteran Service Organizations. Interested companies are invited to submit responses by January 20, 2025, detailing their capabilities, experience, and any potential issues related to the draft Performance Work Statement (PWS). The notice emphasizes that this is not a solicitation for proposals but a preliminary step for data collection to inform future contracting decisions. Clear guidelines for response format and essential information required, such as company details, registration numbers, and relevant certifications, are included. The VA encourages all responses to be concise and devoid of sensitive information, reinforcing that the government retains discretion over any further actions. This initiative exemplifies the VA's intent to assess market capabilities and enhance collaborative efforts in health data management.
    P02 -DRAFT PWS _HIG25-30 NDS HIA Services_Rev 12_06_24.docx
    The Performance Work Statement (PWS) outlines the requirements for the National Data Systems (NDS) Health Information Access (HIA) Services, managed by the Department of Veterans Affairs (VA). It emphasizes compliance with health information access regulations, including HIPAA and the Privacy Act. The contractor is tasked with supporting user access management and the Business Associate Agreement (BAA) program, managing data access requests, providing help desk support, and ensuring adherence to reporting requirements. The contract spans a twelve-month base period with four additional option periods, detailing specific tasks, expected deliverables, and performance metrics. Key personnel are required to possess relevant degrees and experience in health information management. Additional mandates include compliance with federal cybersecurity standards, maintaining user privacy, and following VA's enterprise architecture guidelines. The document highlights the importance of effective communication, regular reporting, and quality assurance in managing and securing veteran health information access. The PWS serves as a framework to enhance efficiency in VA data access processes while safeguarding sensitive health information.
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