Training Package (Lodging and Catering Services) in Krakow, March 8-15, 2025
ID: 19PL9025Q0007Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WARSAWWASHINGTON, DC, 20520, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/4d7157daaa384101bfde1b7aec9e47dd/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Warsaw, is seeking quotations for a lodging and training package to support approximately 40 participants during a U.S. Department of Justice training event in Krakow from March 8 to March 15, 2025. The procurement includes accommodations for a minimum of 210 room nights in a centrally located four-star hotel, conference facilities equipped with high-speed Wi-Fi and audiovisual equipment, as well as catering services that can accommodate various dietary restrictions. This initiative underscores the government's commitment to providing reliable training environments for international law enforcement efforts. Quotations are due by January 28, 2025, and must be submitted electronically to warsawproc@state.gov, with specific documentation required, including proof of registration with the System for Award Management (SAM) and a completed SF-1449 form.

    Point(s) of Contact
    Michael B. Rigby
    48225042470
    48225042000
    warsawproc@state.gov
    William T. Adkins
    48225042470
    48225042000
    warsawproc@state.gov
    Files
    Title
    Posted
    19PL9025Q0007_A0001.docx
    The document is an amendment to a solicitation by the U.S. Embassy in Warsaw, modifying solicitation number 19PL9025Q0007. Effective January 14, 2025, the amendment cancels the original pricing schedule and replaces it with a revised format for quoting a training package scheduled for March 10-14, 2025. The amendment indicates that all other terms and conditions remain unchanged. Contractors must acknowledge receipt of this amendment to avoid rejection of their offers, which can be done through various specified methods. Additionally, the document outlines a requirement for hotel accommodations and other services for a training event, including the estimated number of rooms and participants, unit prices, and VAT considerations. Notably, there is an arrangement for additional rooms to be paid individually by participants. The amendment concludes with a breakdown of costs, including hotel rooms and a comprehensive training package, summarizing total expenses with VAT in Polish Zloty. The purpose of this document is to provide clarity and updates regarding the solicitation process within the context of federal government requests for proposals, ensuring compliance with regulations and effective management of resources for the described training event.
    RFQ_19PL9025Q0007.doc
    The U.S. Embassy in Warsaw has issued Request for Quotations (RFQ) number 19PL9025Q0007 for a lodging and training package to support approximately 40 participants in a U.S. Department of Justice training event in Krakow from March 10 to March 15, 2025. Quotations are due by January 28, 2025, and must include specific documentation, such as a completed SF-1449 form, pricing, representations and certifications, and proof of registration with the System for Award Management (SAM). The required services include accommodations for a minimum of 210 room nights and up to 350 in a centrally located four-star hotel, along with conference facilities that meet detailed specifications for training needs, including high-speed Wi-Fi and audiovisual equipment. Additionally, the contractor is responsible for catering services, which must accommodate various dietary restrictions. The contract will follow an indefinite quantity type and is expected to comply with relevant federal regulations. The government aims to award the contract to the responsible company offering the lowest acceptable quote, emphasizing local vendor registration and direct service provision for accountability and compliance with local laws. This RFQ illustrates the government’s focus on securing reliable training environments and accommodations for international law enforcement training efforts.
    Lifecycle
    Title
    Type
    Training Package (Lodging and Catering Services) in Krakow, March 8-15, 2025
    Currently viewing
    Combined Synopsis/Solicitation
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