USDA eDiscovery Litigation Support and Service
ID: 12314425Q0026Type: Sources Sought
Overview

Buyer

AGRICULTURE, DEPARTMENT OFUSDA, DEPARTMENTAL ADMINISTRATIONUSDA, OCP-POD-ACQ-MGMT-BRANCH-FTCFORT COLLINS, CO, 80521, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

Original Source

https://sam.gov/opp/40554256043c45c8b637eb11c663187a/view
Timeline
    Description

    The U.S. Department of Agriculture (USDA) is seeking qualified vendors to provide eDiscovery Litigation Support Services through a cloud-based Software-as-a-Service (SaaS) platform that is FedRAMP Moderate certified. The primary objective of this procurement is to facilitate the collection, preservation, processing, and production of electronically stored information (ESI) for legal and regulatory purposes, transitioning from current systems to a unified cloud solution that integrates with existing tools and supports diverse data formats. This initiative is crucial for ensuring compliance with legal standards and enhancing the efficiency of eDiscovery processes within the USDA. Interested vendors must submit their responses electronically to Bill Patterson at william.pattersonjr@usda.gov by 1:00 PM Eastern Time on January 3, 2025, with an anticipated contract value of approximately $20 million and a performance period of 60 months.

    Point(s) of Contact
    Bill Patterson
    william.pattersonjr@usda.gov
    Files
    Title
    Posted
    eDiscovery PWS.pdf
    The U.S. Department of Agriculture (USDA), Office of the General Counsel, is seeking a firm-fixed price agreement for an eDiscovery platform hosted on a FedRAMP Moderate, Software-as-a-Service (SaaS) cloud. The objective is to support the collection, preservation, processing, and production of electronically stored information (ESI) for legal and regulatory duties. The current systems must transition to a unified cloud solution that facilitates integration with existing tools and supports various data formats. Key elements include providing 24/7 access to data, robust data ingestion capabilities (minimum of 500 GB daily), and the ability to perform complex searches and analytics on data. Additionally, the contractor must ensure compliance with security standards mandated by FISMA and USDA regulations, including access control and physical security policies. The contract entails a twelve-month base period with four optional one-year periods, emphasizing quality control, project management, and user support. Furthermore, the contractor must manage all logistics related to data handling and ensure that documentation standards are met throughout the process, illustrating the USDA's commitment to high operational standards and legal compliance in managing ESI.
    eDiscovery RFI Survey Questions.pdf
    The document is a Request for Information (RFI) for an eDiscovery Software-as-a-Solution (SaaS) system. It aims to gather vendor capabilities related to eDiscovery tools that align with specific queries addressing company details, prior contract experience, perceived requirements for the solution's capabilities, and compliance standards. Key topics include the company's qualifications, such as unique identifiers, prior experience with the USDA, and the ability to manage document reviews using AI-enhanced tools. Vendors are also asked to detail their system's compliance with government regulations, manage data storage requirements, and fulfill various support services related to litigation and investigations. The RFI emphasizes the requirement for detailed descriptions of the eDiscovery SaaS solution concerning integrations with existing systems, migration capabilities, and secure cloud environments to ensure effective management of data and documentation. The document concludes with a request for any additional recommendations or feedback on the draft Performance Work Statement (PWS). This RFI underscores the government's need to evaluate potential vendors thoroughly to select a solution that supports efficient eDiscovery processes in compliance with legal and regulatory standards.
    RFI USDA eDiscovery Litigation Support and Service - 5 Dec 2024.pdf
    The USDA published a Request for Information (RFI) seeking vendors for eDiscovery Litigation Support Services. This initiative aims to assess the interest and previous experience of Software-as-a-Solution (SaaS) eDiscovery vendors that are FedRAMP Moderate certified for a cloud-based platform, as outlined in a draft performance work statement. The anticipated contract, valuing approximately $20 million, falls under NAICS code 518210 for Computing Infrastructure Providers and will have a performance period of 60 months. Interested vendors must submit their responses electronically to the specified Contracting Officer, Bill Patterson, by 1:00 PM Eastern Time on January 3, 2025, adhering to strict formatting guidelines. Submissions, limited to a total of five pages, require a brief overview of the contractor's organization and up to three relevant project examples demonstrating experience in similar tasks. Additionally, a one-page market research budgetary quote is requested. This RFI is fundamental in determining the capabilities of potential contractors to support USDA's legal eDiscovery processes effectively, ensuring compliance and operational readiness.
    Lifecycle
    Title
    Type
    USDA eDiscovery Litigation Support and Service
    Currently viewing
    Sources Sought
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