J045--NEW: Grease Trap M&R | Base 4 Options |
ID: 36C25726Q0066Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)San Antonio, TX, 78240, USA

NAICS

All Other Miscellaneous Waste Management Services (562998)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/ca85be6323814dff836bc3fe1af14029/view
Timeline
    Description

    The Department of Veterans Affairs is seeking bids for grease trap maintenance and repair services at the West Texas VA Health Care System in Big Spring, Texas. The contract, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), requires routine quarterly maintenance for three outdoor grease traps, including emergency services with a 24-hour response time, and adherence to EPA and OSHA standards. This procurement is crucial for ensuring proper waste management and compliance with local regulations, with a base contract period of 12 months and options for four additional one-year renewals. Interested contractors should contact Contract Specialist Abduel Sanford at abduel.sanford@va.gov or 254-922-1975, with proposals due by November 21, 2025, at 10 AM CST.

    Point(s) of Contact
    Abduel SanfordContract Specialist
    (254) 922-1975
    abduel.sanford@va.gov
    Files
    Title
    Posted
    36C25726Q0066 0001 v2.pdf
    This amendment to solicitation 36C25726Q0066, concerning Grease Trap Maintenance and Repairs for the Department of Veterans Affairs, extends the offeror due date to November 21, 2025, at 10 AM CST. The purpose of this extension is to allow the government additional time to post answers to technical questions received from offerors. The amendment also references attached documents: "Technical Questions and Answers - Grease Trap MR Services" and "Revised - Statement of Work - Grease Trap Maintenance." All other terms and conditions of the original solicitation remain unchanged. This modification ensures that all potential contractors have ample time to submit their offers with the benefit of clarified technical information.
    36C25726Q0066 0001_1.docx
    This amendment to solicitation 36C25726Q0066 by the Department of Veterans Affairs extends the offer due date for the Grease Trap Maintenance and Repairs (M&R) contract. The new response date is November 21, 2025, at 10 AM CST. This extension allows the government additional time to provide answers to technical questions. The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and covers product service code J045 and NAICS code 562998. The point of contact for this amendment is Contract Specialist Abduel Sanford. The amendment includes attached documents: “Technical Questions and Answers - Grease Trap MR Services” and “Revised - Statement of Work - Grease Trap Maintenance.”
    36C25726Q0066_1.docx
    The Department of Veterans Affairs (VA) is soliciting bids for grease trap maintenance and repair services at the West Texas VA Health Care System (WTVAHCS) in Big Spring, Texas. This request for proposal (RFP) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, requiring contractors to be certified and listed in the SBA database. The contract includes routine quarterly maintenance for three outdoor grease traps and two emergency calls per year with a 24-hour response time. The base contract period is 12 months, with options for four additional one-year renewals. Contractors must provide all labor, materials, and equipment for waste removal and disposal, adhering to EPA and OSHA requirements. Key requirements include proper waste disposal, site cleanup, and obtaining prior approval for additional charges. Contractor personnel must possess relevant skills, comply with VA security and privacy regulations, and adhere to NARA records management policies. Invoices must be submitted electronically after services are completed.
    Reviesed - Statement of Work - Grease Trap Maintenance .pdf
    The West Texas VA Health Care System (WTVAHCS) requires routine maintenance and emergency services for three outdoor grease traps at its Big Spring, Texas facility. The contract mandates quarterly maintenance, including the removal and proper disposal of non-hazardous oil, grease, and sludge, adhering to EPA and OSHA standards. Annual hydro-jetting is also required for each of the three tanks (1700, 1550, and 250 gallons). The contractor must provide two annual emergency calls with a 24-hour response time and 24-hour emergency pumping with a 2-hour on-site response. Work must occur during normal business hours (M-F, 8 am-4:30 pm), with exceptions requiring prior approval. The contractor is responsible for providing all labor, materials, and equipment. All personnel must report to the Engineering Office, provide detailed field reports, and wear visible VA Contractor Badges. The contract spans 12 months with a four-year renewal option and includes strict provisions regarding records management, data security, and the prohibition of discharging chemicals into the sewage system.
    Technical Questions and Answers - Grease Trap MR Services .pdf
    This document addresses technical questions and answers regarding RFQ 36C25726Q0066 for Grease Trap Maintenance and Repairs Services. Key topics include the incumbent's obligation number (36C25723P0001), cleaning schedules based on the City of Big Spring ordinance (every 90 days, explicitly stated in the SOW), and clarification on confined space entry for trap cleaning (not required). The VA will handle repairs in-house, negating the need for a separate CLIN. Inspection requirements mandated by the City of Big Spring will not be added to the SOW. The capacities of the three grease traps are N&FS: 1700 gallons, Canteen: 1550 gallons, and Domiciliary: 250 gallons. Hydro jetting services will be added to the SOW for annual completion on all three tanks. The contractor is not expected to enter tanks for cleaning walls and floors. Services are to be completed during normal business hours, starting at 8:00 AM. Limitations on subcontracting will not be strictly enforced, provided subcontractors can perform the work.
    Lifecycle
    Title
    Type
    J045--Grease Trap M&R | Base 4 Options
    Currently viewing
    Combined Synopsis/Solicitation
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