Preventative Maintenance For Two FOSS NIRS DS2500 and One FOSS Infratec NOVA
ID: 1232SA26Q0033Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS AFM APDBELTSVILLE, MD, 20705, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/workspace/contract/opp/6fa42045b26a4c1fbd7c9e6a63a6dd5c/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service, is seeking quotations for preventative maintenance services for two FOSS NIRS DS2500 instruments and one FOSS Infratec NOVA instrument over a 12-month period. The objective is to ensure the proper functioning and accuracy of these critical analytical tools, which are essential for monitoring and validating Near Infrared Reflectance (NIR) calibrations. The contract will be awarded based on the lowest price technically acceptable offer, with all responsible sources encouraged to submit their quotations by the deadline of December 12, 2025, at 5:00 PM Mountain Time. Interested parties can direct inquiries to Amber Sampson at amber.sampson@usda.gov or by phone at 970-851-3730.

    Point(s) of Contact
    Amber Sampson
    (970) 851-3730
    amber.sampson@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Solicitation Terms and Conditions.pdf
    The USDA is soliciting offers for preventative maintenance, monitoring, and validation services for two FOSS NIRS DS2500 instruments and one FOSS Infratec NOVA instrument over a 12-month period. The solicitation, 1232SA26Q0033, seeks a firm-fixed price contract, with award based on the lowest price technically acceptable offer. Offerors must provide pricing for all items, a detailed technical approach demonstrating capability and manufacturer authorization, and will be evaluated on past performance. Delivery is FOB destination to Manhattan, KS. The contract incorporates various FAR and AGAR clauses, including Service Contract Labor Standards and Personal Identity Verification of Contractor Employees. Questions are due by December 12, 2025, at 5:00 PM Mountain Time.
    Attachment 2 - Wage Determination.pdf
    This government file, Wage Determination No. 2015-5337 Revision No. 27, issued by the U.S. Department of Labor, outlines minimum wage rates and fringe benefits for service contract employees in Pottawatomie and Riley Counties, Kansas, effective July 8, 2025. It details hourly wages for various occupations, from Administrative Support to Technical roles, and specifies higher minimum wages under Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for applicable contracts. The document also mandates health and welfare benefits, paid vacation, and eleven annual holidays. Special provisions include paid sick leave under EO 13706, hazardous duty differentials, and uniform allowances. Procedures for classifying unlisted occupations (conformance process) are provided, ensuring fair compensation for all covered workers.
    Attachment 3 - Statement of Work.pdf
    The Hard Winter Wheat Quality Lab in Manhattan, Kansas, is seeking a service contract for the preventative maintenance and monitoring of Near Infrared Reflectance (NIR) calibrations for three instruments. The objective is to ensure proper functioning and accurate results from these instruments. The contract covers one onsite and one remote maintenance service, as well as calibration monitoring and validation for three FOSS instruments: two NIRS DS2500 instruments and one Infratec NOVA instrument. Requirements include advanced knowledge of FOSS instrumentation and software. Deliverables encompass performance maintenance services, service maintenance kits, technical support, factory-recommended upgrades, monthly instrument and calibration performance reports for the DS2500s, and software updates for the Infratec. The contractor must provide status updates and monthly performance reports. The work will be performed at the USDA ARS CGAHR in Manhattan, KS.
    Attachment 4 - Pricing.xlsx
    This document outlines a request for proposal (RFP) for maintenance and monitoring services for three FOSS NIR (Near-Infrared) instruments. Specifically, the RFP seeks bids for 12 months of maintenance on two FOSS NIRS DS2500 Instruments, 12 months of maintenance on one FOSS Infratec NOVA Instrument, and 12 months of monitoring and validation services for all three NIR instruments. The document provides a framework for vendors to submit unit and total prices for each line item, which will culminate in a total overall price for the requested services. This RFP indicates a need for specialized technical support to ensure the continued operation and accuracy of critical analytical equipment.
    Lifecycle
    Title
    Type
    Preventative Maintenance For Two FOSS NIRS DS2500 and One FOSS Infratec NOVA
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    Combined Synopsis/Solicitation
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