Notice of Intent to Sole Source - DSMAC A/V Equipment
ID: W9133L25QP1269Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW39L USA NG READINESS CENTERARLINGTON, VA, 22204-1382, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/dafbeb2f996f42689bb4f4b503410b1b/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, intends to award a sole-source contract for Audio/Visual (A/V) equipment to the Omni Hotel in Houston, Texas, for the Directors’ 54 Strength Maintenance Awards Conference (DSMAC) scheduled from March 11 to March 13, 2025. The procurement will include a range of A/V services and equipment, such as speakers, microphones, projectors, and technical support, to ensure the conference meets its operational standards and enhances participant experience. This specialized A/V setup is critical for various sessions and a gala event, with specific requirements outlined in the associated documentation. Interested parties may submit capability statements to the primary contact, Sophie Chen, at sophie.chen4.civ@army.mil, although the government retains discretion over the competitive procurement process.

    Point(s) of Contact
    Sophie Chen
    sophie.chen4.civ@army.mil
    Files
    Title
    Posted
    Product Description - AV for 2025 DSMAC Conference.pdf
    The document outlines the Audio/Visual (A/V) requirements for the 2025 Directors Strength Maintenance Awards Conference (DSMAC) scheduled from March 9 to March 14, 2025, at the Omni Houston Hotel in Texas. It details specific A/V needs across various sessions, including general sessions and breakout rooms, specifying types of equipment required such as speakers, microphones, and projectors, along with labor requirements for technicians. Key requirements include MIS internet access for all areas, extensive audio setups involving powered speakers, mixers, microphones, and projection equipment for different sessions on March 11, 12, and 13. Additionally, it includes details for a gala event featuring combined equipment usage. The structured layout specifies start and end times, descriptions, quantities, and labor categories. The purpose of this document is to provide A/V specifications for procurement and service provision related to the conference via government Requests for Proposals (RFPs) or grants, ensuring all technical aspects meet event standards and enhance participant experience.
    Sole Source Justification SAT FAR Part 13 - DSMAC Conference 2025 - Redacted.pdf
    Lifecycle
    Title
    Type
    Notice of Intent to Sole Source - DSMAC A/V Equipment
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