Pine Knot Job Corps HVAC Replacement
ID: 12441925Q0003Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA FOREST SERVICE-SPOC EASTWashington, DC, 202500001, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e53dd44caf9a4ab78f2db37a37e4a69a/view
Timeline
    Description

    The U.S. Department of Agriculture, specifically the Forest Service, is seeking qualified small businesses to provide HVAC replacement services at the Pine Knot Job Corps Civilian Conservation Center in Kentucky. The procurement involves replacing HVAC systems in two key buildings: the WPO Conference and the Washington Dormitory, with contractors required to manage all aspects of the project, including demolition and installation of new systems. This initiative is part of the government's commitment to upgrading infrastructure within federal training programs, ensuring compliance with modern standards and enhancing occupant comfort. Interested contractors must submit their quotations by 9:00 AM EDT on November 1, 2024, following a site visit scheduled for October 28, 2024, and can direct inquiries to Ian Barnes at Ian.Barnes@usda.gov.

    Point(s) of Contact
    Ian Barnes
    Ian.Barnes@usda.gov
    Josh Choi
    josh.choi@usda.gov
    Files
    Title
    Posted
    12441925Q003 RFQ.pdf
    The document is a Request for Quotation (RFQ) issued by the USDA Forest Service for HVAC replacement projects at the Pine Knot Job Corps Center in Kentucky. The RFQ seeks bids for two specific projects: the replacement of HVAC systems in the conference building and the Washington Dormitory. Interested contractors must submit pricing for both items by 9:00 AM EDT on November 1, 2024, with a site visit scheduled for October 28, 2024. The request emphasizes that the procurement is set aside for small businesses under the NAICS code 238220, with a size standard of $19 million. Contractors are required to provide all necessary labor, materials, and licenses for the installation. Quotations must be emailed to the designated contact, Ian Barnes, and must include a completed price proposal and relevant representations and certifications. Additionally, the document outlines specific terms and conditions derived from federal acquisition regulations, including clauses addressing telecommunications equipment and labor standards. It underscores that the government will evaluate bids based on price and compliance with solicitation terms, aiming to ensure a fair and competitive bidding process while prioritizing small business participation.
    Attachment 1 - Schedule of Items.xlsx
    The document provides instructions for completing an Independent Government Estimate (IGE), a critical tool for federal procurement processes. It outlines different forms of IGE to be used based on the nature of the requirement: a standalone estimate for singular needs, an estimate with options for recurring or multi-year requirements, an IDIQ (Indefinite Delivery Indefinite Quantity) for ongoing needs, and a task order for issuing against existing contracts. The IGE must be detailed and independent, and not just a reiteration of contractor quotes, incorporating any assumptions used in its construction. Initially, the Contracting Officer (CO) utilizes the IGE to assess the procurement's estimated value and ensure adherence to applicable thresholds. Later, it serves as a benchmark for evaluating contractor offers and determining price reasonableness. This document emphasizes the importance of thorough preparation in federal contracting and procurement.
    Attachment 2 - Specifications.pdf
    The Pine Knot Job Corps Civilian Conservation Center is undertaking HVAC improvements encompassing two main contracts: replacing the HVAC systems in the WPO Conference and Washington Dorm buildings. The contractor must handle all aspects, including demolition and installation of a 2-ton mini-split system and a 5-ton split system heat pump. Key project requirements include adherence to safety, environmental protection, and applicable building codes, along with specific qualifications for trade work. Construction will occur during regular business hours, ensuring ongoing government operations are minimally disrupted. The contractor must comply with a detailed schedule for pre-construction meetings, submittal procedures, and final closeout requirements. A critical aspect of the project is the management of construction waste and strict adherence to inspection protocols. The initiative reflects the government’s commitment to maintaining and improving job corps facilities while ensuring safety and compliance with regulatory standards.
    Attachment 3 - Plans.pdf
    The document outlines a project for HVAC improvements at the Pine Knot Job Corps Civilian Conservation Center located in the Daniel Boone National Forest, Kentucky. The initiative is overseen by the U.S. Department of Agriculture Forest Service and involves renovations on buildings B260/B009 and B60, specifically the WPO/Conference and Washington Dormitory. Key elements include comprehensive work overview plans for both buildings, which detail the necessary renovations to enhance heating, ventilation, and air conditioning systems. Supporting materials consist of maps and architectural plans annotated with critical details such as existing gas services and disconnects, as well as photographic documentation of the Washington Dorm. The project is scheduled for July 2024, indicating a future commitment to improving facility functionality and occupant comfort within the Job Corps program. Overall, the summary reflects the government’s focus on upgrading infrastructure to ensure compliance with modern standards and improve service delivery in federal training programs.
    Attachment 4 - List of Sustainable Products.pdf
    The document outlines the requirements for federal procurement related to sustainable products, specifically focusing on biobased and energy-efficient items. It emphasizes the responsibility of program officials to consider biobased products as replacements for traditional materials in contract work. Program personnel are encouraged to conduct market research to identify available and cost-effective biobased alternatives. Additionally, it details requirements from the Federal Acquisition Regulation (FAR) concerning the use of ENERGY STAR® and FEMP-designated products during acquisitions related to energy-consuming items. Specific mandates such as making maximum use of products with recovered materials and ensuring compliance with contract performance and pricing are highlighted. The document serves as a guide for federal entities when preparing RFPs and grants, promoting sustainability in government procurement practices.
    Attachment 5 - Wage Determination.pdf
    The U.S. Department of Labor has issued Wage Determination No. 2015-4695, Revision No. 30, on 07/22/2024, outlining minimum wage rates for various service occupations in Kentucky, in accordance with the Service Contract Act and relevant Executive Orders. For contracts entered into or renewed after January 30, 2022, the minimum wage must adhere to Executive Order 14026, requiring at least $17.20 per hour, while those prior to that date but not renewed carry a minimum of $12.90 under Executive Order 13658. The document specifies wage rates for numerous job classifications across sectors, from administrative support to health occupations, detailing standard benefits such as health and welfare compensation, vacation, and holidays. It further stipulates requirements for paid sick leave under Executive Order 13706 and provides instructions for requesting wage rate classifications for unlisted occupations through a conformance process. The overall emphasis is on ensuring fair labor practices and compliance within federal contracts, indicating a structured approach to employee compensation in service-related government contracts.
    Lifecycle
    Title
    Type
    Pine Knot Job Corps HVAC Replacement
    Currently viewing
    Combined Synopsis/Solicitation
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