Catered Meals at Camp Grayling, MI, 31 May - 10 June
ID: W91364-25-Q-A038Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NU USPFO ACTIVITY OH ARNGCOLUMBUS, OH, 43235-2712, USA

NAICS

Caterers (722320)

PSC

HOUSEKEEPING- FOOD (S203)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/5171c6ed247d460293068617334a60df/view
Timeline
    Description

    The Department of Defense, specifically the Ohio Army National Guard, is soliciting quotes for catered meal services at Camp Grayling, Michigan, from May 31 to June 10, 2025. The contract, which is a total small business set-aside, requires the contractor to provide nutritionally balanced hot buffet-style meals for a varying headcount, initially starting with 10 and expanding to 300 meals per service day. This procurement is critical for supporting military operations and ensuring the well-being of personnel through quality meal services. Interested contractors must submit their quotes by May 21, 2025, and are required to be registered in the System for Award Management (SAM.gov). For further inquiries, potential offerors can contact Claudia Tenaglia at claudia.j.tenaglia.civ@army.mil.

    Point(s) of Contact
    Claudia Tenaglia
    claudia.j.tenaglia.civ@army.mil
    Herbert L. Brown
    herbert.l.brown24.mil@army.mil
    Files
    Title
    Posted
    16 112 EN BN PWS Camp Grayling (Solicitation).docx
    The Performance Work Statement (PWS) outlines requirements for catered meal services provided to the Ohio Army National Guard at Camp Grayling, MI. The contractor is responsible for all aspects of meal service, including personnel, equipment, and quality control, with a focus on hot buffet-style meals for breakfast, lunch, and dinner. A cyclic menu of healthy meals is mandated, adhering to Army standards and safety regulations. Services must comply with specific delivery schedules, and proper food handling and sanitation must be ensured as per USDA and FDA guidelines. Additionally, the contract emphasizes safety and security for personnel accessing government installations, including adherence to training protocols and full compliance with established regulations. The contractor is required to designate a Contract Manager to oversee operations, guarantee quality assurance, and resolve issues with the contracting officer. Failure to meet performance standards can lead to penalties, while the government retains ownership of all produced materials and rights to impose any necessary measures to avoid conflicts of interest. The document serves to inform potential contractors of expectations and requirements while ensuring quality service delivery for military personnel.
    Instructions to Offerors CMR Camp Grayling 31MAY.docx
    The Ohio Army National Guard is soliciting quotes for catered meals at Camp Grayling, Gaylord, MI, from May 31 to June 10, 2025. This Request for Quote (RFQ) is set aside for small businesses, with a NAICS code of 722230 and a size standard of $9 million. Contractors must deliver nutritionally balanced meals as specified in the Performance Work Statement (PWS) and demonstrate successful past performance in catering. This procurement will result in a firm-fixed price contract, awarded based on criteria including price, past performance, and compliance with the PWS. Interested offerors must be registered in the System for Award Management (SAM.gov) and provide their SAM Cage code or DUNS number in their quotes. Questions are due by May 12, 2025, with final quotes due by May 16, 2025, and submissions must be made via email. The Ohio National Guard reserves the right to communicate with proposers for clarification without altering their proposals. This RFQ reflects a structured approach to acquiring catering services while adhering to federal regulations for procurement.
    Solicitation - W9136425QA038.pdf
    The document outlines a solicitation for catered meal services for the U.S. Army National Guard, specifically at Camp Grayling, Michigan, from May 31 to June 10, 2025. The Request for Proposal (RFP) emphasizes that the contract is set aside for Women-Owned Small Businesses (WOSB), promoting economic inclusivity. The solicitation details the delivery of hot buffet-style meals, initially for 10 heads on May 31, then expanding to 328 headcount for subsequent meals. The document lists essential contract conditions, including compliance with various federal regulations and specific clauses related to small business considerations, such as payment and subcontracting limitations. Furthermore, terms for delivery, invoicing, and performance monitoring are addressed, aligning with government procurement procedures. The structure includes sections for contact information, item schedules, and award conditions, ultimately guiding potential contractors on expectations and regulations they must adhere to. This RFP exemplifies the federal government's commitment to supporting small businesses while ensuring quality service delivery for military operations.
    Solicitation Amendment W9136425QA0380001 SF 30.pdf
    This document pertains to the amendment of a solicitation for catered meals at Camp Grayling, Michigan, involving changes in meal delivery details, quantity adjustments, and an extension of the solicitation closing date. The amendment corrects the delivery address to Building 242M Kitchen Rd., adjusts the required meals from 328 to 300 per meal for scheduled dates from May 31 to June 10, and modifies the response due date from May 16 to May 21, 2025, at 12 PM EDT. Other relevant requirements specify the meals, including a specific headcount and a request for vegetarian options. It also includes updates to the Performance Work Statement (PWS) documentation, such as adding and removing contract documents and altering page counts. All other terms and conditions of the original solicitation remain unchanged. This amendment ensures compliance with procurement guidelines while facilitating necessary adjustments for the catering services required by military activities.
    UPDATED PWS Camp Grayling (Solicitation) (003).docx
    The document outlines the Performance Work Statement (PWS) for catered meal services required by the Ohio Army National Guard at Camp Grayling, MI, emphasizing the responsibilities of the contractor. The contractor is tasked to provide a variety of healthy meals across multiple service dates, ensuring adherence to specific quality and safety standards as prescribed by Army regulations. It details meal components, such as hot buffet-style breakfast and dinner, and mandates the provision of necessary utensils and waste management supplies. The contract specifies compliance with health regulations, delivery expectations, quality control measures, and safety protocols, including harassment training and access to secured military facilities. Key stipulations include no meal service on US holidays unless stipulated, a structured approach to quality assurance, and explicit procedures regarding workforce management and regulatory compliance. The document further mandates the development of a quality control plan and adherence to specific performance standards as outlined in the Performance Requirements Summary. Security protocols for contractor personnel are also emphasized to mitigate potential risks. Overall, this PWS reinforces the government's focus on organized meal service delivery, compliance with military standards, and accountability within contract execution.
    Wage Determinations Crawford County MI (Camp Grayling).docx
    The U.S. Department of Labor's Wage and Hour Division has published a Wage Determination (No. 2015-4873, Revision No. 28) under the Service Contract Act. The document specifies required minimum wage rates for federally contracted services, emphasizing that contractors must pay workers according to Executive Orders 14026 and 13658, which set hourly rates of at least $17.75 and $13.30 respectively, depending on contract execution dates. Coverage includes various occupations in Michigan, detailing wage rates and required fringe benefits across a range of fields such as administrative support, automotive services, food preparation, and healthcare. Contractors are mandated to provide benefits such as health and welfare compensation and vacation time, with specific protections under Executive Order 13706 for paid sick leave. The determination also describes the process for classifying any unlisted job roles and ensuring compliance with payment conditions. This document is essential for contractors engaged with federal government contracts, ensuring adherence to labor standards and worker rights, thereby promoting fair compensation practices.
    Lifecycle
    Title
    Type
    Catered Meals at Camp Grayling, MI, 31 May - 10 June
    Currently viewing
    Solicitation
    Similar Opportunities
    Catered Meals for the Montana Army National Guard Warrior Wellness Program
    Dept Of Defense
    The Department of Defense, through the Montana Army National Guard (MTARNG), is seeking proposals for catered meals as part of the Warrior Wellness Program at Fort Harrison, Montana. The contractor will be responsible for providing high-quality, nutritionally balanced meals, including breakfast, lunch, dinner, and snacks, for up to 90 personnel per meal, adhering to specific dietary standards and quality requirements. This procurement is crucial for supporting the wellness and training of military personnel, with a performance period from January 16 to January 30, 2026. Interested small businesses must submit their quotes by December 19, 2025, at 1300 MDT, and are required to provide a 14-day sample menu along with their proposals. For further inquiries, contact John Gottsch at john.e.gottsch.civ@army.mil or Mike Davies at michael.davies5.civ@army.mil.
    FY 26 RTI Catering
    Dept Of Defense
    The Department of Defense, specifically the Illinois Army National Guard, is soliciting proposals for catering services to provide prepared breakfast, lunch, and dinner meals for the 129th Regiment during training events from January 2 to September 25, 2026. The contract, valued at approximately $9 million, requires the selected vendor to deliver meals to designated locations, including the IMA DFAC at Camp Lincoln and Lincoln Land Community College, adhering to strict delivery protocols and food safety standards. This procurement is crucial for ensuring that military personnel receive nutritious meals during their training, with specific dietary needs and meal counts outlined in the solicitation documents. Interested vendors should direct inquiries to Stephanie Maley at stephanie.c.maley.civ@army.mil or Donald Piper at donald.g.piper6.mil@army.mil, and must comply with the submission deadlines and requirements detailed in the solicitation.
    Arkansas Army National Guard Meals 142nd
    Dept Of Defense
    The Department of Defense, specifically the Arkansas Army National Guard, is seeking qualified small businesses to provide catered meals for soldiers at Fort Chaffee, Fort Smith, Arkansas, during two periods: January 10-24, 2026, and March 19-April 2, 2026. The contractor will be responsible for supplying all food, labor, and supervision for breakfast and dinner services, adhering to military and food safety standards, and ensuring the cleanliness of the dining facility. This procurement is crucial for supporting the nutritional needs of soldiers during training exercises, with a total estimated value of the contract based on the best value evaluation criteria, including price and past performance. Interested vendors must submit their quotes by 1:00 P.M. Central Time on December 17, 2025, and can direct inquiries to Leonard Roberson at leonard.d.roberson.civ@army.mil or by phone at 520-708-4436.
    Salt Lake City Military Entrance Processing Station Noon Meals
    Dept Of Defense
    The Department of Defense, through the Department of the Army, is soliciting quotes from qualified vendors to provide noon meals for applicants at the Salt Lake City Military Entrance Processing Station (MEPS). The contract requires the provision of boxed meals, specifically submarine sandwiches and accompanying items, adhering to strict food safety and sanitation standards, with service expected Monday through Friday, and some Saturdays, excluding holidays and training days. This procurement is crucial for supporting the nutritional needs of Armed Forces applicants during their processing, ensuring they receive adequate meals in a timely manner. Interested vendors, particularly Women-Owned Small Businesses, must submit their quotes by December 23, 2025, with a total estimated award amount of $47,000,000.00 for the contract period, which includes a base year and two one-year options. For further inquiries, vendors can contact Adam Buchert at adam.p.buchert.civ@army.mil or Tara E. Glass at tara.e.glass.civ@mail.mil.
    SCARNG Catered Meals ISO 1-151st FY26 AT McEntire JNGB
    Dept Of Defense
    The Department of Defense, through the South Carolina Army National Guard (SCARNG), is soliciting proposals from qualified small businesses to provide hot catered meals for the 1-151st Annual Training event scheduled from February 20 to March 5, 2026. The contract, valued at up to $9 million, requires the delivery of breakfast, lunch, and dinner to multiple locations in South Carolina, including McEntire JNGB and North Aux Airfield, while adhering to strict food safety regulations set by the South Carolina Department of Agriculture. Interested vendors must ensure compliance with federal regulations for small business set-asides and submit their quotes, along with required documentation, to the primary contact, Kevin Esber, at kevin.j.esber.mil@army.mil by the specified deadlines, with all submissions due by January 8, 2025, for past performance questionnaires.
    VTARNG RTI Full Food Service JAN - JUN 2025
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army, is seeking qualified small businesses to provide full food service support for training courses at the Vermont Regional Training Institute from January to June 2025. The procurement includes delivering hot meals and light cleaning services across multiple periods, with specific quantities outlined for breakfast, lunch, and dinner throughout the contract duration. This opportunity is crucial for ensuring that service members receive adequate nutrition during their training, reflecting the government's commitment to supporting small businesses in federal contracting. Interested parties must submit their quotes by December 19, 2024, and can direct inquiries to Kathleen O'Neill at kathleen.b.oneill.civ@army.mil or Donald Luby at donald.j.luby.civ@army.mil.
    FY26 Class 1 Rations (VANG)
    Dept Of Defense
    The Virginia Army National Guard (VAARNG) is preparing to issue a Request for Quote (RFQ) for the procurement of raw subsistence and rations to support various training activities throughout the Commonwealth of Virginia. This contract will require the selected vendor to provide all necessary personnel, equipment, tools, materials, and supervision for the delivery of meal kits and subsistence items, which will be awarded as a single-award Indefinite Delivery Contract (IDC) with specific delivery orders issued during the contract's duration. The procurement is classified under NAICS code 311991 for Perishable Prepared Food Manufacturing and is open to both large and small businesses. Interested vendors should note that the RFQ is expected to be posted on the System for Award Management (SAM) website around November 19, 2025, with quotes due by December 19, 2025. For further inquiries, vendors can contact David A. Pickard at david.a.pickard.civ@army.mil.
    DFAC Service, Camp Murray, WA
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking responses from qualified vendors for Weekend Dining Facility Services at Camp Murray, Washington. The anticipated requirement includes providing lunch meals for three consecutive days each month, encompassing setup, preparation, cooking, and cleanup, all in compliance with DoD and Air Force nutritional standards. This service is crucial for maintaining the dietary needs of personnel at the 194th Wing, Washington Air National Guard, with food supplied by the 194th Wing Force Support Squadron. Interested parties must submit their responses, including company information and capabilities, by January 30, 2026, at 4:00 PM, to the 194th Contracting Office via email at 194.wg.fal.msc.contracting@us.af.mil. This opportunity is set aside for small businesses under the SBA guidelines.
    RTI 13M Schoolhouse Meals
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is soliciting proposals for the RTI 13M Schoolhouse Meals contract, which involves providing three daily meals for scheduled training at the Regional Training Institute in Sioux Falls, South Dakota. The contractor will be responsible for all personnel, equipment, tools, materials, supervision, and quality control necessary to deliver meal services from April 16th to November 20th, 2026. This service is crucial for supporting the training operations at the institute, and the contract will be awarded as a Firm Fixed Price under a Total Small Business Set-Aside. Interested vendors must submit their quotes via email by January 7th, 2026, and all inquiries should be directed to Andrew Kennedy by December 11th, 2025, with responses expected by December 17th, 2025.
    W912L725RA007 SMYRNA DFAC SOLICITATION 2026-2031
    Dept Of Defense
    The Department of Defense, through the Department of the Army, is soliciting proposals for dining facility services at the Smyrna Training Site for the Tennessee National Guard, under solicitation number W912L725RA007. The contract, which is a total small business set-aside, requires the contractor to provide comprehensive food services, including meal preparation, serving, and management, while adhering to strict sanitation and security standards. This five-year firm-fixed-price contract includes a one-year base period and four optional one-year extensions, with services expected to commence in February 2026. Proposals are due by December 22, 2025, at 11:00 AM CST, and interested parties should direct inquiries to Rhonda Lien at rhonda.m.lien.civ@army.mil.