354th Military Police Company Lodging and Meals
ID: W15QKN25Q0013Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-PICAPICATINNY ARSENAL, NJ, 07806-5000, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRAINING AIDS (6910)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/855b6585373b49208a3b9f349e024350/view
Timeline
    Description

    The Department of Defense, through the Army Contracting Command, is seeking proposals for lodging and meal services for the 354th Military Police Company during their active duty mobilization from May 3 to May 6, 2025, in Saint Charles, Missouri. The procurement requires the provision of 57 room nights and meals for 34 service members, including breakfast, lunch, and dinner, while adhering to federal regulations and per diem rates. This opportunity is a Total Small Business Set-Aside, emphasizing the importance of supporting small businesses in federal contracting. Interested vendors must submit their quotes by April 24, 2025, at 10:00 AM EST, and can direct inquiries to Stacey Conner at stacey.r.conner.civ@army.mil or Stephanie Kless at stephanie.g.kless.civ@army.mil.

    Point(s) of Contact
    Stacey Conner
    stacey.r.conner.civ@army.mil
    Stephanie Kless
    stephanie.g.kless.civ@army.mil
    Files
    Title
    Posted
    25Q0013 RFQ Lodging and Meals 354th.pdf
    The U.S. Army Contracting Command has issued Request for Quotation (RFQ) W15QKN-25-Q-00013 to solicit quotes for lodging and meals for the 354TH Military Police Company from May 3 to May 6, 2025. This Small-Business Set-Aside opportunity requires vendors to provide lodging for 57 rooms and 306 meals across breakfast, lunch, and dinner. All proposals must comply with the Federal Acquisition Regulation (FAR) guidelines, including required registrations in the System for Award Management (SAM) and Wide Area Workflow for payment processing. Proposals will be evaluated based on the Lowest Price Technically Acceptable (LPTA) method, requiring vendors to submit comprehensive technical information, including facility certifications and pricing for each contract line item (CLIN). All quotes must be submitted by April 24, 2025, at 10:00 AM EST. Vendors must not exceed the government’s travel per diem rates and include all applicable taxes and fees in their pricing. The document outlines the proposal structure, evaluation criteria, submission timeline, and regulatory clauses to ensure compliance throughout the process. Overall, the solicitation addresses the Army's need for effective lodging and meal services while promoting small business participation in federal contracting.
    Attachment 0001 Statement of Work (SOW).pdf
    The Statement of Work (SOW) outlines the requirements for a non-personal services contract to provide lodging and meals for the 354th Military Police Company during their active duty mobilization from May 3 to May 6, 2025, in St. Charles, MO. The contractor is responsible for all necessary personnel and services to accommodate 34 military service members with lodging located within a 30-mile radius of the unit's home station. The contract details the provision of 57 rooms, ensuring adequate amenities and adherence to per-diem rates set by government regulations. Meals are also required, with specific dietary accommodations and guidelines according to Army regulations. Health, safety, and security protocols are emphasized, including the need for safe lodging conditions, food preparation standards, and appropriate security measures. The contractor must comply with local laws and various regulations. Invoicing is governed by the Wide Area Workflow system, and the government retains the right to cancel reservations with a 48-hour notice. This document serves to ensure that the lodging and meals for military personnel meet Government standards while providing detailed roles and responsibilities for all parties involved in the contract execution.
    Attachment 0002 SoW Enclosure 01.pdf
    The Statement of Work (SOW) outlines lodging and meal requirements for the 354th Military Police Company for an event occurring from May 3 to May 6, 2025. A total of 57 room nights will be utilized, with accommodations comprising 2 single rooms and 17 double rooms on the nights of May 3, 4, and 5, 2025. Checkout is scheduled for May 6, 2025. Meal provisions include breakfast, lunch, and dinner for 34 individuals over the course of the event. Breakfasts will be provided on May 4, 5, and 6, while lunches are scheduled for May 3, 4, and 5, and dinners on May 3, 5, and 6, 2025. This file serves as a detailed request for proposal (RFP) regarding accommodation and meal services, highlighting the logistical needs for a federal military event, ensuring proper planning and resource allocation to support the personnel involved. The structured breakdown of lodging and meals supports efficient budgeting and execution of the event's requirements.
    Attachment 0003 Questions and Answers.pdf
    The document outlines the requirements and guidelines for a new lodging contract related to an upcoming event hosted by a federal agency. Key points include that a tax exemption certificate will be provided upon award, and a complete rooming list will be issued shortly thereafter. Dates for the event are non-flexible, and only full room quotes are acceptable. The contractor is responsible for payment to the hotel, with reimbursement from the government. On-site presence by hotel staff is required, and no transportation for guests will be needed. Meal provisions must be included, with preferences for dining at the hotel, and dietary requirements will be communicated post-award. Guests will not pay for meals, and parking must be provided on-site without additional charges. The anticipated decision on the contract award is expected within three business days from the contract performance start date. Safety considerations are emphasized, including security for accessibility and low-crime areas. Overall, the document presents clear operational expectations for the lodging contractor within the framework of government procurement standards.
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    354th Military Police Company Lodging and Meals
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    Combined Synopsis/Solicitation
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