Sources Sought: Hematology Laboratory Analyzers for two Service Units @ Great Plain Area - Indian Health Service
ID: IHS1511709Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

ANALYSIS INSTRUMENTS, MEDICAL LABORATORY USE (6632)

Set Aside

Indian Economic Enterprise (IEE) Set-Aside (specific to Department of Interior and Indian Health Services) (IEE)

Original Source

https://sam.gov/opp/2e27fb056dfe45a2acdcc671e5da26ae/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service (IHS), is seeking qualified vendors to provide hematology laboratory analyzers and associated services for the Pine Ridge and Rosebud Comprehensive Health Care Facilities in South Dakota. The procurement includes two Sysmex XN450 analyzers for the Rosebud Service Unit and a combination of one XN550 and one XN450 analyzer for the Pine Ridge Service Unit, along with necessary reagents, maintenance, and support services. This initiative aims to enhance healthcare quality for tribal members by ensuring efficient laboratory operations and compliance with federal standards. Interested parties must submit their capability statements by July 29, 2025, to Ashleigh Yazzie at ashleigh.yazzie@ihs.gov, referencing Sources Sought Number IHS1511709, as this notice is for market research purposes only and does not constitute a solicitation.

    Files
    Title
    Posted
    03. SOW GPA IHS PR-RB Hematology_2025.docx
    The Statement of Work (SOW) outlines a federally funded project focused on the provision of hematology analyzers, reagents, and maintenance services for the Pine Ridge and Rosebud IHS Hospitals. The contract requires the installation of one XN-550 and one XN-450 analyzer at Pine Ridge, along with two XN-450 analyzers at Rosebud, with operations set to be completed within 60 days post-award. Key contractor responsibilities include ensuring the analyzers meet specified operational standards, providing comprehensive training, technical support, and maintenance services. The analyzers must be new, capable of automated Complete Blood Count testing, and interface with laboratory systems, enabling efficient patient data management. Additional provisions include reagent supply schedules, a service agreement with a 98% operational uptime guarantee, and compliance with federal standards for laboratory testing. A notable feature is the vendor's commitment to continuous support through a 24/7 hotline. Overall, this project seeks to enhance hematology services in these facilities, adhering to quality standards while prioritizing effective operational management and clinical support.
    IHS IEE Representation Form.pdf
    The Department of Health & Human Services' Indian Health Service has issued a self-certification form related to the Buy Indian Act, allowing firms to identify themselves as “Indian Economic Enterprises” when responding to solicitations. This certification must be established at the time of the offer, contract award, and throughout the contract's duration. Should the enterprise's status change during these periods, immediate notification to the Contracting Officer is obligatory. Documentation may be required, and any false information can result in significant penalties under U.S. law. The form includes a representation section for the Offeror to confirm compliance with the Act and requires details such as the owner's name, business name, and DUNS number. This initiative underscores the federal government’s commitment to supporting Indigenous businesses through set-aside contracts, ensuring accountability and adherence to eligibility requirements throughout the contractual process.
    Sources Sought_IHS1511709_Hematology Equipment_Cost Per Test.docx
    The Indian Health Service (IHS) has issued a Sources Sought Notice for acquiring laboratory equipment and services for the Great Plains Indian Health Service, specifically targeting offerings for the Rosebud and Pine Ridge Comprehensive Health Care Facilities. The notice focuses on gathering market research to identify potential Indian Small Businesses Economic Enterprises (ISBEE) and Indian Economic Enterprises (IEE) capable of providing Sysmex hematology analyzers. The expected delivery timeline is 45 days post-award, with potential option periods extending through 2030. Key requirements include two Sysmex XN450 analyzers for the Rosebud Service Unit and a combination of XN550 and XN450 analyzers for Pine Ridge, along with all necessary support services and reagents. Interested vendors are requested to submit detailed capability statements by July 29, 2025, outlining their qualifications, company information, and relevant procurement capabilities. The notice emphasizes that this is solely for informational purposes and does not constitute a solicitation or commitment from the IHS to award contracts, aiming to assess the market's readiness for this future procurement. This process highlights IHS's initiative to improve healthcare quality for tribal members while potentially fostering economic growth within Indian communities.
    Similar Opportunities
    Reagents, Stains, and other Laboratory Supplies
    Buyer not available
    The Indian Health Service (IHS) is conducting market research to identify potential sources for the procurement of reagents, stains, and other laboratory supplies for the Inscription House Health Center located in Shonto, Arizona. This sources sought notice aims to gather information from interested parties to inform the contracting office's acquisition strategy, including considerations for competition and set-asides, particularly for Indian-owned economic enterprises. The selected suppliers will play a crucial role in supporting healthcare services within the community by providing essential laboratory supplies. Interested vendors are invited to submit their qualifications and capabilities by December 15, 2025, at 1:00 pm EDT to Charity Yellowhair-Gilbert at charity.yellowhair-gilbert@ihs.gov, ensuring they are registered in the System for Award Management (SAM) and include necessary documentation, including the IHS IEE Representation Form if applicable.
    Toner Cartridges
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified vendors to provide various toner cartridges for the Rosebud IHS Hospital located in Rosebud, South Dakota. This procurement is part of a Sources Sought Notice (IHS-SS-26-1521396) aimed at gathering information to identify Indian Small Businesses Economic Enterprises (ISBEE), Indian Economic Enterprises (IEE), or other small businesses that can fulfill this requirement, with the potential for a set-aside acquisition. The anticipated NAICS code for this procurement is 325992, and the contract will be a firm fixed-price purchase order, requiring delivery within 60 days from the award date. Interested parties must submit their capability statements via email to Jarrod Cole at jarrod.cole@ihs.gov by December 09, 2025, at 11:00 a.m. Central Time, ensuring the Sources Sought Number is included in the subject line.
    Blanket Purchase Agreement (BPA) - Miscellaneous D-dimer test kits
    Buyer not available
    The Indian Health Service (IHS) is seeking sources for a Blanket Purchase Agreement (BPA) for miscellaneous D-dimer test kits, aimed at fulfilling a government requirement within the Navajo Area Indian Health Service. This procurement is part of a market research initiative to identify potential suppliers capable of providing these in-vitro diagnostic substances, which are crucial for medical testing and patient care. Interested vendors must submit their qualifications, including company profiles and capability statements, by December 8, 2025, to William Lee at William.Lee@ihs.gov, with the subject line “SS-SRSU-26-0005.” Participation in this sources sought notice is voluntary, and the government will not assume any financial responsibility for costs incurred in response to this request.
    KHC BIOMERIEUX SUPPLIES
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking to negotiate a non-competitive firm-fixed-price contract for supplies from Biomerieux, Inc. This procurement involves the BioFire RP2.1 Panel and Filmarray GI Panel, which are essential for the Laboratory Department at the Kayenta Health Center in Kayenta, Arizona. These diagnostic supplies play a crucial role in supporting healthcare services within the Navajo Area Indian Health Service. Interested parties other than Biomerieux, Inc. may submit a capability statement to Daisha Richards at Daisha.Richards@ihs.gov by 10:00 AM EST on December 17, 2025, although the government is not obligated to respond to submissions. The contract will span a base year plus four option years, and eligibility requirements include compliance with the Indian Economic Enterprise definition as outlined in the IHS guidelines.
    RBH MSystem
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service's Great Plains Area, has awarded a contract for the RBH MSystem, which involves licensing fees for software related to the Property & Supply Departments Inventory system at the Rosebud Indian Health Service in South Dakota. This procurement aims to enhance inventory management capabilities, ensuring efficient tracking and management of supplies critical to healthcare delivery in the region. The software is essential for maintaining operational efficiency within the health service, directly impacting the quality of care provided to the community. For further inquiries, interested parties can contact Andrea Whipple at andrea.whipple@ihs.gov or by phone at 605-747-0402.
    Firm Fixed-Price, Non-Personal Service Type, Commercial Item to provide Licensing, Maintenance, and Support for IHS Great Plains Areawide Laboratory Information Systems. Period of Performance: 01/01/2025 - 12/31/2025.
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified firms to provide licensing, maintenance, and support for the Great Plains Areawide Laboratory Information Systems, with a contract period from January 1, 2025, to December 31, 2025. The procurement aims to establish a comprehensive solution that includes middleware support, compatibility with existing HL7 interfaces, and ongoing training and maintenance services to enhance clinical operations across IHS service units. This initiative is crucial for ensuring effective data exchange and standardization in healthcare technology within the Great Plains Area. Interested parties should respond to the Sources Sought notice by submitting their company information to David Jones at david.jones@ihs.gov, and must be registered in the System for Award Management (SAM) to be eligible for future contracts.
    SOURCES SOUGHT NOTICE: Proficiency Testing Program
    Buyer not available
    The Indian Health Service (IHS) is conducting market research to identify potential sources for proficiency test survey kits and proficiency testing services required for the continuing accreditation of Clinical Laboratory services at the Kayenta Health Center in Kayenta, Arizona. This opportunity is aimed at ensuring compliance with Clinical Laboratory Improvement Amendments (CLIA) requirements and maintaining enrollment in relevant programs. Interested parties are invited to submit their qualifications, including company profiles and capability statements, by December 10, 2025, to Flora Washington at flora.washington@ihs.gov. This notice is not a solicitation, and participation is voluntary; however, all interested vendors must be registered in the System for Award Management (SAM) to be eligible for future contracts.
    Notice of Intent - Xpert Xpress CoV-2/Flu/RSV plus
    Buyer not available
    The Indian Health Service, specifically the Navajo Area Indian Health Service, intends to negotiate a sole-source contract with Cepheid Inc. for the procurement of Xpert Xpress CoV-2/Flu/RSV Plus test kits. This procurement is aimed at ensuring the availability of diagnostic tests that are compatible with the GeneXpert instrument, which is critical for effective health management in the region. The contract will cover a base period from January 1, 2026, to December 31, 2026, with four additional option periods extending through December 31, 2030. Interested vendors who believe they can meet the requirements are invited to submit a capability statement by 10:00 AM (MST) on December 11, 2025, to Dallas Begay at dallas.begay@ihs.gov.
    Intent to Sole Source to Ortho Clinical Diagnostics
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a sole source contract to Ortho Clinical Diagnostics for the renewal of a cost-per-test/lease agreement for two Vitros XT 7600 Integrated Chemistry systems at the Chinle Comprehensive Health Care Facility Laboratory Department in Arizona. This procurement is critical to ensure uninterrupted laboratory services that directly impact patient care, as the facility is already equipped with the analyzers and staff trained on their operation. The contract period is set from January 1, 2026, to December 31, 2026, with two optional one-year extensions, and interested parties may contact Nora Nutlouis at nora.nutlouis@ihs.gov or 928-725-9806 for further information. Responses to this notice must be submitted by the specified deadline to be considered for any future competitive procurement decisions.
    Notice of Intent - KHC - various supplies for Ortho Vision Swift Analyzer
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area Indian Health Service, intends to negotiate a non-competitive firm-fixed-price contract with Ortho-Clinical Diagnostics, Inc. for various supplies related to the Ortho Vision Swift Blood banking analyzers at the Kayenta Health Center in Arizona. The procurement aims to secure essential supplies for performing blood typing, antibody screens, and crossmatches on patient samples and blood units, ensuring direct patient safety and care. This contract is crucial for maintaining the operational efficiency of the health center's blood banking services over a one-year period, from January 1, 2025, to December 31, 2025. Interested parties other than Ortho-Clinical Diagnostics, Inc. may submit capability statements to Jerlyn Begay at jerlyn.begay@ihs.gov by 1:00 PM EST on December 24, 2024, although the government is not obligated to respond to submissions.