Sources Sought: Hematology Laboratory Analyzers for two Service Units @ Great Plain Area - Indian Health Service
ID: IHS1511709Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

ANALYSIS INSTRUMENTS, MEDICAL LABORATORY USE (6632)

Set Aside

Indian Economic Enterprise (IEE) Set-Aside (specific to Department of Interior and Indian Health Services) (IEE)

Original Source

https://sam.gov/opp/2e27fb056dfe45a2acdcc671e5da26ae/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service (IHS), is seeking qualified vendors to provide hematology laboratory analyzers and associated services for the Pine Ridge and Rosebud Comprehensive Health Care Facilities in South Dakota. The procurement includes two Sysmex XN450 analyzers for the Rosebud Service Unit and a combination of one XN550 and one XN450 analyzer for the Pine Ridge Service Unit, along with necessary reagents, maintenance, and support services. This initiative aims to enhance healthcare quality for tribal members by ensuring efficient laboratory operations and compliance with federal standards. Interested parties must submit their capability statements by July 29, 2025, to Ashleigh Yazzie at ashleigh.yazzie@ihs.gov, referencing Sources Sought Number IHS1511709, as this notice is for market research purposes only and does not constitute a solicitation.

    Files
    Title
    Posted
    03. SOW GPA IHS PR-RB Hematology_2025.docx
    The Statement of Work (SOW) outlines a federally funded project focused on the provision of hematology analyzers, reagents, and maintenance services for the Pine Ridge and Rosebud IHS Hospitals. The contract requires the installation of one XN-550 and one XN-450 analyzer at Pine Ridge, along with two XN-450 analyzers at Rosebud, with operations set to be completed within 60 days post-award. Key contractor responsibilities include ensuring the analyzers meet specified operational standards, providing comprehensive training, technical support, and maintenance services. The analyzers must be new, capable of automated Complete Blood Count testing, and interface with laboratory systems, enabling efficient patient data management. Additional provisions include reagent supply schedules, a service agreement with a 98% operational uptime guarantee, and compliance with federal standards for laboratory testing. A notable feature is the vendor's commitment to continuous support through a 24/7 hotline. Overall, this project seeks to enhance hematology services in these facilities, adhering to quality standards while prioritizing effective operational management and clinical support.
    IHS IEE Representation Form.pdf
    The Department of Health & Human Services' Indian Health Service has issued a self-certification form related to the Buy Indian Act, allowing firms to identify themselves as “Indian Economic Enterprises” when responding to solicitations. This certification must be established at the time of the offer, contract award, and throughout the contract's duration. Should the enterprise's status change during these periods, immediate notification to the Contracting Officer is obligatory. Documentation may be required, and any false information can result in significant penalties under U.S. law. The form includes a representation section for the Offeror to confirm compliance with the Act and requires details such as the owner's name, business name, and DUNS number. This initiative underscores the federal government’s commitment to supporting Indigenous businesses through set-aside contracts, ensuring accountability and adherence to eligibility requirements throughout the contractual process.
    Sources Sought_IHS1511709_Hematology Equipment_Cost Per Test.docx
    The Indian Health Service (IHS) has issued a Sources Sought Notice for acquiring laboratory equipment and services for the Great Plains Indian Health Service, specifically targeting offerings for the Rosebud and Pine Ridge Comprehensive Health Care Facilities. The notice focuses on gathering market research to identify potential Indian Small Businesses Economic Enterprises (ISBEE) and Indian Economic Enterprises (IEE) capable of providing Sysmex hematology analyzers. The expected delivery timeline is 45 days post-award, with potential option periods extending through 2030. Key requirements include two Sysmex XN450 analyzers for the Rosebud Service Unit and a combination of XN550 and XN450 analyzers for Pine Ridge, along with all necessary support services and reagents. Interested vendors are requested to submit detailed capability statements by July 29, 2025, outlining their qualifications, company information, and relevant procurement capabilities. The notice emphasizes that this is solely for informational purposes and does not constitute a solicitation or commitment from the IHS to award contracts, aiming to assess the market's readiness for this future procurement. This process highlights IHS's initiative to improve healthcare quality for tribal members while potentially fostering economic growth within Indian communities.
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