Yellow Ribbon for 1-265 ADA 7 DEC 2025
ID: W911YN25QA035Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M2 USPFO ACTIVITY FL ARNGST AUGUSTINE, FL, 32085-1008, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/17cb176224d846299f1d9212a0188cdf/view
Timeline
    Description

    The Department of Defense, specifically the Florida Army National Guard (FLARNG), is seeking proposals from qualified small businesses for the Yellow Ribbon Pre-Deployment Event for the 1-265 ADA, scheduled for December 7, 2025, in Daytona Beach, Florida. The contractor will be responsible for managing event logistics, including catering for approximately 420 guests, securing event space, providing audio/visual services, and arranging lodging for 65 individuals within 10 miles of the venue. This event is crucial for supporting military personnel and their families during deployment transitions, emphasizing community resources and reintegration support. Interested parties must submit their proposals electronically by July 22, 2025, and can contact Thomas Fazio at thomas.p.fazio.civ@army.mil or 904-823-0551 for further information.

    Files
    Title
    Posted
    Combined Synopsis Solicitation YR 1-265ADA.pdf
    The document constitutes a Request for Quote (RFQ) for the Yellow Ribbon Pre-Deployment Event for the 1-265 ADA on December 7, 2025, covering catering, event space, audio/visual services, and lodging arrangements. The RFQ is designated W911YN25QA035, targeted exclusively at small businesses under a size standard of $35 million, and follows federal acquisition regulations. Proposals must be submitted electronically by July 22, 2025, and should outline pricing in accordance with specified Contract Line-Item Numbers (CLINs). The contractor must ensure services meet specified requirements, including catering for 420 guests and lodging for 65 individuals near the event venue. The document emphasizes compliance with federal contract terms, including electronic invoicing through the Wide Area Workflow (WAWF) system. Specific provisions regarding the contractor's responsibilities and government oversight are outlined, as well as clauses for anti-trafficking, labor standards, and far-reaching implications for subcontracts. This RFQ illustrates the government's commitment to securing quality services for military personnel while fostering small business engagement in federal contracting, reflecting adherence to statutory and regulatory frameworks governing public procurement.
    PWS - event - catering - lodging 1-265 ADA 7DEC25.pdf
    The Florida Army National Guard (FLARNG) is organizing a Yellow Ribbon Pre-Deployment Event on December 7, 2025, in Daytona Beach, FL, aimed at supporting Soldiers and their families during deployment transitions. This single-day event will cater to approximately 420 guests, providing resources, benefits information, and reintegration support. The contractor selected will manage event logistics, including lodging, event space, catering, and audio/visual services, ensuring adherence to strict requirements. Catering will include a hot, buffet-style breakfast with specific dietary restrictions, while the event space must feature multiple rooms for assembly and workshops, with necessary AV equipment. Accommodations must be within 10 miles of the venue and comply with ADA standards, providing non-smoking rooms with essential amenities. Attendees requiring lodging will need rooms on December 6 and December 7. The aim of these requirements is to create a supportive environment for military families during the deployment cycle, emphasizing the importance of community resources and ensuring a smooth experience for attendees. The detailed specifications reflect the importance of organizational standards and safety within government contracting processes. Overall, the event underscores the commitment of FLARNG to facilitate effective reintegration for military families.
    Lifecycle
    Title
    Type
    Yellow Ribbon for 1-265 ADA 7 DEC 2025
    Currently viewing
    Combined Synopsis/Solicitation
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