Copier and Printers Services at WEHC
ID: 75H70525R00004Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEBEMIDJI AREA INDIAN HEALTH SERVICEBEMIDJI, MN, 56601, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

MISCELLANEOUS OFFICE MACHINES (7490)

Original Source

https://sam.gov/opp/218c4dc1b91a46089afadfbf9cea1c65/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is soliciting proposals for copier and printer services at the White Earth Health Center in Ogema, Minnesota. This procurement aims to lease and maintain printers and copiers, ensuring reliable operational support for healthcare services, with a contract structured as a firm-fixed price arrangement that includes a base year and four optional extension years. The selected contractor will be responsible for providing necessary consumables and maintenance, excluding paper, while adhering to federal regulations, including accessibility standards. Proposals are due by February 18, 2025, at 2:00 PM CST, and interested parties must submit their bids along with the required Indian Economic Enterprise certification to Mary Simon at Mary.Simon2@ihs.gov or Winona Kitto at winona.kitto@ihs.gov.

    Point(s) of Contact
    Mary Simon
    Mary.Simon2@ihs.gov
    Winona Kitto
    winona.kitto@ihs.gov
    Files
    Title
    Posted
    75H70525R00004 Copier Printer Service WEHC.pdf
    The document is a Request for Proposal (RFP) issued by the Indian Health Service for copier and printer leasing and maintenance services at the White Earth Health Center and associated clinics. The contract is structured as a firm-fixed price arrangement with a base year and four optional extension years, reflecting a commitment to consistent support for healthcare equipment. The contractor is expected to provide necessary consumables and maintenance, excluding paper. Services include preventive maintenance, equipment repair, and monthly usage reporting. The solicitation emphasizes compliance with federal regulations, including accessibility standards under Section 508 of the Rehabilitation Act, ensuring all equipment meets specified performance criteria. Payment procedures are outlined, requiring electronic submission of invoices through the U.S. Department of the Treasury's Invoice Processing Platform. Offerors must also comply with various federal acquisition regulations that enforce ethical standards and mandates, including equal opportunity laws and restrictions on certain foreign relationships. Overall, the RFP underscores the government's intent to secure reliable maintenance and operational efficiency for its medical equipment, prioritizing service quality and compliance with legal and procedural frameworks.
    IHS IEE Representation Form 75H70525R00004.pdf
    The document is an Indian Economic Enterprise Representation Form, issued by the Indian Health Service under the Buy Indian Act. It serves as self-certification for entities bidding on federal contracts, confirming their status as “Indian Economic Enterprises.” Offerors must prove their eligibility at the time of bid submission, contract award, and throughout the contract’s duration. If their status changes, they must promptly inform the Contracting Officer. Successful bidders must also be registered with the System for Award Management (SAM). False claims are subject to severe legal penalties. The representation section requires the Offeror to affirm whether they meet the “Indian Economic Enterprise” criteria, which includes maintaining at least 51% Indian ownership. Key details include the project title, solicitation number, and required certifications of eligibility. The document underscores the legal implications of misrepresentation and the importance of compliance within federal contracting processes related to Native American interests.
    Instruction to Offerors Letter 75H70525R00004.pdf
    The memorandum addresses the Request for Proposals (RFP) 75H70525R00004 for Printer Copier Services at the White Earth Health Clinic, due by February 18, 2025. This procurement is designated for Indian Economic Enterprises (IEE) and will result in a Firm Fixed Price contract, including a base period and four option years. Prospective contractors must submit a complete proposal, including specific forms (Standard Form 1449), detailed pricing, technical capability literature, and IEE certification, as the government intends to award without discussions. It is imperative for proposals to be clear, legible, and fully submitted via email, as incomplete submissions will not be considered. All documentation will be subject to the Privacy Act and retained by the Department of Health & Human Services (DHHS). Contacts for this procurement are provided for further inquiries. This notice reflects the government's effort to engage IEE contractors in providing necessary health services equipment while ensuring a structured procurement process.
    Lifecycle
    Title
    Type
    Copier and Printers Services at WEHC
    Currently viewing
    Solicitation
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