NCSU Dental X-Ray Machine
ID: 75H709-NC25Q-001Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEBILLINGS AREA INDIAN HEALTH SVCBILLINGS, MT, 59107, USA

NAICS

Irradiation Apparatus Manufacturing (334517)

PSC

IMAGING EQUIPMENT AND SUPPLIES: MEDICAL, DENTAL, VETERINARY (6525)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/0f9f68e271eb4f6f9e2f1e1feb275747/view
Timeline
    Description

    The Indian Health Service, specifically the Northern Cheyenne Service Unit, is seeking proposals for the procurement of a 3D Cone Beam X-Ray Machine, along with associated software, installation, and training services. This solicitation is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside, aimed at enhancing dental care capabilities while ensuring compliance with federal regulations. The new equipment is critical for improving image quality and patient care, as the existing machine has reached the end of its operational life. Interested vendors must submit their quotes by January 10, 2025, and direct any inquiries to Vincent Hansen at Vincent.Hansen@ihs.gov by December 2, 2024.

    Point(s) of Contact
    Vincent Hansen
    Vincent.Hansen@ihs.gov
    Files
    Title
    Posted
    A09 - Specs Template.pdf
    The document outlines the technical specifications for acquiring a 3D Cone Beam x-ray machine for the Dental Department at North Carolina State University (NCSU). The current panoramic machine has reached its end of life, compromising image quality and increasing patient exposure due to necessary retakes. The purchase of a new unit aims to enhance patient care and expand service capabilities. It includes installation and staff training on the new equipment. Key specifications emphasize compatibility with existing Dentrix and Dexis software, compatibility with the current x-ray room's dimensions of 8’5” x 7’4”, and the inclusion of InVivo 6 software for image integration. The machine is essential for producing high-quality radiology images for dental services while ensuring efficient utilization of space. Overall, the proposal reflects a strategic initiative to upgrade essential dental services, illustrating the commitment to enhancing patient care through modern technology while adhering to the specific requirements of government requests for proposals (RFPs) and funding initiatives.
    B01 - Addendum 2 RFQ 75H709-NC25Q-001 LPTA.pdf
    The document is a Request for Quote (RFQ) 75H709-NC25Q-001 from the Northern Cheyenne Service Unit of the Indian Health Service (IHS), targeting the procurement of a 3D Cone Beam X-Ray Machine and associated services. The solicitation is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside, aiming to promote competition while adhering to Federal Acquisition Regulations. The RFQ outlines specifications for items including a specific X-ray model, software, installation, and training, and it mandates that all quotes be submitted in a defined format by January 10, 2025. Contractors must comply with various requirements such as providing new equipment (no remanufactured items), adhering to Service Contract Act wage determinations, and ensuring IPv6 compatibility for any IT systems. The selection will be based on providing the lowest price for technically acceptable offers and ensuring compliance with all stipulated conditions. Furthermore, there are guidelines for electronic invoicing through the Invoice Processing Platform (IPP), emphasizing efficiency and transparency in financial transactions. The document underscores the government's commitment to enhancing healthcare infrastructure while engaging small businesses directly.
    B01 - RFQ 75H709-NC25Q-001 LPTA.pdf
    The Northern Cheyenne Service Unit of the Indian Health Service (IHS) is soliciting proposals through RFQ 75H709-NC25Q-001 for a Firm-Fixed Price Purchase Order to acquire a 3D Cone Beam X-Ray Machine, accompanying software, and installation services. This RFQ is set aside for Indian Small Business Economic Enterprises (ISBEEs) and requires compliance with the associated NAICS Code 334517. All quotes must be inclusive of costs, with only new equipment and parts allowed, explicitly excluding refurbished items or "Gray Market Goods." Proposals should include detailed technical descriptions, pricing, warranties, and compliance with relevant regulations, including adherence to wage determinations under the Service Contract Act. The evaluation will follow a Lowest Price, Technically Acceptable (LPTA) basis. The deadline for proposal submission is January 10, 2025, and inquiries must be directed by email by December 2, 2024. Furthermore, solutions provided must comply with IPv6 standards as mandated by OMB. Additionally, invoices will utilize the electronic invoicing system, Invoice Processing Platform (IPP). This solicitation highlights the government’s ongoing commitment to engage small businesses in the provision of necessary health equipment and services while ensuring rigorous compliance with federal regulations.
    B11 - IEE Representation.pdf
    The Indian Health Service’s document outlines the requirements for entities responding to solicitations under the Buy Indian Act, which aims to promote economic opportunities for Indian Economic Enterprises. Offerors must self-certify their status as an Indian Economic Enterprise, defined by specific criteria, at three critical points: when a bid is submitted, at the time of contract award, and throughout the contract's duration. Compliance with this self-certification is essential, and any changes in status must be reported promptly to the Contracting Officer. Additionally, successful Offerors are required to be registered in the System of Award Management (SAM). The document emphasizes that providing false information is a criminal offense and outlines the legal penalties for such actions. Overall, this notice serves as a formal guide to ensure that interested parties recognize their obligations under the Buy Indian Act while highlighting the importance of honesty in submissions for set-aside contracts.
    NCSU Dental Equipment and Room Pictures.pdf
    The document outlines a federal grant program aimed at enhancing community engagement and supporting local initiatives. It details eligibility criteria for applicants, specifying that organizations must have a proven track record in community service and collaboration. The grant seeks to fund projects that foster public participation, improve local facilities, and address community needs effectively. It emphasizes the importance of measurable outcomes and encourages innovative approaches to engagement. The application process involves submitting a proposal that outlines objectives, methodologies, and anticipated impacts within defined funding limits. Additionally, the document includes timelines for application submission and project implementation, underscoring the federal government’s commitment to enriching local communities through targeted financial support and capacity-building efforts. This initiative reflects the government's focus on empowering local entities to drive change and improve quality of life within their jurisdictions.
    NCSU Dental X Q and A.pdf
    The document addresses inquiries concerning the solicitation for a new dental X-ray machine at North Carolina State University (NCSU). It confirms that the procurement includes the removal of an existing Gendex GXDP-300 machine, which entails disconnecting and relocating the unit to a designated area on NCSU property, rather than disposal at a dump. Additionally, questions about the meaning of "Service" from the Indian Health Service (IHS) and potential extra charges for installation and setup are raised. Further, it clarifies that the currently installed X-ray machine indeed features capabilities akin to a CEPH arm. This communication is part of the federal RFP process, specifically for medical equipment upgrades, ensuring that all specifications and requirements are clearly defined for potential vendors to facilitate accurate bids and compliance with university standards.
    NCSU Dental X Q and A Updated.pdf
    The NCSU Dental X-Ray Machine project involves the removal and replacement of an obsolete Gendex GXDP-300 x-ray machine. The document confirms that the existing machine is bolted to the wall but can be moved, as there is adequate clearance. No specific federal or state regulations apply during the relocation, allowing for a straightforward disconnection, unbolting, and disposal of the old unit. The project requires the contractor to provide installation services for the new x-ray machine and clarify any additional installation fees. Overall, the solicitation emphasizes the need for the removal and safe disposal of the existing x-ray apparatus while ensuring a smooth transition to a new unit. This process aligns with government RFP standards for healthcare equipment upgrades and regulations for facility maintenance.
    RFQ 75H709-NC25Q-001 Provisions and Clauses.pdf
    This document outlines the federal acquisition regulations (FAR) and the Department of Health and Human Services Acquisition Regulations (HHSAR) incorporated in commercial purchase orders and contracts. It includes clauses by reference and full text, which dictate the terms and conditions of contracts, emphasizing compliance with various provisions of laws and executive orders. Key clauses address topics like the maintenance of the System for Award Management, contractual obligations regarding prohibitions on specific telecommunications services, and the importance of swift payments to small business subcontractors. Additionally, the document addresses preferences for Indian organizations and accessibility requirements for electronic information technology in accordance with Section 508. The goal is to ensure fairness in contracting processes and to support small businesses, including those owned by women, veterans, and economically disadvantaged individuals. Overall, this document serves as a regulatory framework that guides federal procurement practices and reinforces the government's commitments to equity and compliance.
    Lifecycle
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    NCSU Dental X-Ray Machine
    Currently viewing
    Combined Synopsis/Solicitation
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