ESGR Volunteer Training and Employee Recognition Dinner
ID: W91ZRU-25-Q-A006Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7MU USPFO ACTIVITY AK ARNGFORT RICHARDSON, AK, 99505-5800, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/539225b8c4e2463d8e113305b598c845/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Army's USPFO Activity in Alaska, is soliciting proposals for the rental of hotel conference facilities and catering services for the ESGR Volunteer Training and Employee Recognition Dinner scheduled for September 9-10, 2025, in Anchorage, Alaska. The requirements include accommodations for two separate events: a dinner for 60 guests and a lunch for 20 guests, along with necessary audiovisual support and buffet-style meals, as detailed in the Performance Work Statement (PWS). This procurement is significant as it honors the contributions of volunteers and employers supporting National Guard and Reserve members, emphasizing the government's commitment to recognizing community support for military service. Interested vendors must ensure their System for Award Management (SAM) registration is active and submit any questions by July 23, 2025, with the solicitation available electronically on the SAM website.

    Files
    Title
    Posted
    I.A.02. PWS and PRS ESGR Event PR#0012296742 updated.docx
    The Performance Work Statement (PWS) outlines requirements for the provision of volunteer training and employer recognition dinner services by the contractor for the Alaska ESGR Committee on September 9-10, 2025. The contractor's responsibilities include room rental, catering, and audio/visual services for events recognizing volunteer contributions and employer support of National Guard and Reserve members. Specific deliverables include buffet-style meals for 60 and 20 attendees, respectively, presentations with appropriate equipment, and table arrangements. Additional stipulations require compliance with security regulations, quality assurance standards, and contractor eligibility criteria. The contract mandates periodic inspections to ensure that performance meets predefined standards, with all deliverables expected to be met 100% of the time. This document reinforces government operational integrity by delineating contractor responsibilities in adhering to established guidelines while honoring the contributions of community members supporting military service members. The PWS emphasizes the importance of compliance, performance evaluation, and quality assurance throughout the contract period.
    Solicitation - W91ZRU25QA006.pdf
    The document outlines a federal solicitation for a Women-Owned Small Business (WOSB) to provide commercial products and services for the ESGR Volunteer Training and Employee Recognition Dinner scheduled for September 9-10, 2025. It details the requirements for two venues: one accommodating 60 guests for dinner and one for 20 guests for lunch, including specific setups and audiovisual needs in accordance with the Performance Work Statement (PWS). Catering services are specified for both events, with a firm fixed price arrangement. Key elements include the timeline for submissions, contact information for inquiries, and various clauses such as contract terms and conditions, inspection, acceptance locations, and payment processes. The proposal also emphasizes compliance with federal acquisition regulations and mandates related to small business participation. The document structurally provides contact particulars, the scope of services required, delivery schedules, and contracting officer information alongside significant legal and regulatory requirements. This serves to ensure transparent bidding and encompass necessary compliance measures for contractors engaging with federal operations, underscoring the federal government's commitment to fostering small business initiatives.
    Lifecycle
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    ESGR Volunteer Training and Employee Recognition Dinner
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