6640--Capital Purchase of laboratory solvent recycling and distillation system for Muskogee VA Medical Center
ID: 36C25925Q0221Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

All Other Miscellaneous Chemical Product and Preparation Manufacturing (325998)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/opp/887075f68aed4a508dc9b35b62c359a6/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the procurement of a laboratory solvent recycling and distillation system for the Jack C. Montgomery VA Medical Center in Muskogee, Oklahoma. The contract is a total small business set-aside, requiring the contractor to deliver the equipment by October 1, 2025, and provide necessary training or demonstrations to lab personnel at no additional cost. This equipment is crucial for maintaining updated medical facilities and ensuring compliance with environmental standards by recycling specific solvents. Interested parties must submit their quotes by May 9, 2025, at 9:00 AM MST, and can contact Contract Specialist Devin Reichert at Devin.Reichert@va.gov for further information.

    Point(s) of Contact
    Devin Reichert (CS)Contract Specialist
    Devin.Reichert@va.gov
    Files
    Title
    Posted
    36C25925Q0221_1.docx
    The presolicitation notice from the Department of Veterans Affairs outlines the procurement of a laboratory solvent recycling and distillation system for the Jack C. Montgomery VA Medical Center in Muskogee, OK, in preparation for the new Tulsa VA Medical Center set to open in September 2025. The contract, which is a firm fixed price set-aside for small businesses, requires the delivery of the system to Muskogee or the new facility, accounting for manufacturing lead times. Key specifications include a one-year warranty, no larger than specified dimensions, capability to recycle xylene and alcohol, and the inclusion of an operator's manual. The contractor must provide training or demonstration services at no additional cost upon installation. The notice emphasizes the need for state-of-the-art equipment and specifies that shipping charges are included in the purchase price. This initiative reflects the VA's commitment to upgrading medical facilities and ensuring compliance with modern operational standards.
    36C25925Q0221.docx
    The document outlines a solicitation for the procurement of a laboratory solvent recycling and distillation system for the Jack C. Montgomery VA Medical Center in Muskogee, Oklahoma, as part of a request for proposals (RFP) from the Department of Veterans Affairs (VA). It specifies that this is a total small business set-aside, encouraging participation from qualified entities. The contractor is required to deliver the equipment to the designated medical center and provide necessary training or demonstration upon request. Key specifications include a one-year warranty on the equipment, compliance with established technical characteristics, and the ability to recycle specific solvents. The document emphasizes the provision of state-of-the-art equipment, with strict prohibitions on used or refurbished items. It also outlines the invoicing and payment procedures, requiring submission of electronic invoices for processing. Additionally, the document details administrative processes, evaluation criteria for businesses participating, and various regulatory clauses that govern the contract to ensure compliance with government standards and practices. This solicitation highlights the VA's dedication to maintaining updated medical facilities while supporting small business participation in government contracting.
    36C25925Q0221 0001.docx
    Solicitation 36C25925Q0221 Amendment 0001 announces updates regarding the delivery location, statement of work, and responses to contractor inquiries for the procurement of a Laboratory Solvent Recycling and Distillation System for the James Mountain Inhofe VA Medical Center in Tulsa, OK. The deadline for quote submissions remains May 9, 2025, at 9:00 AM MST. The updated statement of work specifies that the contrator must deliver the system by October 1, 2025, and includes salient characteristics such as a one-year warranty, a capacity of five gallons, and compatibility with specific solvents like xylene and alcohol. The contractor is required to provide training or demonstration to lab personnel post-installation at no extra cost. Key changes and questions raised by contractors are addressed, emphasizing the direct delivery to the Tulsa facility. This document serves as an amendment integral to the procurement process, ensuring all parties are aligned with the updated requirements and timelines, highlighting the government's commitment to equipping VA facilities with essential laboratory equipment effectively and responsibly.
    Similar Opportunities
    Z2DA--OKC Replace Exterior Utility Lines Project 623-24-101 Posted 9-17-25 Closes 10-08-25
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the "Replace Exterior Utility Lines Project" at the Jack C. Montgomery VA Medical Center in Muskogee, OK, with a contract value estimated between $2,000,000 and $5,000,000. The project involves replacing exterior water and sewer lines, creating separate fire protection and domestic water loops to mitigate Legionella contamination, and requires compliance with ADA, OSHA, and NFPA standards. This opportunity is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and emphasizes the importance of safety, quality assurance, and adherence to federal regulations throughout the construction process. Proposals are now due by December 17, 2025, at 2:00 PM CST, and must be submitted via email to Contract Specialist Jesus A. Villegas at jesus.villegas@va.gov.
    6515--740-VCB-PROSTHETICS-F (VA-26-00028279 740-26-1-912-0003 Oxygen equipment VMOC INVENTORY
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking quotations for oxygen equipment under solicitation number 36C25726Q0166, specifically targeting certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The procurement includes various oxygen equipment such as Oxlife INDEPENDENCE batteries, POC FreeStyle Comfort systems, and 5 Liter Compact Oxygen Concentrators, which are essential for providing medical support to veterans. Quotes are due by December 19, 2025, at 1:00 PM CST, and interested vendors should ensure compliance with Federal Acquisition Regulation (FAR) and VA Acquisition Regulation (VAAR) clauses, including limitations on subcontracting and manufacturing requirements. For further inquiries, interested parties may contact Contract Specialist Damon J Crawford at Damon.Crawford@va.gov.
    S222--Grease Trap Vault Cleaning 635-26-2-5006-0025
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting quotations for grease trap and vault cleaning services at the Oklahoma City VA Health Care System. This contract, valued at $16.5 million, is specifically set aside for Service-Disabled Veteran-Owned Small Businesses and includes a base period along with four option years, requiring monthly services to remove grease and sludge, deodorize tanks, and provide detailed service reports. The importance of these services lies in maintaining sanitary conditions and compliance with safety regulations within the healthcare facility. Interested vendors should contact Contract Specialist Tiffani S Perkins at Tiffani.Perkins@va.gov for further details regarding the solicitation, identified as 36C25926Q0086.
    Bulk Oxygen and Tank Rentals
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor for the supply and rental of bulk medical-grade liquid oxygen and associated tank services for four VA Medical Centers located in Alabama and Georgia. The procurement includes the provision of contractor-owned tanks, timely deliveries, emergency services, and compliance with federal and state regulations, including FDA and USP standards. This contract, which is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), will operate under a firm-fixed-price agreement with a base year and four option years, running from March 1, 2026, to February 28, 2031. Interested parties must submit their offers electronically to Leonard Robinson at leonard.robinson@va.gov by December 19, 2025, and are required to attend mandatory site visits from December 1-4, 2025, to avoid disqualification.
    Waste Disposal Services at Ft. Sill National Cemetery
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for waste disposal services at Fort Sill National Cemetery in Oklahoma, specifically for universal waste collection. The procurement aims to secure a contractor capable of handling the removal of used oil/coolant, oily water from an oil/water separator tank, and cleaning the sand interceptor, with a focus on compliance with federal regulations and the provision of qualified personnel. This contract is a 100% Service-Disabled Veteran-Owned Small Business set-aside, covering a base period through October 31, 2026, with four additional one-year options. Interested contractors must submit their offers by December 18, 2025, at 11:00 AM EST, and direct any questions to David Hester at David.Hester@va.gov.
    6640--Aerospray Hematology Pro Slide Stainer / Cytocentrifuge
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, is seeking proposals from small businesses for the procurement of an Aerospray Hematology Pro Slide Stainer/Cytocentrifuge. This equipment is intended to serve as a backup unit and must meet specific technical specifications, including multipurpose staining capabilities and a high processing rate of slides per hour. The successful offeror will be selected based on the lowest price technically acceptable offer, with key deadlines for questions set for December 10, 2025, and for quotes on December 17, 2025. Interested parties should contact Contract Specialist Angela M. Kennedy at angela.kennedy2@va.gov for further details.
    7240--Dumpster equipment Required equipment for approved self employment plan.
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is issuing a Request for Quote (RFQ) for dumpster equipment, specifically requiring 20-foot and 14-foot trailer bins, dumpster rental software, and an HP ZBook Power 16” G11 Mobile Workstation PC. This procurement is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and aims to support the self-employment plans of veterans by providing essential equipment. The items will be delivered to a veteran in Perrysburg, OH, with quotes due by December 19, 2025, at 1:00 PM EST. Interested vendors should submit their quotes and required documentation via email to Tracey Robinson at Tracey.Robinson3@va.gov.
    6515--Oscillation & Lung Expansion Therapy (OLE) Equipment
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Veterans Health Administration's Network Contracting Office 5, is seeking information from qualified firms regarding the procurement of Oscillation & Lung Expansion Therapy (OLE) Equipment, particularly the Volara System (PVL1CAP). The equipment must meet specific requirements, including the ability to deliver therapy within 10 minutes, incorporate essential components such as a compressor, humidifier, and flow generator, and be designed for mobility and ease of use. This procurement is critical for enhancing patient care in respiratory therapy, and interested parties must submit their responses by December 22, 2025, at 12:00 PM EST, via email to Contract Specialist James Ferro at james.ferro@va.gov, including proof of business status and relevant company information.
    S205--Waste and Recycling Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide waste and recycling services for the Veterans Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas, along with three Community-Based Outpatient Clinics (CBOCs) in Missouri and Arkansas. The procurement includes regulated medical waste and solid waste pickup, transport, treatment, and disposal, as well as recycling services, with contractors required to have a minimum of five years of relevant experience and the ability to offer 24-hour emergency services while complying with all applicable regulations. This opportunity is critical for maintaining health and safety standards within the VA facilities, and interested parties must submit their responses by December 16, 2025, addressing specific questions outlined in the solicitation document, with William Shaver serving as the primary contact for inquiries.
    W065--VISN10 Home 02 Services (IN & MI)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for Home Oxygen Services under solicitation number 36C25025R0061, specifically targeting facilities in Indiana and Michigan. The procurement aims to provide comprehensive home oxygen and ventilation services, including the rental and supply of various oxygen equipment and related medical devices for an estimated 5,000 beneficiaries across multiple VA Medical Centers. This contract, valued at up to $45 million, is set aside for Service-Disabled Veteran-Owned Small Businesses and emphasizes adherence to Joint Commission standards, patient education, and timely service delivery. Interested parties must submit their proposals by December 19, 2025, and can contact Contract Specialist Kristina L. Peart at kristina.peart@va.gov for further information.