AMENDMENT 001 - Four (4) Dental Assistants - Santa Fe Indian Health Center
ID: 75H70725R00011Type: Combined Synopsis/Solicitation
AwardedAug 20, 2025
$1.9M$1,918,925
AwardeePrime Physicians Tri Providers LLC North Sioux City SD 57049 USA
Award #:75H70725C00009
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEALBUQUERQUE AREA INDIAN HEALTH SVCALBUQUERQUE, NM, 87110, USA

NAICS

Offices of Dentists (621210)

PSC

MEDICAL- DENTISTRY (Q503)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for the provision of four Dental Assistants at the Santa Fe Indian Health Center in New Mexico, with potential rotations to two satellite clinics. The contract requires the dental assistants to perform non-personal services, including routine dental procedures and clinic operations, adhering to specific qualifications such as certification and experience in the dental field. This procurement is part of the Buy Indian Act, aiming to support Indian Small Business Economic Enterprises, and will result in a single award with a base period and four option years based on satisfactory performance. Interested offerors must submit their proposals by April 18, 2025, and can direct inquiries to Patricia P. Trujillo at patricia.trujillo@ihs.gov or by phone at 505-256-6754.

    Point(s) of Contact
    Files
    Title
    Posted
    The document outlines additional requirements for individuals applying for positions related to child care and Indian Child Care Worker roles within the Indian Health Service. It highlights mandatory inquiries regarding any past arrests or convictions for child-related crimes, in accordance with the Crime Control Act of 1990 and the Indian Child Protection and Family Violence Prevention Act. Candidates must disclose any relevant legal history, which will be verified through a criminal history background check. This process is essential to ensure that only those meeting strict "minimum standards of character" are employed in positions involving direct contact with children. The document also includes a signature certification by applicants, affirming the accuracy of their responses and acknowledging the potential for background checks. The information collection is governed by federal regulations ensuring compliance with data handling practices. Ultimately, these measures aim to safeguard the welfare of children in the care of the Indian Health Service.
    The document is a solicitation form from the Indian Health Service (IHS) under the Buy Indian Act, requiring offerors to self-certify their status as an "Indian Economic Enterprise." It emphasizes that eligibility must be maintained at key stages: when submitting an offer, at contract award, and throughout the contract performance. Contractors who become ineligible must immediately inform the Contracting Officer. Submission of false information can lead to legal penalties. The document requires offerors to indicate if they meet the definition of an Indian Economic Enterprise and collect essential details such as the owner's name, business name, and DUNS number. Compliance with the System of Award Management (SAM) registration is also mandatory for successful offerors. This form is a part of the government's effort to ensure that economic opportunities are provided to Indian-owned businesses in accordance with federal contracting policies.
    The document is a Past Performance Survey from the Indian Health Service, part of a federal solicitation aimed at assessing contractor performance for health-related projects. It requests detailed information from clients regarding the contractor's previous contracts, covering aspects such as the overall contract type, end goals, patient demographics, planning and staffing levels, and project timelines. The survey includes a rating system to evaluate contractor performance across categories like quality of service, cost control, timeliness, business relations, and customer satisfaction. Each category requires specific assessments that will be used to generate an overall performance rating, ranging from "Excellent" to "Unacceptable." The questionnaire emphasizes objective indicators to quantify performance, aiming to inform future procurement decisions for federal grants and contracts, particularly in health service deliveries. This evaluative approach is intended to ensure contractors align with government requirements and can effectively serve diverse patient populations nationwide.
    The Indian Health Service (IHS) seeks proposals for the provision of four Dental Assistants to be stationed primarily at the Santa Fe Indian Health Center, with potential rotation to two satellite clinics. This contract will cover a Base period from TBD 2025 to TBD 2026, followed by four option years extending through 2030. The position requires dental assistants to perform routine procedures, manage instruments, and maintain clinic operations while adhering to specific qualifications including certification and experience in the dental field. Contractors must have all required licenses, and personnel will undergo background checks, including fingerprinting, before starting work. Payment for services will be based on a Firm-Fixed-Price (FFP) structure, with detailed invoicing requirements outlined to ensure proper reimbursement. Health and safety protocols, such as immunizations for various diseases, are mandated for all contractor staff. This solicitation is designed to fulfill recurring service needs while prioritizing compliance with federal procurement regulations, particularly under the Buy Indian Act, targeting Indian Small Business Economic Enterprises. The comprehensive approach emphasizes maintaining quality care within IHS facilities, alongside ensuring contractors meet rigorous training and conduct standards.
    The document outlines a Request for Proposal (RFP) from the Indian Health Service (IHS) for four Dental Assistants to serve at the Santa Fe Indian Health Center and two satellite clinics in New Mexico. It specifies the requirements for the dental services, including responsibilities such as chair-side assisting, sterilization of instruments, patient record maintenance in Dentrix, and providing patient education. The contract will be firm-fixed-price, covering a base year with options for four additional years, highlighting the Government’s intention for continuity of care. Key administrative details include the requirements for contractors, such as mandatory certifications, fiscal compliance with taxes, and completion of background checks and training. The document also emphasizes the non-personal nature of the services and the contractor's responsibilities regarding equipment and supplies. In terms of contract management, it identifies points of contact, expected performance evaluations, and conditions for invoice submission. The ultimate goal is to ensure high-quality dental care services while maintaining compliance with federal regulations and standards relevant to the Indian Health Service and community health initiatives.
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