Supply and installation of Glass material Rome, Italy
ID: 191T7025Q0003Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ROMEWASHINGTON, DC, 20520, USA

NAICS

Glass and Glazing Contractors (238150)

PSC

GLASS FABRICATED MATERIALS (9340)

Original Source

https://sam.gov/opp/b29fb32ac4ac4b688c8a8b237c48a181/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Rome, Italy, is seeking qualified contractors for the supply and installation of glass materials for its properties located in downtown Rome. The procurement aims to cover the needs of up to 70 residences, emphasizing timely service and compliance with local regulations, including urgent response times for requests. This opportunity is crucial for maintaining the Embassy's facilities and ensuring they meet operational standards, with an estimated value of $250,000 over four years, and a maximum single order not exceeding $10,000. Interested vendors must submit their proposals electronically by January 23, 2025, and are encouraged to contact Crystal D. Sheridan at SheridanCD@state.gov for further inquiries.

    Point(s) of Contact
    Crystal D Sheridan
    390646742581
    SheridanCD@state.gov
    Alessandro Garofalo
    390646742385
    GarofaloA@state.gov
    Files
    Title
    Posted
    Attachment 1 - Pricing List.xlsx
    The document outlines the pricing structure for a government Request for Proposals (RFP) related to glass and framing services to be provided over a base year and three option years. Each section details various types of glass products—such as clear, mirror, and laminated glass—along with services like cutting holes and wooden framing. For each contract line item number (CLIN), the estimated quantities and unit prices are specified, with a clear focus on services to be delivered to the U.S. Embassy in Rome, including shipping and custom fees. Additionally, there are hourly rates for skilled manpower during regular days, weekends, and emergencies. Finally, a total estimated amount is calculated for each contract period, summarizing the expected financial commitments for the base year and subsequent option years. This document serves as a formal pricing guide for potential bidders responding to the federal government RFP, ensuring transparency and alignment with budget expectations.
    Attachment 2 - Work Requirements.docx
    The U.S. Embassy in Rome is seeking quotes for the supply and installation of glasswork materials and services in specific city zones, including Centro Storico, Parioli, Aventino, Cassia, Camilluccia, and Trionfale. Participating companies must provide prompt service, with urgent requests addressed within 12 hours and non-urgent requests within 24 hours. They are required to operate fully during summer months, have common materials in stock, and offer comprehensive services related to glasswork. Companies must also be able to provide written cost estimates for small projects within 24 hours, issue work vouchers detailing costs for each completed task, and submit monthly summaries of these vouchers. Additionally, service costs must cover ZTL access permits needed for operations within the city. This RFP reflects the Embassy's need for reliable and timely glass services in a historic urban environment while maintaining compliance with local regulations.
    Cover Letter 191T7024Q0003.pdf
    The U.S. Embassy in Rome, Italy, has issued a Request for Quotations (RFQ) number 191T7025Q0003 for the supply and installation of glass material for its TriMission properties located in downtown Rome. Interested companies are invited to submit their quotations electronically by January 23, 2025. The submission must comply with specified formats and size limitations, and required documents include SF-1449, a pricing list, representations and certifications, and proof of registration in the System for Award Management (SAM) database. The U.S. Government plans to award one or more Blanket Purchase Agreements (BPA) based on the received quotations, potentially without discussions unless clarification is needed. Registration in SAM is mandatory, and failure to do so may result in disqualification. This RFQ exemplifies standard government procurement processes aimed at securing necessary supplies and services for government operations overseas, emphasizing compliance and proper documentation.
    Questions and Answers.pdf
    The document consists of a series of questions and answers pertaining to the specifications and requirements for various types of glass products and wooden frames necessary for a government project, likely related to construction or renovation at an embassy in Italy. Key points include: - **Clear Glass Specifications**: Low-iron glass with maximum dimensions of 200 cm x 100 cm and a cutting tolerance of +/- 2 mm. - **Mirror Glass**: Requirements for silvered mirror glass measuring 100 cm x 100 cm, with a polished edge finish and no cutting tolerance. - **Double Glass Panes**: The document outlines two types of double-glazed units, specifying laminated glass with thicknesses of 4 mm and 5 mm. - **Laminated Glass**: Interlayer requirements are specified as PVB 0.176 mm, with dimensions also being 80 cm x 200 cm and tolerance of +/- 2 mm. - **Wooden Frames**: The dimensions for frames are 40 x 30 cm, preferably made from oak and finished with varnish. - **Tax Exemptions**: Clarification about the tax-exempt status of glass products for embassy projects and the possibility of European VAT inclusion if imported from another country. Overall, the document effectively outlines precise technical specifications for procurement, with attention to legal compliance and quality assurance for glass materials and wooden frames. This reflects standard practices in government-funded projects, ensuring clarity and adherence to regulatory requirements.
    RFQ - 191T7025Q0003 - Supply and installation of Glass material.docx
    The U.S. Tri-Mission in Rome, Italy, has issued Request for Quotations No. 191T7025Q0003 for the supply and installation of glass materials at properties leased or owned by the U.S. Embassy. The anticipated value of the Blanket Purchase Agreement (BPA) is $250,000 over four years with a maximum single order not exceeding $10,000. Payment will be made in Euros, and the contractor is not eligible for VAT reimbursements due to the Embassy's tax-exempt status. Interested vendors must demonstrate their qualifications, provide necessary authorizations to operate in Italy, and adhere to various Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses. Proposals must be submitted electronically by January 23, 2025, with specific submission requirements and restrictions outlined in the solicitation. Evaluation will focus on technical acceptability, past performance, and compliance with necessary regulations. This solicitation reflects the government's commitment to maintaining its facilities abroad while ensuring compliance with lawful operational standards and contracting processes.
    SF-1449 - 191T7025Q0003.rtf
    The document is a solicitation for a Blanket Purchase Agreement concerning the supply and installation of glass materials initiated by the American Embassy in Rome. The RFP, identified by the solicitation number 191T7024Q0003, was issued on December 23, 2024, with bids due by January 23, 2025, at 12:00 noon local time. It encourages unrestricted competition, with options for small business set-asides. The contracting officer for inquiries is named Crystal D. Sheridan, with specific contact information provided. The scope of services includes a detailed schedule for the quantity and specifications of glass materials required for installation, though specifics are maintained in a referenced schedule. The document also refers to applicable FAR regulations, necessitating compliance and a signature from the contractor to validate the agreement. The overall purpose is to procure essential materials and services for facilities management while ensuring adherence to government contracting regulations. This procurement process reflects the government's commitment to transparency and fair competition in acquiring commercial items.
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