R410--REQUEST FOR INFORMATION | RADIATION ONCOLOGY COMMUNITY CARE RURAL/REGIONAL HEALTH PILOT IMPLEMENTATION OF, INTERACTION WITH, AND EVALUATION OF CCRPI-CRSS SYSTEM FOR VA REFERRALS | PILOT PROGRAM FOR ONE YEAR
ID: 36C24525Q0433Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

All Other Professional, Scientific, and Technical Services (541990)

PSC

SUPPORT- PROFESSIONAL: PROGRAM EVALUATION/REVIEW/DEVELOPMENT (R410)

Original Source

https://sam.gov/opp/622665d4917d4ea3947704c124370326/view
Timeline
    Description

    The Department of Veterans Affairs is seeking information for a pilot program focused on the implementation and evaluation of the Community Care Radiotherapy Provider Information and Clinical Referral Support System (CCRPI-CRSS) over a one-year period. The primary objectives include enhancing the capture of vital radiotherapy data for veterans treated in community settings, ensuring continuity of care, and improving the quality of oncology services. This initiative is crucial for addressing challenges in data collection and workflow efficiencies related to veterans' treatment histories and demographics. Interested vendors, particularly service-disabled veteran-owned businesses, are encouraged to respond to this Request for Information (RFI) to assist in market research, with no obligation for the government to award a contract. For further inquiries, contact Amy Walter, the Contracting Officer, at AMY.WALTER1@VA.GOV.

    Point(s) of Contact
    AMY WALTERCONTRACTING OFFICER
    AMY.WALTER1@VA.GOV
    Files
    Title
    Posted
    36C24525Q0433.docx
    The Department of Veterans Affairs is seeking information for a pilot program aimed at implementing and evaluating a Community Care Radiotherapy Provider Information and Clinical Referral Support System (CCRPI-CRSS) over one year. The initiative addresses challenges in capturing vital radiotherapy data for veterans treated in community settings, ensuring continuity and enhancing the quality of oncology care. The project includes data gathering on veterans treated through community facilities, establishing workflow efficiencies, and assessing retrospective data extraction possibilities. Key tasks include identifying and extracting comprehensive treatment data, participating in the CCRPI-CRSS development, and delivering performance reports. The successful contractor must have qualified personnel, adherence to data security protocols, and must maintain existing referral processes. Responses to this Request for Information (RFI) are intended for market research purposes to identify capable service-disabled veteran-owned and other small businesses. This notice does not obligate the government to award a contract but aims to inform acquisition decisions.
    36C24525Q0433 AMENDMENT TO STATEMENT OF WORK CC Pilot SOW_2025.docx
    The Special Notice outlines an amendment to the Statement of Work for a pilot program focused on implementing the Radiation Oncology Community Care Portal. This program, managed by the Department of Veterans Affairs (VA), aims to enhance data capture and continuity of care for Veterans receiving radiation oncology services predominantly in community settings. The contractor is tasked with developing a robust data framework that links treatment data with referrals and ensures quality in oncology care. The contract encompasses a year-long pilot, with potential extension, to capture detailed patient data, including treatment histories and demographics, while engaging with the Community Care Radiotherapy Provider Information and Clinical Referral Support System (CCRPI-CRSS) for operational improvements. Key deliverables include participation in system development, data extraction from community-based radiotherapy services, and evaluation of workflow efficiencies. Monthly progress reports and assessment documentation are mandated to ensure adherence to quality standards. The document emphasizes the need for precise data collection and secure communication of findings. This request for information further seeks input from qualified vendors, particularly those with service-disabled veteran ownership, to gauge capabilities for execution. Such initiatives underline the VA's commitment to integrating community care data to enhance overall Veterans' healthcare quality and efficiency.
    Similar Opportunities
    DA10--Department of Veterans Affairs- Data Call Centers - RFI
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking industry input through a Request for Information (RFI) regarding the consolidation of its decentralized contact centers into a more efficient system. The objective of this initiative is to streamline operations, enhance customer experience, and reduce costs while managing over 60 million calls annually. Interested vendors are invited to provide detailed responses addressing their technical capabilities, corporate experience, and compliance with set-aside requirements, with submissions due by December 16, 2025, at 1:00 PM EST. Responses should be sent via email to Contract Specialist Joshua Fitzmaurice and Contracting Officer Mina Awad, with a maximum file size of 5 MB and a page limit of 15 pages.
    Radiology & Imaging FY2025 Solicitation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is issuing a Request for Proposal (RFP) for the procurement of Radiology Imaging Systems and Accessories, under solicitation number 36H79725R0003. This opportunity encompasses a five-year base period with an option for an additional five years, aiming to establish multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts valued at approximately $6.5 billion over ten years, supporting both the VA and the Department of Defense. The solicitation includes detailed requirements for imaging modalities, compliance with DICOM standards, and contractor responsibilities for training and product support, with proposals due by February 3, 2026. Interested vendors should direct inquiries to LaTonya Whiteside at LaTonya.Whiteside@va.gov by December 18, 2025, to ensure clarity in their submissions.
    DA10--RFI - Modernization of Veterans Canteen Service IT Systems (VA-26-00004970)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking input for the modernization of its Veterans Canteen Service IT Systems through a Request for Information (RFI) identified as VA-26-00004970. The primary objectives of this procurement include enhancing performance, streamlining processes, improving customer service, and integrating new functionalities while ensuring robust security measures and compliance with industry standards. This modernization effort is crucial for the efficient operation of approximately 220 retail and food service locations nationwide, which currently rely on outdated technologies. Interested vendors should direct their inquiries to Contract Specialist Justin Daniel at justin.daniel@va.gov, and responses to the RFI are due by August 1, 2025, with a focus on providing detailed proposals that meet the outlined requirements.
    Q522--VHSO Teleradiology Services- Fayetteville (564) SDVOSB competitive
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Teleradiology Services for the Veterans Healthcare System of the Ozarks (VHSO) in Fayetteville, Arkansas. This procurement involves providing off-site interpretation of various imaging studies, including X-Ray, Ultrasound, CT, and MRI, under a fixed-price indefinite-delivery, indefinite-quantity (IDIQ) contract valued at up to $3.1 million, with a guaranteed minimum of $1,000. The services are critical for ensuring timely and accurate diagnostic imaging, adhering to stringent standards set by the VA and other regulatory bodies, with a performance period from January 2, 2026, to December 31, 2026. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), should contact Contract Specialist Karen Battie at Karen.Battie@va.gov for further details and to ensure compliance with all eligibility requirements.
    DA10--Bi-Directional Image/Report Exchange
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking information from qualified vendors for a Bi-Directional Image/Report Exchange System to enhance the Veterans Health Administration's (VHA) imaging capabilities. The procurement aims to establish a national enterprise imaging system that integrates with existing electronic health records (EHRs) and community care referral systems, ensuring secure and efficient management of clinically relevant medical imaging for veterans. This initiative is critical for improving access to medical imaging, facilitating seamless data exchange, and supporting advanced workflows, with stringent requirements for security, accessibility, and system performance. Interested parties must submit their responses by December 18, 2025, with questions due by December 5, 2025. For further inquiries, contact Contract Specialist Laura Startek at Laura.Startek@va.gov or 848-377-5089.
    H265--Diagnostic Equip Testing & Certification
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is preparing to issue a Request for Quote (RFQ) for Diagnostic Equipment Testing and Certification, specifically seeking certified medical physicists to conduct tests and certifications of imaging equipment. This procurement is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) under NAICS code 541690, highlighting the importance of supporting veteran-owned businesses in the healthcare sector. The RFQ is expected to be posted on or about December 9, 2025, with responses due by December 18, 2025, at 1:00 PM Eastern Time. Interested parties should direct any questions to Contracting Officer Marcus Watts via email at marcus.watts@va.gov, ensuring inquiries are submitted no later than 24 hours prior to the closing date.
    7A21--RFI Industry Loopback for New: Health Information Coding, Billing and Auditing (HICBA) Encoder Software Solution and Support (VA-26-00001127)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking to procure a Health Information Coding, Billing, and Auditing (HICBA) Encoder Software Solution and Support through a sole source procurement process. This initiative aims to enhance the accuracy and efficiency of medical coding and billing across VA facilities, integrating with existing electronic health records (EHRs) and ensuring compliance with various medical coding standards. The contract will include a 12-month base period with four optional 12-month extensions, and interested vendors are encouraged to respond to the Request for Information (RFI) by July 30, 2025, to Contract Specialist Samantha McIntyre at Samantha.McIntyre2@va.gov, with further inquiries directed to Contracting Officer Peter T. Lewandowski at Peter.Lewandowski@va.gov. The NAICS code for this opportunity is 541512, with a small business size standard of $34 million.
    J065--RSO Medical Physics Services KC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for RSO Medical Physics Services at the Kansas City VA Medical Center and its Community-Based Outpatient Clinics. The contract encompasses a base year plus four one-year options, requiring services such as quarterly nuclear medicine audits, equipment inspections, and emergency RSO coverage, provided by a board-certified Medical or Health Physicist. This procurement is crucial for maintaining safety and compliance in medical physics operations, with an estimated contract value of $19 million. Proposals are due by December 23, 2025, at 10:00 AM CST, and interested parties should contact Contract Specialist Paul Dixon at paul.dixon@va.gov for further information.
    H358--Notice of Intent to Sole Source: Radiation Safety Officer 3 Months
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Veterans Health Administration (VHA), is seeking to issue a Sole Source Award for Radiation Safety Officer (RSO) services to Krueger Gilbert Physics for a three-month period at the VA Medical Center located in Washington, DC. This procurement is necessary to ensure the continuity of radiation safety services while a long-term contract is pending due to recent changes in agency requirements and an extended approval process. The unique challenges of hiring qualified RSOs in the Washington D.C. Metro Area, including high demand and stringent regulatory compliance, underscore the importance of this interim solution. Interested parties may submit capability statements to Contract Specialist Charles Willis at charles.willis@va.gov by 1 PM Eastern Time on December 19, 2025, for potential future opportunities.
    6505--Pylarify 2026 (VA-26-00025867) RFI
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified sources to provide F18 PSMA Pylarify, a radiopharmaceutical used for positron emission tomography (PET) imaging of prostate cancer, to the Baltimore VA Medical Center. The procurement aims to identify contractors capable of manufacturing, preparing, and transporting this specialized radiopharmaceutical in compliance with stringent regulatory standards, including USNRC, DOT, and FDA guidelines. Pylarify is critical for diagnosing prostate cancer by identifying PSMA-positive lesions, thus playing a vital role in patient care. Interested parties must submit their responses, including company information and qualifications, by December 17, 2025, at 10:00 AM EST, to Contract Specialist Michael Jones at michael.jones16@va.gov.