V225--Non-Emergency Ambulance Services (607) 5-Year Ordering Period 9/1/2025 - 8/31/2030
ID: 36C25225Q0647Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF252-NETWORK CONTRACT OFFICE 12 (36C252)MILWAUKEE, WI, 53214, USA

NAICS

Ambulance Services (621910)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: AMBULANCE (V225)

Original Source

https://sam.gov/opp/af8cf9e1d2724f91a15edd079f1fba87/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide Non-Emergency Ambulance Services for a five-year period from September 1, 2025, to August 31, 2030. These services will be utilized by the William S. Middleton VA Medical Center, Community-Based Outpatient Clinics, and other VA and non-VA medical facilities, highlighting the critical need for reliable transportation in the healthcare system. Interested parties must submit their responses by September 9, 2025, at 9:00 AM Central Time, with inquiries directed to Contracting Officer Erika Cannaday at erika.cannaday@va.gov or by phone at 414-844-4800 x43253.

    Point(s) of Contact
    Erika CannadayContracting Officer
    414-844-4800x43253
    erika.cannaday@va.gov
    Files
    Title
    Posted
    36C25225Q0647_2.docx
    The Department of Veterans Affairs (VA) is soliciting proposals for non-emergency ambulance transportation services for the William S. Middleton VA Medical Center in Madison, Wisconsin, and affiliated facilities. This Request for Quote (RFQ) outlines requirements for Stretcher Transports, Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT) services available 24/7. Key aspects include contractor personnel qualifications, vehicle standards, and strict adherence to VA information security and privacy policies. Contractors must use the VetRide Vendor Portal for transportation requests and invoicing. The solicitation details security, privacy controls, incident reporting, and data handling, emphasizing compliance with federal and VA regulations. Training, background checks, and adherence to facility policies are mandatory for all contractor personnel.
    36C25225Q0647_3.docx
    The Department of Veterans Affairs (VA), specifically the 36C252 contracting office in Milwaukee, WI, has issued a presolicitation notice (Solicitation Number 36C25225Q0647) for Non-Emergency Ambulance Services. This five-year ordering period will run from September 1, 2025, to August 31, 2030. The services are required for the William S. Middleton VA Medical Center, Community-Based Outpatient Clinics, and other VA and non-VA medical facilities. The response deadline for this solicitation is September 9, 2025, at 9:00 AM Central Time, Chicago, USA. The primary point of contact for this solicitation is Contracting Officer Erika Cannaday, accessible via erika.cannaday@va.gov. The Product Service Code is V225, and the NAICS Code is 621910.
    36C25225Q0647.docx
    The Department of Veterans Affairs has issued a Sources Sought Notice to identify potential contractors for non-emergency ambulance services at the William S. Middleton VA Medical Center in Madison, Wisconsin. The procurement, under solicitation number 36C25225Q0647, aims to gather market research information on contractors' interest and capability to provide Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT) services over a five-year period from September 1, 2025, to August 31, 2030. The service area primarily encompasses Wisconsin, with possible services extending to Michigan and Illinois. Contractors must submit their responses by August 6, 2025, indicating their capacity to perform, including organization details and tailored capability statements. The estimated service requirements detail the expected volume of trips for BLS, ALS, and CCT, as well as pertinent mileage and waiting time considerations. The notice also outlines that responses will inform procurement methods and potential small business set-asides, adhering to regulations for limitations on subcontracting. This market research is a preparatory step to ensure that qualified vendors can meet the specific transportation needs of veterans.
    S02 - Attachment A - Critical Care Transport Capabilities Confirmation.docx
    Attachment A outlines the Critical Care Transport Capabilities Confirmation required for offerors under a federal contract. Prospective ambulance providers must confirm their ability to transport specific drugs and equipment for Critical Care Transports (CCTs), up to Tier III, based on their EMS region. The document lists required drug supplies, including various medications like Acetylcysteine, Amiodarone, and Blood Products, and essential equipment such as chest tubes, portable mechanical vents, and all VADs. It also specifies SmartPump capability for up to six IV drips and Zoll X Series Critical Care Monitor capabilities, including continuous 12-lead EKG, temperature monitoring, and arterial line monitoring. Offerors must sign and return the form to confirm compliance with these critical care transport criteria.
    S02 - Attachment B - Veterans Transportation Services Patient Transport PPE and Vehicle CleaningDisinfection Standard Operating Procedures.docx
    Attachment B, Version 2.0 (August 7, 2020) outlines the Veterans Transportation Service (VTS) Standard Operating Procedure for Patient Transport PPE and Vehicle Cleaning/Disinfection, aligning with CDC's Standard Precautions. It details PPE requirements for VTS drivers/operators during routine, COVID-19, and other infectious disease transports, emphasizing universal source control with facemasks for all patients and drivers. The document specifies donning and doffing procedures for PPE, vehicle cleaning and disinfection protocols, including the optional use of UVC disinfecting units after manual cleaning. It mandates documentation of cleaning activities via a checklist and outlines follow-up measures for VTS personnel exposed to confirmed or suspected COVID-19 patients, requiring immediate notification to their chain of command and Occupational Health Services. The file also defines key terms such as Source Control, PPE, Facemask, and N95 Respirator, underscoring the importance of these measures for infection prevention and control.
    S02 - Attachment C - Surveillance Checklist.docx
    The document outlines a surveillance checklist for a Ground Ambulance contract held by William S. Middleton. It details performance objectives, thresholds, and surveillance methods for various aspects of the ambulance service. Key objectives include providing 24/7/365 ambulance service with a 95% compliance threshold, maintaining vehicles in a clean and orderly condition (95% compliance), and keeping detailed preventive maintenance records (95% compliance). Additionally, the contractor must furnish 100% qualified personnel who have completed at least 150 hours of training in accordance with DHHS standards. All personnel must also receive written sanitation procedures conforming to OSHA bloodborne pathogens protocol (100% compliance). The surveillance method for all objectives is 100% surveillance, either of each patient pick-up or overall surveillance.
    S02 - DOL WD 2015-4897 rev 29 dated 7.8.2025.pdf
    The document outlines wage determinations under the Service Contract Act, specifying minimum wage rates and fringe benefits for various occupations in Wisconsin, along with contractor requirements regarding compliance with Executive Orders 14026 and 13658. It states the minimum wage for contracts after January 30, 2022, is at least $17.75 per hour, while contracts awarded between January 1, 2015, and January 29, 2022, have a minimum wage of $13.30 per hour. Additionally, it includes details on paid sick leave, vacation, holiday pay, and the conformance process for unlisted job classifications.
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