Building Automation Systems (BAS) preventive maintenance services
ID: 19GT5024Q0041Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUSEMBASSY GUATEMALA CITYWASHINGTON, DC, 20520, USA

NAICS

Electrical Contractors and Other Wiring Installation Contractors (238210)

PSC

MAINTENANCE OF OTHER ADMINISTRATIVE FACILITIES AND SERVICE BUILDINGS (Z1AZ)

Original Source

https://sam.gov/opp/034bdad9429a43daac2f1c33804a0391/view
Timeline
    Description

    The U.S. Embassy in Guatemala is seeking qualified contractors to provide preventive maintenance services for its Building Automation Systems (BAS) under solicitation number RFQ 19GT5024Q0041. The contractor will be responsible for ensuring the BAS operates safely, reliably, and efficiently, utilizing certified technicians to perform maintenance in compliance with applicable regulations and standards. This contract is crucial for maintaining the operational integrity of embassy facilities and will be awarded as a firm fixed-price agreement, with a base year and four optional one-year extensions. Interested bidders must register in the System for Award Management (SAM) and submit electronic proposals by September 20, 2024, following a pre-proposal conference on August 29, 2024. For further inquiries, contact Patrick Dignan or Ingrid Cifuentes at GuatemalaBids@state.gov.

    Point(s) of Contact
    Patrick Dignan
    50223540000
    GuatemalaBids@state.gov
    Ingrid Cifuentes
    50230719635
    GuatemalaBids@state.gov
    Files
    Title
    Posted
    19GT5024Q0041 Pre-Solicitation Notice - Building Automation System Preventive Maintenance Services.pdf
    The U.S. Embassy in Guatemala has announced an upcoming solicitation for the acquisition of preventive maintenance services for Building Automation Systems (BAS). The proposed solicitation number is RFQ 19GT5024Q0041, with a response deadline set for September 2, 2024. The contract falls under the classification code Z1AZ and the NAICS code 238210 for building automation system installation contractors. The chosen contractor will be responsible for ensuring the BAS operates safely, reliably, and efficiently, using certified technicians to perform maintenance services in compliance with applicable regulations and standards. The contract will be a firm fixed-price agreement, potentially spanning a base year with four optional one-year extensions. Prospective bidders must register in the System for Award Management (SAM) before submitting proposals. Electronic submissions are required, and further details, including a pre-quotation conference date, will be provided in the final solicitation, which will be posted on www.SAM.gov. This notice serves as a pre-solicitation announcement and does not represent an active request for proposals at this time.
    RFQ 19GT5024Q0041 - BAS PMSC EXTENSION.pdf
    This document serves as an amendment to solicitation number 19GT5024Q0041, issued by the American Embassy in Guatemala City. Effective from August 22, 2024, it primarily extends the deadline for submitting quotations to September 20, 2024, at 10 AM EST. Furthermore, it reschedules the pre-proposal conference to take place on August 29, 2024, at 11 AM EST. The amendment outlines necessary protocols for acknowledging receipt, emphasizing that failure to do so may result in offer rejection. All remaining terms and conditions from the original solicitation remain intact and enforceable. This document is part of the government's contracting process, ensuring that potential bidders are informed about critical changes to compliance timelines and meeting schedules in pursuit of transparency and effective bidding practices.
    RFQ 19GT5024Q0041 - Building Autmation System Maintenance - Questions and Answers.pdf
    This document contains a series of questions and answers related to Request for Quotation (RFQ) No. 19GT5024Q0041 for Building Automation System (BAS) Preventative Maintenance (PM) services. It addresses potential contractor concerns about payment structures, schedule expectations, and service definitions under sections B and C. Key points include clarification on the invoicing processes for fixed price contracts based on the pricing schedule, the need to account for additional costs related to unscheduled services and travel, and the stipulation that contractors provide qualified technicians certified in both Tridium Niagara 4 and Schneider Workplace Tech. Additional inquiries focus on the estimation of service hours, the requirement of a bilingual supervisor, and the necessity of monthly maintenance schedule updates despite infrequent visits. There’s also an emphasis on the preparation of a safety plan and waste disposal reporting. Overall, the purpose of this document is to ensure that contractors understand the requirements and expectations of the RFQ while providing clear guidance on compliance and best practices for the delivery of BAS services at a U.S. Embassy over a five-year period.
    RFQ 19GT5024Q0041 - Building Automation System Preventive Maintenance Service.pdf
    The U.S. Embassy in Guatemala issued a Request for Quotation (RFQ) for Building Automation System Preventive Maintenance Services (RFQ number 19GT5024Q0041). The embassy seeks a responsible contractor to provide preventive maintenance for its building automation systems, emphasizing that proposals are expected by September 2, 2024. A pre-proposal conference will occur on August 14, 2024, to clarify requirements. The contract is fixed-price for scheduled services, and an indefinite quantity contract for unscheduled services, with a price range between a minimum of $1,000 and a maximum of $100,000. The contractor must have qualified personnel, particularly BAS engineers and technicians with at least five years of relevant experience. Services required include routine maintenance, emergency services, and compliance with U.S. laws and local regulations. Additionally, the contractor must furnish a variety of documentation, including service reports and insurance certifications. The selected contractor is expected to maintain consistent communication with embassy representatives and meet performance standards with minimal customer complaints. This RFQ reflects the government's aim to ensure efficient operations and maintenance of its facilities while adhering to contractual and regulatory standards.
    Lifecycle
    Title
    Type
    Building Automation Systems (BAS) preventive maintenance services
    Currently viewing
    Combined Synopsis/Solicitation
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