Intent to Sole Source Spectralis Tracking OCT System
ID: 36C24125Q0454_2Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

OPHTHALMIC INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6540)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/bfadbbc2d1ca4cb9983d2a1622f4f6b7/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole-source contract for the acquisition of a Spectralis Tracking Optical Coherence Tomography (OCT) System for the VA Boston Healthcare System's Ophthalmology and Optometry Section, located in West Roxbury, Massachusetts. This procurement is essential to replace aging equipment that is no longer serviceable and is critical for high-resolution ophthalmic imaging, which facilitates detailed visualization of capillary networks and is integral to 90% of eye examinations conducted within the VA. The contract will be awarded to L1 Enterprises, the exclusive U.S. distributor for Heidelberg Engineering, as market research confirmed no alternative suppliers could meet the VA's specific requirements without compromising care continuity. Interested parties may submit evidence of capability by August 6, 2025, to Manases Cabrera, Contracting Specialist, at manases.cabrera@va.gov.

    Point(s) of Contact
    No information provided.
    Files
    Title
    Posted
    S03 Intent to Sole Source 36C24125Q0454_2.docx
    The Department of Veterans Affairs (VA) intends to award a sole-source contract for the purchase of a Spectralis Tracking Optical Coherence Tomography (OCT) System to the VA Boston Healthcare System’s Ophthalmology and Optometry Section. The requirement stems from the need to replace aging equipment that is no longer serviceable. The system is essential for high-resolution ophthalmic imaging to facilitate detailed visualization of capillary networks. The contract will encompass multiple items, including the replacement OCT system and various imaging modules. Deliveries will be made to the West Roxbury campus of the VA Boston Healthcare System. The announcement serves to inform the public of the intent to award without competitive proposals, allowing interested parties to present any evidence of capability that may warrant competition. The response deadline is set for August 6, 2025.
    SSJ 36C241-25-AP-3625 Spectralis Tracking OCT System.pdf
    The Department of Veterans Affairs (VA) seeks to acquire a Spectralis Tracking Optical Coherence Tomography (OCT) System for its Boston Healthcare System. This sole source procurement, under FAR 13.5 Simplified Procedures for Certain Commercial Items, is essential for delivering high-quality eye care to veterans, as the device is integral to 90% of eye examinations and operates exclusively within the VA's operational framework. The procurement will be awarded to L1 Enterprises, the exclusive U.S. distributor for Heidelberg Engineering, the manufacturer of the system. The SPECTRALIS system's unique features, including advanced imaging technologies and patient data integration, are critical for maintaining continuity of care and historical health data. Market research confirmed L1 Enterprises as the sole source, after a public solicitation yielded no additional responses. The cost for this contract is determined to be fair and reasonable based on previous purchases. This acquisition is justified under restricted competition since no alternative suppliers can meet the VA's specific requirements without compromising data integrity and care continuity.
    Lifecycle
    Title
    Type
    Intent to Sole Source Spectralis Tracking OCT System
    Currently viewing
    Special Notice
    Similar Opportunities
    6515--NX EQ Scanning Systems: Laser: Optical Biometry (VA-26-00026659)
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide Scanning Systems: Laser: Optical Biometry, specifically the Zeiss® IOL Master 700 or equivalent, for a national single-requirements contract. This procurement aims to ensure accurate intraocular lens power calculations essential for cataract surgeries performed at VA medical centers across the United States. The systems are critical for measuring eye anatomical characteristics, which directly impact the success of cataract procedures, with approximately 70,000 surgeries conducted annually within the VA. Interested vendors must respond to the Sources Sought Notice by providing technical literature demonstrating compliance with specified salient characteristics, company details, and service plan information. For inquiries, contact Lisa Thompson at lisa.thompson10@va.gov or 303-712-5773.
    J065--Walla Walla VA OPTIME COMPLETE Service Agreement
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for a Zeiss Optime Complete Service Agreement for the Walla Walla VA Medical Center, focusing on preventive and corrective maintenance for specific ophthalmology systems. This procurement is a total small business set-aside and requires vendors to be manufacturer-authorized, providing OEM documentation for the HFA3 860, ATLAS 500, and CLARUS 500 systems. The contract, valued at approximately $34 million, includes a base year and three option years, with services performed on-site during business hours and a 10-business-day response time for corrective maintenance. Interested vendors must submit their proposals by December 10, 2025, at 10:00 AM PST, and can contact Contract Specialist Denise L Patches at Denise.Patches@va.gov for further information.
    Name Brand or Equal to: Zeiss IOL Master 700 with Total Keratometry License
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the procurement of a Zeiss IOL Master 700 with Total Keratometry License, intended for use at the Atlanta VA Medical Center. This solicitation aims to replace an end-of-life unit in the Ophthalmology Department, which is critical for conducting cataract surgery eye exams. The successful contractor must provide an authorized distributor letter from the manufacturer along with their quote, and if offering equal products, descriptive literature must be included to demonstrate compatibility with existing systems. Interested vendors should contact Ashley Stewart at ashley.stewart4@va.gov for further details, as this opportunity does not have a set-aside and will evaluate domestic offers with a price preference during the selection process.
    6540--Biometer Optometry
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide Biometer Optometry equipment for the Huntington Veterans Affairs Medical Center (VAMC). The procurement includes the Argos Biometer, along with warranty, installation, and training services, adhering to the brand name or equal requirement as specified in FAR Clause 52.211-6. This equipment is crucial for performing accurate biometry, keratometry, and intraocular calculations, particularly in complex cataract cases, and must integrate with existing systems such as Vista Imaging and Zeiss FORUM. Interested vendors must submit their responses, including company information and authorized dealer verification, by December 18, 2025, to assist in determining potential set-asides for future solicitations. For inquiries, contact Alison Klein at Dylan.Gore@va.gov or call 202-745-8000 x54953.
    6515--Zeiss Pentero 800 S Microscope INTENT TO SOLE SOURCE
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 8, intends to sole source the procurement of a Zeiss Pentero 800 S Microscope for the C.W. Bill Young Veterans Medical Center located in Bay Pines, Florida. This procurement includes one PENTERO 800 S Spine Comfort Package Microscope and necessary accessories, as the current microscope utilized by the Spine and Urology departments has reached its end-of-life and is malfunctioning, posing potential safety risks during procedures. The Pentero 800S offers significant enhancements, including 60% more magnification and 50% higher resolution, which are crucial for surgical precision, along with ergonomic features designed to reduce surgeon fatigue and improve overall efficiency. Interested parties should note that the response deadline for this notice is December 11, 2025, at 14:00 Eastern Time, and can contact Contract Specialist Michael A. Shook at Michael.Shook@va.gov or by phone at 813-972-2000 Ext 2819 for further inquiries.
    6540--National Prescription Eyeglasses Manufacturing
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking proposals for the National Prescription Eyeglasses Manufacturing contract, specifically aimed at providing prescription eyeglasses for eligible Veterans across all VA sites, including both CONUS and OCONUS locations. The procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and requires contractors to manufacture eyeglasses according to VA prescriptions, ensuring adherence to strict quality control and timely delivery. This contract is crucial for maintaining the vision health of Veterans, offering a range of lens types and frame options to meet diverse needs. Proposals are due by December 23, 2025, at 4:30 PM Eastern Time, and interested parties should contact Contract Specialist Jeremy J. Boston at Jeremy.Boston@va.gov for further information.
    6525--SEP 2025 Equipment Only Consolidation
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the "SEP 2025 Equipment Only Consolidation" contract, specifically aimed at procuring medical imaging equipment and related services. This procurement encompasses a variety of medical devices, including but not limited to MRI systems, ultrasound units, and radiographic equipment, which are essential for enhancing diagnostic capabilities and improving healthcare delivery to veterans. The contract is unrestricted, with a due date for offers set for January 14, 2026, at 11:59 PM CST, and interested vendors can direct inquiries to Contracting Officer Teresa Rogofsky at teresa.rogofsky@va.gov. The solicitation includes detailed specifications and requirements, emphasizing compliance with security standards and the need for comprehensive training and support services.
    J065-- Service Contract for Bruker
    Buyer not available
    The Department of Veterans Affairs is seeking a service contract for Bruker equipment, specifically through a sole source justification. This procurement aims to secure maintenance and repair services for government-owned medical, dental, and veterinary equipment, ensuring operational efficiency and compliance with health standards. The contract is critical for maintaining the functionality of specialized equipment used in veteran care. Interested parties can reach out to Contract Specialist Lesley Kitchen at lesley.kitchen@va.gov or by phone at 972-708-0818 for further details regarding this opportunity.
    J065--AGFA Preventive Maintenance and Service Base 2 years Intent to Sole Source
    Buyer not available
    The Department of Veterans Affairs (VA) intends to award a sole-source contract to AGFA US Corp. for preventive maintenance and support services for the AGFA DR 400 Detector System at the Worcester Belmont Street Campus. The contract will cover a base year plus two option years, from January 1, 2026, to December 31, 2028, requiring annual preventive maintenance and service support as detailed in the attached Statement of Work. This procurement is critical as AGFA US Corp. is the only provider capable of delivering the specialized and proprietary services necessary to maintain compliance with FDA and cybersecurity requirements. Interested parties may submit documentation to demonstrate their qualifications by December 11, 2025, at 11:00 AM EST, with all inquiries directed to Contract Specialist Kim McCarthy at kim.mccarthy@va.gov.
    J065--Notice of Intent to Sole Source GE Optima 660 CAT Scan System Service and Support
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 21, intends to award a sole source contract to GE Healthcare for the service and support of the GE Optima 660 CAT Scan System at the VA Sierra Nevada Health Care System in Reno, NV. The contract will encompass maintenance services, including preventive maintenance, calibration, and repair, with specific requirements such as a one-year contract period, adherence to manufacturer schedules, and rapid response times for service calls. This procurement is critical for ensuring the operational efficiency and reliability of medical imaging equipment essential for patient care. Interested parties must submit compelling evidence of their capability to provide competitive services by December 10, 2025, and direct all inquiries to Contract Specialist Michael Alston at michael.alston@va.gov.