IT Equipment for the Tucson Area
ID: 75H71425Q00001Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICETUCSON AREA INDIAN HEALTH SERVICETUCSON, AZ, 85746, USA

NAICS

Electronic Computer Manufacturing (334111)

PSC

IT AND TELECOM - STORAGE PRODUCTS (HARDWARE AND PERPETUAL LICENSE SOFTWARE) (7K20)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/ae3a743f58624e28abffa75f76006325/view
Timeline
    Description

    The Department of Health and Human Services, through the Tucson Area Indian Health Service, is soliciting proposals for the procurement of four Dell laptops (model 7680 or equivalent) to support its Office of Environmental Health and Engineering (OEHE) staff. The laptops are intended to replace outdated desktops and enhance teleworking capabilities, requiring specific technical specifications such as an Intel Core Ultra i9 processor, NVIDIA RTX graphics, and robust security features. This procurement is set aside for Indian Small Business Economic Enterprises (ISBEEs) and emphasizes compliance with federal procurement standards, with proposals due by December 10, 2024, and questions accepted until November 29, 2024. Interested parties should contact Susan Protho at susan.protho@ihs.gov or 520-295-2462 for further information.

    Point(s) of Contact
    Susan Protho
    (520) 295-2462
    (520) 295-2438
    susan.protho@ihs.gov
    Bernard Howell
    (520) 295-2502
    bernard.howell@ihs.gov
    Files
    Title
    Posted
    75H71425Q00001 SF1449.pdf
    This document is a Request for Proposal (RFP) issued by the Tucson Area Office for the procurement of four Dell laptops (or equivalent) to be delivered by February 14, 2025. The solicitation is referenced as number 75H71425Q00001, with a performance period extending from December 31, 2024, to the delivery date. The contact for this proposal is Susan Protho, whose contact number is 520-295-2462. The proposal must identify if the remittance address differs from the one provided. It is indicated that this contract is a rated order under the Defense Priorities and Allocations System (DPAS). The document also specifies that it is applicable to small business classifications, including service-disabled veteran-owned and economically disadvantaged women-owned businesses. Additionally, bidders are instructed to complete designated blocks in the document, ensuring compliance with federal acquisition regulations. It highlights the importance of adhering to the established delivery and performance terms while fostering opportunities for small businesses in the procurement process.
    Amend 0001 Q and A.pdf
    The document outlines Amendment 0001 for Solicitation 75H71425Q00001 issued by the Tucson Area Office, which addresses questions from potential bidders regarding the specifications for laptops required under the contract. This amendment extends the solicitation deadline and clarifies technical specifications, especially for graphics, memory, and display components. The amendment confirms that if higher-spec components are unavailable, alternatives are acceptable within specified thresholds. Additionally, it is stated that this is a new contract with no incumbent currently performing the services. The contact for further inquiries is Bernard Howell from the IHS. The amendment preserves all previous terms and conditions unchanged. Overall, this document serves to facilitate communication between the contracting office and bidders, ensuring clarity and adherence to specified requirements in the procurement process.
    IHS IEE Representation Form.pdf
    The document outlines the requirements and self-certification process for Offerors under the Buy Indian Act as part of the Indian Health Service's solicitation process. Offerors must confirm their status as an “Indian Economic Enterprise” and maintain this status throughout the offering, award, and contract performance periods. They are required to notify the Contracting Officer if they no longer meet eligibility criteria. Additionally, successful Offerors must be registered with the System of Award Management (SAM). The document emphasizes the importance of truthful representation, highlighting legal consequences for providing false information. The representation form requires the name of the majority owner, certifying signature, affiliated tribal entity, business name, and Unique Entity Identifier (UEI). This summary serves to underscore the legal and procedural framework that supports the federal government's commitment to ensuring opportunities for Indian-owned businesses in federal contracting.
    Instructions to Offerors Laptops 11.20.24.docx
    The Department of Health and Human Services, Tucson Area Indian Health Service (TAOIHS), is soliciting proposals for the supply of four Dell laptops or equivalent models. Offerors must submit their questions via email by November 29, 2024, and all proposals are due electronically by December 10, 2024. Companies qualifying as Indian Small Business Economic Enterprises (ISBEEs) must include a specific representation form. Proposals should cover several key areas: a completed SF 1449 form, a detailed technical approach narrative, past performance details for similar projects from the last five years, and a cost breakdown that includes a five-year maintenance fee. The evaluation will focus on the offeror's technical capability, relevant experience, and pricing to ascertain which proposal provides the best value for the government. Proposals must be comprehensive, as incomplete submissions will not be considered. Delivery is to the Tucson Area Indian Health Service office. This RFP emphasizes the importance of adherence to federal procurement standards and the commitment to acquiring quality goods and services at reasonable prices.
    SOW TAO OEHE Laptops 2025 Revised.docx
    The Indian Health Service's Tucson Area Office intends to procure four high-performance laptops to replace outdated desktops and support the teleworking initiative. The laptops must meet specific technical specifications, including an Intel Core Ultra i9 processor, NVIDIA RTX graphics, Windows 11 Pro, 64 GB RAM, a 1 TB SSD, and robust security features. These laptops are essential for enabling telework and facilitating travel between various work locations, highlighting the need for portability and durability. The procurement anticipates delivery within 4-6 weeks from the award date, with an additional maintenance service period set to be defined later. Invoicing will adhere to the Office of Management and Budget's guidelines for electronic invoicing, utilizing the Invoice Processing Platform to ensure timely payment and compliance. Overall, this procurement emphasizes the importance of modernizing IT resources to enhance operational efficiency in the Indian Health Service’s teleworking ecosystem.
    Terms and Conditions Revised.docx
    The document outlines the terms and conditions associated with solicitation 75H71425Q00001, detailing various Federal Acquisition Regulation (FAR) clauses relevant to government contracts for commercial products and services. It emphasizes the incorporation of clauses by reference, mandating compliance with numerous regulations, including provisions for contractor ethics, whistleblower protections, and prohibitions on specific telecommunications equipment tied to national security concerns. Key points include obligations for contractors regarding labor standards, small business subcontracting, and compliance with safety and environmental regulations. The contracting officer is designated as Susan Protho from the Tucson Area Office, with contact details provided for further inquiries. Additionally, the document indicates that compliance with specific HHS Acquisition Regulation clauses is necessary, paired with restrictions on contracting based on the use of covered telecommunications equipment. This summary encapsulates the requirements and regulatory framework guiding potential contractors under this solicitation, reflecting the emphasis on ethical business practices and compliance with federal laws.
    Lifecycle
    Title
    Type
    IT Equipment for the Tucson Area
    Currently viewing
    Combined Synopsis/Solicitation
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