UPS Maintenance
ID: FA521524Q0003Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5215 766 ESS PKPJBPHH, HI, 96860-4928, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/5da5c8f083694801a14f30e273e7098f/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified small businesses to provide maintenance services for Uninterruptible Power Supply (UPS) systems at Joint Base Pearl Harbor-Hickam (JBPHH) in Hawaii. The contract requires comprehensive preventive maintenance for Schneider Electric APC Galaxy 5000 systems, including quarterly servicing and a one-time battery replacement when necessary, with a focus on ensuring efficient communication and emergency support available 24/7. These UPS systems are critical for protecting Sensitive Electronic Equipment Systems (SEES) by providing uninterrupted power, underscoring the importance of reliable maintenance services in supporting military operations. Interested vendors must submit their quotes by September 23, 2024, following the submission of questions by September 19, 2024, with the contract valued at approximately $230,738.14 based on previous contracts.

    Files
    Title
    Posted
    Brand Name Justificaiton signed_Redacted.pdf
    This document presents a Sole Source Justification for the procurement of maintenance services for the UPS systems at Joint Base Pearl Harbor–Hickam (JBPHH), which protects Sensitive Electronic Equipment Systems (SEES). The UPS systems, currently maintained by Innovative Power LLC (formerly Schneider Electric APC/MGE), require factory-trained personnel due to proprietary software rights and safety concerns. The Nature of the action includes preventive maintenance services, battery replacement, 24/7 emergency support, and cost-effective solutions. Market research determined the necessity for such services, revealing that no other companies can competently service Schneider Electric's proprietary equipment. As a result, the agency intends to solicit offers through a Request for Quote to ensure fair pricing while addressing proprietary requirements. The document concludes with certifications by the Contracting Officer and technical personnel attesting to its accuracy and completeness. This justification aligns with simplified acquisition procedures under federal regulations, illustrating the balance between maintaining operational capabilities and regulatory compliance in government procurement processes.
    Combined Synopsis Solicitation.docx
    The document outlines a Request for Quotes (RFQ) for UPS maintenance services, under solicitation number FA521524Q0003, set aside for 100% Small Business participation. The contract spans from September 30, 2024, to September 29, 2025, with options for up to 5 additional years. The key requirements include the maintenance of UPS systems with multiple line item numbers for varying service contracts and battery replacement. Offerors must provide quotes that address both pricing and technical acceptability, specifically requiring a certified Schneider Electric Technician. Evaluation criteria encompass price and technical qualifications, with submissions limited to a three-page format. Compliance with various federal acquisition clauses, including terms around small business utilization and contractor employment practices, is mandated. Interested vendors must respond by September 23, 2024, following questions submitted by September 19, 2024. Contact information for inquiries is provided for potentially interested parties. This solicitation reflects the government's focus on small business participation in federal contracts while ensuring adherence to necessary compliance standards.
    Performance Work Statement.docx
    This Performance Work Statement (PWS) outlines the requirements for a preventive maintenance service contract for Uninterruptible Power Supplies (UPS) at the 613th Air Operations Center, Joint Base Pearl Harbor-Hickam. The contractor will maintain Schneider Electric APC UPS units, perform quarterly preventative maintenance, and conduct a one-time comprehensive battery replacement when necessary. Responsibilities include providing all labor, equipment, and materials required for servicing, along with emergency support available 24/7. The contract specifies a maximum performance period of five days post-award, with an initial duration of one year and options for five additional years. Key objectives include delivering efficient services, maintaining communication with facility management, and ensuring compliance with safety regulations. Technicians must be factory-trained and capable of following the manufacturer's guidelines during maintenance. The PWS also outlines security protocols, holiday schedules, and disposal responsibilities for removed materials. This document serves as a formal basis for government procurement, reflecting the commitment to maintaining critical power systems in support of sensitive operations conducted at Air Force installations.
    Q and A.pdf
    The document outlines a Request for Proposal (RFP) concerning the maintenance of existing Uninterruptible Power Supply (UPS) systems at a government facility. It details the specifications of the current UPS units, including models and serial numbers, and clarifies that there is no incumbent service provider as the previous contract has expired. The former contract was valued at approximately $230,738.14, awarded to Schneider Electric IT. The government seeks clarification regarding battery replacements, noting that Lithium-Ion batteries have a longer lifespan compared to Ni-Cad batteries, making them preferable. It is suggested that the Ni-Cad batteries may require replacement in 4-5 years, while the Lithium-Ion batteries are currently in good condition. Furthermore, the document discusses the inclusion of battery coverage in the maintenance contract, revealing a preference for excluding Lithium-Ion batteries from cost calculations, as they are not currently deemed necessary for replacement. This document highlights the government's plans for efficient maintenance while managing costs effectively for the UPS systems.
    Lifecycle
    Title
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    UPS Maintenance
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