UPS Maintenance
ID: FA521524Q0003Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5215 766 ESS PKPJBPHH, HI, 96860-4928, USA

NAICS

Power, Distribution, and Specialty Transformer Manufacturing (335311)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRIC WIRE AND POWER DISTRIBUTION EQUIPMENT (J061)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/5a4ddbcefb204af5bda851a0211a1a45/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for maintenance services of Uninterruptible Power Supply (UPS) systems at Joint Base Pearl Harbor-Hickam in Hawaii. The contract requires comprehensive maintenance, including preventative measures, emergency repairs, and a one-time battery replacement, with a focus on utilizing Lithium-Ion batteries for enhanced performance. This procurement is critical for ensuring reliable power support for sensitive electronic equipment, thereby maintaining operational integrity within the Department of Defense. Interested small businesses must submit their quotes by September 25, 2024, and can direct inquiries to Mr. Jeremy Morrill at jeremy.morrill.2@us.af.mil or Angel Liu at angel.liu@us.af.mil.

    Files
    Title
    Posted
    Brand Name Justificaiton signed_Redacted.pdf
    The document outlines a Sole Source Justification for the acquisition of a Preventive Maintenance Service Contract for the Schneider Electric APC Galaxy 5000 Uninterruptible Power Supply (UPS) system at Joint Base Pearl Harbor–Hickam. This system provides essential support for Sensitive Electronic Equipment Systems and requires factory-trained personnel for servicing due to proprietary technology rights held by Schneider Electric. The current service provider is Innovative Power LLC, previously Schneider Electric APC/MGE. The justification cites the unique qualifications of the contractor and the necessity for specialized service due to liability concerns with non-certified personnel handling proprietary equipment. Efforts to enhance competition have been initiated through a Request For Quote on the Government Point of Entry and a previous Request For Information to gauge available service providers while adhering to proprietary rights. The Contracting Officer asserts that the expected costs will be fair and reasonable, with plans for soliciting offers from multiple sources to ensure competitive pricing. Overall, the document emphasizes the need for specialized services in maintaining critical equipment while promoting a commitment to fair procurement practices within the framework of government contracts.
    Combined Synopsis Solicitation.docx
    The document is a combined synopsis/solicitation for UPS (Uninterruptible Power Supply) maintenance services, structured as a Request for Quotes (RFQ) under reference number FA521524Q0003. This procurement is exclusively set aside for Small Businesses, aligning with the NAICS code 811210. The services specified include maintenance for multiple units over a contract period from September 30, 2024, to September 29, 2025, with options for up to five additional years. Key evaluation criteria for offers include pricing and technical acceptability, requiring the presence of a certified Schneider Electric Technician in bids. Offerors must also provide proof of eligibility via FAR 52.212-3 and adhere to various clauses related to labor standards and subcontracting. Questions regarding the solicitation are to be submitted by September 19, 2024, with quotes due by the close of business on September 25, 2024. The document emphasizes compliance with federal regulations and encourages small business participation, reflecting the government's commitment to fostering competition and ensuring operational readiness through reliable UPS services. Contact details for inquiries are also provided for interested vendors.
    Performance Work Statement.docx
    The Performance Work Statement (PWS) outlines the requirements for a service contract concerning the maintenance of Uninterruptible Power Supply (UPS) systems at the 613th Air Operations Center, Joint Base Pearl Harbor-Hickam. The contractor is responsible for preventative maintenance, emergency repairs, and a one-time complete replacement of UPS batteries, ensuring compliance with accepted standards and manufacturer guidelines. Key requirements include quarterly inspections, timely communication with facility management, and provision of trained personnel for servicing proprietary equipment. The contract spans one year with a possible five-year extension and mandates 24/7 emergency service. Additionally, the document emphasizes security protocols, worker safety, and compliance with federal regulations regarding personnel access. The ultimate goal is to maintain reliable power support for sensitive electronic equipment, safeguarding operational integrity across the Department of Defense.
    Q and A.pdf
    The document pertains to a government Request for Proposals (RFP) concerning the maintenance of existing Uninterruptible Power Supply (UPS) systems. The key details specify the models and serial numbers of four UPS units, with an emphasis on two newer units that have been installed but are not currently included in any service contract due to the expiration of a previous agreement. The previous contract, awarded to Schneider Electric IT, had a value of approximately $230,738.14. The document clarifies that there is no incumbent service provider and outlines expectations for battery replacements, favoring Lithium-Ion batteries over older Ni-Cad types for their longevity and performance. The contractor is asked whether servicing will cover all parts and labor, albeit excluding battery replacements for the newer systems, as these are performing adequately. Concerns regarding government funding inefficiencies are also noted, advocating for a focused maintenance plan that postpones unnecessary battery replacements. This RFP demonstrates a commitment to maintaining operational efficiency and cost-effectiveness in government spending on critical infrastructure.
    Lifecycle
    Title
    Type
    UPS Maintenance
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